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Complex Appendices: Formatting Page Numbers & TOC
I have a large document with 15 sections. Each section has it's own TOC with
Roman numeral page #s (1-i, 1-ii, 1-iii, etc.) and body of text with Arabic numeral page #s (1-1, 1-2, 1-3, etc.). No problem there. I am being asked to add special page #s to appendices for each section (1-A-1, 1-A-2, 1-A-3...) and some appendices have sub-sections (1-C1-1, 1-C1-2, 1-C1-3; 1-C2-1, 1-C2-2, 1-C2-3...). This is causing me problems: 1. I can't seem to format my appendix pagination to automate it in any way for my appendices. 2. I keep having to deselect Link to Previous in my footers and manually type in all page numbers for my appendices to make them look correct. 3. When I finally get my page numbers to look correct for a section, the TOC for that section does not show the correct page #s for the appendices. The closest it ever gets reflects A-1, B-1, C-1 (should read 1-A-1, 1-B-1, 1-C-1) and shows my appended subsections as D-1, E-1, F-1€¦ (should read 1-C1-1, 1-C2-1, 1-C3-1€¦) Ive already walked through several MS tutorials, but only got partial answers. The most helpful and pertinent to my situation: Add an appendix to your document http://office.microsoft.com/en-us/wo...CL100636481033 If anyone can help me out with this I would be most grateful!! -- Sue PS - If it helps to know, my working files are separate files for each whole section so that I have 15 separate files each with TOC, body of text and funky appendices (as opposed to one mammoth messy doc containing everything). I have separate files for the cover, title page, section TOC (reflecting only section numbers), etc. |
#2
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Complex Appendices: Formatting Page Numbers & TOC
Although you can simply type in extra numbers next to the page number in the
header or footer, those numbers won't be reflected in the TOC, as you have noticed. In Word, your options for creating chapter/page numbering are limited to what is explained in the following article: http://word.mvps.org/faqs/numbering/chapternumber.htm. -- Stefan Blom Microsoft Word MVP "Sue" wrote in message ... I have a large document with 15 sections. Each section has it's own TOC with Roman numeral page #s (1-i, 1-ii, 1-iii, etc.) and body of text with Arabic numeral page #s (1-1, 1-2, 1-3, etc.). No problem there. I am being asked to add special page #s to appendices for each section (1-A-1, 1-A-2, 1-A-3...) and some appendices have sub-sections (1-C1-1, 1-C1-2, 1-C1-3; 1-C2-1, 1-C2-2, 1-C2-3...). This is causing me problems: 1. I can't seem to format my appendix pagination to automate it in any way for my appendices. 2. I keep having to deselect Link to Previous in my footers and manually type in all page numbers for my appendices to make them look correct. 3. When I finally get my page numbers to look correct for a section, the TOC for that section does not show the correct page #s for the appendices. The closest it ever gets reflects A-1, B-1, C-1 (should read 1-A-1, 1-B-1, 1-C-1) and shows my appended subsections as D-1, E-1, F-1. (should read 1-C1-1, 1-C2-1, 1-C3-1.) I've already walked through several MS tutorials, but only got partial answers. The most helpful and pertinent to my situation: Add an appendix to your document http://office.microsoft.com/en-us/wo...CL100636481033 If anyone can help me out with this I would be most grateful!! -- Sue PS - If it helps to know, my working files are separate files for each whole section so that I have 15 separate files each with TOC, body of text and funky appendices (as opposed to one mammoth messy doc containing everything). I have separate files for the cover, title page, section TOC (reflecting only section numbers), etc. |
#3
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Complex Appendices: Formatting Page Numbers & TOC
Hi Stefan - Thanks for the feedback. Yeah, the settings available in Word
were not reflecting the page #s properly for the appendices nor would it allow me to specify indentations on the TOC the way my boss really wanted to show clear delineation between the main body of text and appendices. I ultimately realized that since all my appendices would start on their own first page I didnt really need to set up headings that would link back to the TOC, but manually typing in all the headings, periods and page #s was creating a jagged edge on one side and it made the whole TOC look kind of junky. I actually wound up using separate tables for my appendices so that my headings and page #s would not only properly justify on both sides but I could indent them exactly the way my boss wanted to see them. I wish I could show a sample image of my solution with paragraph €˜Show/Hide on and table borders visible so others could see how I did this. In case MS wants to include a tutorial for this work-around, please note that I adjusted the table margins to force the proximity of periods and page#s to match the TOC €˜prime. I couldnt get rid of the paragraph separating the TOC from my table so I changed it to a tiny font size to close the space in-between. I also turned off the AutoCorrect for the periods to avoid showing series of unwanted ellipses. -- Sue "Stefan Blom" wrote: Although you can simply type in extra numbers next to the page number in the header or footer, those numbers won't be reflected in the TOC, as you have noticed. In Word, your options for creating chapter/page numbering are limited to what is explained in the following article: http://word.mvps.org/faqs/numbering/chapternumber.htm. -- Stefan Blom Microsoft Word MVP "Sue" wrote in message ... I have a large document with 15 sections. Each section has it's own TOC with Roman numeral page #s (1-i, 1-ii, 1-iii, etc.) and body of text with Arabic numeral page #s (1-1, 1-2, 1-3, etc.). No problem there. I am being asked to add special page #s to appendices for each section (1-A-1, 1-A-2, 1-A-3...) and some appendices have sub-sections (1-C1-1, 1-C1-2, 1-C1-3; 1-C2-1, 1-C2-2, 1-C2-3...). This is causing me problems: 1. I can't seem to format my appendix pagination to automate it in any way for my appendices. 