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#1
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Indentation all wrong!
Hi all
I work in a legal environment and we always have a lot of problem on style and numbering.... In our office we have a full set of numbering style and it is very easy to use. However, if we need to send the document to our clients to edit and then receive back many times the style got corrupted... This time I got a real problem that spent me 2 days (but not able to 'FIX' it yet)....I got a document from our client, which contains more then 3 companies' style in it already (it had more then 100 styles...). We are able to track down what numbering style it is mainly use so we followed that, however, the indentation are all wrong every time we fixed that and save and re-open! eg (not exactly but close to this) the correct one: 1 tab Country indent1.1 tab Area indentindent (a) tab City result (after save and re-open) indent 1 tab Country indentindentindent1.1tabtab Area indentindentindentindent (a) tabtab City Luckily all numbering are correct, only indentations are wrong... Q1: Is there a method to remove those unused style? Q2: What is the best approach to fix this problem??? Thanks a lot! Regards Moneypenny |
#2
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Indentation all wrong!
2. For numbered styles, specify the indentation via the Customize
Outline Numbered List dialog box; then it should be retained. 1. For a way to delete unused styles, see http://gregmaxey.mvps.org/Style_Report.htm. -- Stefan Blom Microsoft Word MVP "Moneypenny" wrote in message ... Hi all I work in a legal environment and we always have a lot of problem on style and numbering.... In our office we have a full set of numbering style and it is very easy to use. However, if we need to send the document to our clients to edit and then receive back many times the style got corrupted... This time I got a real problem that spent me 2 days (but not able to 'FIX' it yet)....I got a document from our client, which contains more then 3 companies' style in it already (it had more then 100 styles...). We are able to track down what numbering style it is mainly use so we followed that, however, the indentation are all wrong every time we fixed that and save and re-open! eg (not exactly but close to this) the correct one: 1 tab Country indent1.1 tab Area indentindent (a) tab City result (after save and re-open) indent 1 tab Country indentindentindent1.1tabtab Area indentindentindentindent (a) tabtab City Luckily all numbering are correct, only indentations are wrong... Q1: Is there a method to remove those unused style? Q2: What is the best approach to fix this problem??? Thanks a lot! Regards Moneypenny |
#3
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Indentation all wrong!
Thanks Stefan - the style report is very useful.
For numbered styles, I used to just specify the indentation as you suggested however this one was very strange - other things like tab and paragraph settings also affect the whole thing. I spent the whole day yesterday to fix on one computer however after I send that to my colleagues it all messed up again....maybe this one was special... I think that is always a real pain when making changes on other specified style and numbering.... "Stefan Blom" wrote: 2. For numbered styles, specify the indentation via the Customize Outline Numbered List dialog box; then it should be retained. 1. For a way to delete unused styles, see http://gregmaxey.mvps.org/Style_Report.htm. -- Stefan Blom Microsoft Word MVP "Moneypenny" wrote in message ... Hi all I work in a legal environment and we always have a lot of problem on style and numbering.... In our office we have a full set of numbering style and it is very easy to use. However, if we need to send the document to our clients to edit and then receive back many times the style got corrupted... This time I got a real problem that spent me 2 days (but not able to 'FIX' it yet)....I got a document from our client, which contains more then 3 companies' style in it already (it had more then 100 styles...). We are able to track down what numbering style it is mainly use so we followed that, however, the indentation are all wrong every time we fixed that and save and re-open! eg (not exactly but close to this) the correct one: 1 tab Country indent1.1 tab Area indentindent (a) tab City result (after save and re-open) indent 1 tab Country indentindentindent1.1tabtab Area indentindentindentindent (a) tabtab City Luckily all numbering are correct, only indentations are wrong... Q1: Is there a method to remove those unused style? Q2: What is the best approach to fix this problem??? Thanks a lot! Regards Moneypenny |
#4
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Indentation all wrong!
"Moneypenny" wrote in message
... Thanks Stefan - the style report is very useful. For numbered styles, I used to just specify the indentation as you suggested however this one was very strange - other things like tab and paragraph settings also affect the whole thing. I spent the whole day yesterday to fix on one computer however after I send that to my colleagues it all messed up again....maybe this one was special... Check if the problem style has been set to "Automatically update" in the Modify Style dialog box. If so, clear the option. Another possibility is that "Automatically update document styles" is checked in Tools | Templates and Add-Ins, but this normally wouldn't cause any trouble (unless you all have differently formatted versions of the attached template, causing the document to change depending on who opens it). If the option is checked, you could clear it anyway. If everything else fails, you could copy and paste all text (except the final paragraph mark) into a new file, in order to get rid of any corruption. For more, see http://word.mvps.org/faqs/apperrors/CorruptDoc.htm. -- Stefan Blom Microsoft Word MVP I think that is always a real pain when making changes on other specified style and numbering.... "Stefan Blom" wrote: 2. For numbered styles, specify the indentation via the Customize Outline Numbered List dialog box; then it should be retained. 1. For a way to delete unused styles, see http://gregmaxey.mvps.org/Style_Report.htm. -- Stefan Blom Microsoft Word MVP "Moneypenny" wrote in message ... Hi all I work in a legal environment and we always have a lot of problem on style and numbering.... In our office we have a full set of numbering style and it is very easy to use. However, if we need to send the document to our clients to edit and then receive back many times the style got corrupted... This time I got a real problem that spent me 2 days (but not able to 'FIX' it yet)....I got a document from our client, which contains more then 3 companies' style in it already (it had more then 100 styles...). We are able to track down what numbering style it is mainly use so we followed that, however, the indentation are all wrong every time we fixed that and save and re-open! eg (not exactly but close to this) the correct one: 1 tab Country indent1.1 tab Area indentindent (a) tab City result (after save and re-open) indent 1 tab Country indentindentindent1.1tabtab Area indentindentindentindent (a) tabtab City Luckily all numbering are correct, only indentations are wrong... Q1: Is there a method to remove those unused style? Q2: What is the best approach to fix this problem??? Thanks a lot! Regards Moneypenny |
#5
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Indentation all wrong!