2. I keep having to deselect Link to Previous in my footers and manually type in all page numbers for my appendices to make them look correct. 3. When I finally get my page numbers to look correct for a section, the TOC for that section does not show the correct page #s for the appendices. The closest it ever gets reflects A-1, B-1, C-1 (should read 1-A-1, 1-B-1, 1-C-1) and shows my appended subsections as D-1, E-1, F-1. (should read 1-C1-1, 1-C2-1, 1-C3-1.) I've already walked through several MS tutorials, but only got partial answers. The most helpful and pertinent to my situation: Add an appendix to your document http://office.microsoft.com/en-us/wo...CL100636481033 If anyone can help me out with this I would be most grateful!! -- Sue PS - If it helps to know, my working files are separate files for each whole section so that I have 15 separate files each with TOC, body of text and funky appendices (as opposed to one mammoth messy doc containing everything). I have separate files for the cover, title page, section TOC (reflecting only section numbers), etc. |
#4
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Complex Appendices: Formatting Page Numbers & TOC
If you are creating the TOC manually, you need to use a right-aligned tab
stop (for the page number) with a period leader. See http://sbarnhill.mvps.org/WordFAQs/NumberAlignment.htm (Word 2003 and earlier) or http://sbarnhill.mvps.org/WordFAQs/N...gnment2007.htm, as appropriate. You should not be typing the periods by hand. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Sue" wrote in message ... Hi Stefan - Thanks for the feedback. Yeah, the settings available in Word were not reflecting the page #s properly for the appendices nor would it allow me to specify indentations on the TOC the way my boss really wanted to show clear delineation between the main body of text and appendices. I ultimately realized that since all my appendices would start on their own first page I didnt really need to set up headings that would link back to the TOC, but manually typing in all the headings, periods and page #s was creating a jagged edge on one side and it made the whole TOC look kind of junky. I actually wound up using separate tables for my appendices so that my headings and page #s would not only properly justify on both sides but I could indent them exactly the way my boss wanted to see them. I wish I could show a sample image of my solution with paragraph €˜Show/Hide on and table borders visible so others could see how I did this. In case MS wants to include a tutorial for this work-around, please note that I adjusted the table margins to force the proximity of periods and page#s to match the TOC €˜prime. I couldnt get rid of the paragraph separating the TOC from my table so I changed it to a tiny font size to close the space in-between. I also turned off the AutoCorrect for the periods to avoid showing series of unwanted ellipses. -- Sue "Stefan Blom" wrote: Although you can simply type in extra numbers next to the page number in the header or footer, those numbers won't be reflected in the TOC, as you have noticed. In Word, your options for creating chapter/page numbering are limited to what is explained in the following article: http://word.mvps.org/faqs/numbering/chapternumber.htm. -- Stefan Blom Microsoft Word MVP "Sue" wrote in message ... I have a large document with 15 sections. Each section has it's own TOC with Roman numeral page #s (1-i, 1-ii, 1-iii, etc.) and body of text with Arabic numeral page #s (1-1, 1-2, 1-3, etc.). No problem there. I am being asked to add special page #s to appendices for each section (1-A-1, 1-A-2, 1-A-3...) and some appendices have sub-sections (1-C1-1, 1-C1-2, 1-C1-3; 1-C2-1, 1-C2-2, 1-C2-3...). This is causing me problems: 1. I can't seem to format my appendix pagination to automate it in any way for my appendices. 2. I keep having to deselect Link to Previous in my footers and manually type in all page numbers for my appendices to make them look correct. 3. When I finally get my page numbers to look correct for a section, the TOC for that section does not show the correct page #s for the appendices. The closest it ever gets reflects A-1, B-1, C-1 (should read 1-A-1, 1-B-1, 1-C-1) and shows my appended subsections as D-1, E-1, F-1. (should read 1-C1-1, 1-C2-1, 1-C3-1.) I've already walked through several MS tutorials, but only got partial answers. The most helpful and pertinent to my situation: Add an appendix to your document http://office.microsoft.com/en-us/wo...CL100636481033 If anyone can help me out with this I would be most grateful!! -- Sue PS - If it helps to know, my working files are separate files for each whole section so that I have 15 separate files each with TOC, body of text and funky appendices (as opposed to one mammoth messy doc containing everything). I have separate files for the cover, title page, section TOC (reflecting only section numbers), etc. |
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