I don't think the document itself had been courrpted, but only the style. I
know the method you mention however it did not work. The real trouble is the normal.dot on every company can be different. So there is no way for me to know what is the correct setting for those 'external style'. Thanks for your help. Moneypenny "Stefan Blom" wrote: "Moneypenny" wrote in message ... Thanks Stefan - the style report is very useful. For numbered styles, I used to just specify the indentation as you suggested however this one was very strange - other things like tab and paragraph settings also affect the whole thing. I spent the whole day yesterday to fix on one computer however after I send that to my colleagues it all messed up again....maybe this one was special... Check if the problem style has been set to "Automatically update" in the Modify Style dialog box. If so, clear the option. Another possibility is that "Automatically update document styles" is checked in Tools | Templates and Add-Ins, but this normally wouldn't cause any trouble (unless you all have differently formatted versions of the attached template, causing the document to change depending on who opens it). If the option is checked, you could clear it anyway. If everything else fails, you could copy and paste all text (except the final paragraph mark) into a new file, in order to get rid of any corruption. For more, see http://word.mvps.org/faqs/apperrors/CorruptDoc.htm. -- Stefan Blom Microsoft Word MVP I think that is always a real pain when making changes on other specified style and numbering.... "Stefan Blom" wrote: 2. For numbered styles, specify the indentation via the Customize Outline Numbered List dialog box; then it should be retained. 1. For a way to delete unused styles, see http://gregmaxey.mvps.org/Style_Report.htm. -- Stefan Blom Microsoft Word MVP "Moneypenny" wrote in message ... Hi all I work in a legal environment and we always have a lot of problem on style and numbering.... In our office we have a full set of numbering style and it is very easy to use. However, if we need to send the document to our clients to edit and then receive back many times the style got corrupted... This time I got a real problem that spent me 2 days (but not able to 'FIX' it yet)....I got a document from our client, which contains more then 3 companies' style in it already (it had more then 100 styles...). We are able to track down what numbering style it is mainly use so we followed that, however, the indentation are all wrong every time we fixed that and save and re-open! eg (not exactly but close to this) the correct one: 1 tab Country indent1.1 tab Area indentindent (a) tab City result (after save and re-open) indent 1 tab Country indentindentindent1.1tabtab Area indentindentindentindent (a) tabtab City Luckily all numbering are correct, only indentations are wrong... Q1: Is there a method to remove those unused style? Q2: What is the best approach to fix this problem??? Thanks a lot! Regards Moneypenny |
#6
Posted to microsoft.public.word.docmanagement
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Indentation all wrong!
If you are the last person to edit the document, you could remove all
formatting (apply Body Text or whichever style is used most frequently) and then reformat the document as desired. Obviously, with a lot of numbering this could be very time-consuming. In the long run I guess the best solution would be if you could all agree on a specific template, and use it consistently. -- Stefan Blom Microsoft Word MVP "Moneypenny" wrote in message ... I don't think the document itself had been courrpted, but only the style. I know the method you mention however it did not work. The real trouble is the normal.dot on every company can be different. So there is no way for me to know what is the correct setting for those 'external style'. Thanks for your help. Moneypenny "Stefan Blom" wrote: "Moneypenny" wrote in message ... Thanks Stefan - the style report is very useful. For numbered styles, I used to just specify the indentation as you suggested however this one was very strange - other things like tab and paragraph settings also affect the whole thing. I spent the whole day yesterday to fix on one computer however after I send that to my colleagues it all messed up again....maybe this one was special... Check if the problem style has been set to "Automatically update" in the Modify Style dialog box. If so, clear the option. Another possibility is that "Automatically update document styles" is checked in Tools | Templates and Add-Ins, but this normally wouldn't cause any trouble (unless you all have differently formatted versions of the attached template, causing the document to change depending on who opens it). If the option is checked, you could clear it anyway. If everything else fails, you could copy and paste all text (except the final paragraph mark) into a new file, in order to get rid of any corruption. For more, see http://word.mvps.org/faqs/apperrors/CorruptDoc.htm. -- Stefan Blom Microsoft Word MVP I think that is always a real pain when making changes on other specified style and numbering.... "Stefan Blom" wrote: 2. For numbered styles, specify the indentation via the Customize Outline Numbered List dialog box; then it should be retained. 1. For a way to delete unused styles, see http://gregmaxey.mvps.org/Style_Report.htm. -- Stefan Blom Microsoft Word MVP "Moneypenny" wrote in message ... Hi all I work in a legal environment and we always have a lot of problem on style and numbering.... In our office we have a full set of numbering style and it is very easy to use. However, if we need to send the document to our clients to edit and then receive back many times the style got corrupted... This time I got a real problem that spent me 2 days (but not able to 'FIX' it yet)....I got a document from our client, which contains more then 3 companies' style in it already (it had more then 100 styles...). We are able to track down what numbering style it is mainly use so we followed that, however, the indentation are all wrong every time we fixed that and save and re-open! eg (not exactly but close to this) the correct one: 1 tab Country indent1.1 tab Area indentindent (a) tab City result (after save and re-open) indent 1 tab Country indentindentindent1.1tabtab Area indentindentindentindent (a) tabtab City Luckily all numbering are correct, only indentations are wrong... Q1: Is there a method to remove those unused style? Q2: What is the best approach to fix this problem??? Thanks a lot! Regards Moneypenny |
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