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#1
Posted to microsoft.public.word.formatting.longdocs
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Normal.dot versus blank document template
I have been involved in several discussions regarding this recently and
would like to try and clear this up. My firm hold the normal.dot (and all other templates) in a central templates folder on our network. Each user has a copy on their C drive which updates every day when they log on. This means if the network crashes they can still work with their template(s). Normal.dot contains all of our macros, styles, autotexts etc. When I update I simply update the master version and this is replicated to each pc. This means if a user's normal.dot gets damaged it can be copied from the master, and if something goes wrong with the master I can copy my (or someone else's c drive version). This seems to work well but everything I read tells me we shouldn't use normal.dot as our blank document - can anyone tell me a good reason why we should change? thanks |
#2
Posted to microsoft.public.word.formatting.longdocs
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Normal.dot versus blank document template
"everything I read tells me we shouldn't use normal.dot as our blank
document" Can you give an example of something you've read that tells you this? Normal.dot is the default "blank document", by definition. Perhaps you've misunderstood suggestions about not putting stuff into the headers and footers of normal.dot, eg to use it as the standard company letterhead or similar (which is indeed good advice). But if you just want a plain blank document, there's no need to complicate matters. |
#3
Posted to microsoft.public.word.formatting.longdocs
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Normal.dot versus blank document template
Previous firms I've worked with worked with two templates (blank and
normal) and during a VBA training course yesterday the trainer recommended this. I then looked at previous posts on here and found suggestions for both methods. Perhaps as you say I have misunderstood these posts and the blank document template has contained 'add-ins' or similar. |
#4
Posted to microsoft.public.word.formatting.longdocs
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Normal.dot versus blank document template
Previous firms I've worked with worked with two templates (blank and
normal) and during a VBA training course yesterday the trainer recommended this. I then looked at previous posts on here and found suggestions for both methods. Perhaps as you say I have misunderstood these posts and the blank document template has contained 'add-ins' or similar. |
#5
Posted to microsoft.public.word.formatting.longdocs
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Normal.dot versus blank document template
Hi Jacqueline:
No, I don't think you have misunderstood. This is a vexed question, and posed with the exact constraints you have, I struggle to find a clear choice in advising you. The benefit of using Normal for this purpose a * It gives you only one file to maintain * Word starts faster and performs better because it has only one file to load and hold in memory * VBA is massively simpler to write because Normal does not suffer from the context-switching that other files do. Normal is *always* in scope. * Toolbars and other customisations are *always* available to *all* documents. Again, because Normal never goes out of scope. The drawbacks include: * You blow away the user's customisations every time you update. * You can't have things "disappear" when the user doesn't need/can't use/shouldn't use them. * The user is also writing to your file, regularly and frequently. That will lead to conflicts and corruptions. * The brighter and more valuable the user, the more likely they are to be offended by this behaviour. They will then either fight you, or leave. The IT department is a "service and support" department. It is there to "serve" and "support" the users. It should NOT be attempting to "control" the users (OK, you have to make some exceptions for security, but this is not one of them :-)) If the users start to "fight" you, IT department will rapidly lose the battle -- there are more of them than there are IT staff -- collectively, they're smarter and quicker :-) I suggest that with a very little effort, we could be a lot "nicer" about this. For example, we could add one line of code to your distribution script that checks the file last saved date on the user's copy. Replace their file only if the new one is more recent. You could put a run-once macro in your Normal.dot that pops up a dialog when the user starts Word: "Your Normal template has been replaced. Your old version has been re-named as "Normal.old". If you had customised settings, please copy them from the old version to the new version. Click here to see how to do this." You could be even nicer, and make your run-once macro actually perform the merge for them :-) As to the discussion between "Normal" and "Blank Document", I wonder if there is some confusion the not in your mind, but in the minds of your instructors. In Word 2002 and later, a "Blank Document" icon appeared on the toolbar. This button does NOT necessarily create documents from Normal.dot. There are specific circumstances under which Normal.dot may not exist in these applications. If it doesn't, the blank document is produced directly from Word's hard-coded defaults. That may be what they were referring to. Hope this helps On 15/3/06 1:27 AM, in article , "Jacqueline" wrote: Previous firms I've worked with worked with two templates (blank and normal) and during a VBA training course yesterday the trainer recommended this. I then looked at previous posts on here and found suggestions for both methods. Perhaps as you say I have misunderstood these posts and the blank document template has contained 'add-ins' or similar. -- Please reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 (0) 4 1209 1410 |
#6
Posted to microsoft.public.word.formatting.longdocs
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Normal.dot versus blank document template
A well written summary.
In Word 2002 and later, a "Blank Document" icon appeared on the toolbar. This button does NOT necessarily create documents from Normal.dot. There are specific circumstances under which Normal.dot may not exist in these applications. If it doesn't, the blank document is produced directly from Word's hard-coded defaults. That may be what they were referring to. New icon in 2002? Which toolbar? I was under the impression that, no matter what, a Normal.dot always existed - at least in memory. Under what circumstances is this not the case? -- Enjoy, Tony |
#8
Posted to microsoft.public.word.formatting.longdocs
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Normal.dot versus blank document template
Hi Jacqueline:
I would say your firm has it close to exactly correct. My only quibble would be that each time you copy Normal.dot in, you blow away all of the users' carefully-created customisations :-) I doubt if that would do much for staff morale -- most users passionately hate being treated like that. However, apart from destroying staff morale, "technically" your method is exactly correct. The Normal template is designed and intended to be the blank document, and to be used as such. The method you are using is dramatically simpler to code, administer, and maintain! And very reliable. I don't know what you've been reading, but I think I would throw it in the round file :-) If your firm is a heavy user of macros and toolbars, you might "consider" putting those in a global add-in. You can administer that exactly the same way: put it on the network and copy it to the user's Word/Startup folder each time you update it. In your situation, there's no real benefit in doing this, other than the fact that a global add-in is not subject to constant change by normal Word usage, so it will last longer between "damages". It would also mean you did not need to blow the user's customisations away every morning :-) Hope this helps On 14/3/06 9:57 PM, in article , "Jacqueline" wrote: I have been involved in several discussions regarding this recently and would like to try and clear this up. My firm hold the normal.dot (and all other templates) in a central templates folder on our network. Each user has a copy on their C drive which updates every day when they log on. This means if the network crashes they can still work with their template(s). Normal.dot contains all of our macros, styles, autotexts etc. When I update I simply update the master version and this is replicated to each pc. This means if a user's normal.dot gets damaged it can be copied from the master, and if something goes wrong with the master I can copy my (or someone else's c drive version). This seems to work well but everything I read tells me we shouldn't use normal.dot as our blank document - can anyone tell me a good reason why we should change? thanks -- Please reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 (0) 4 1209 1410 |
#9
Posted to microsoft.public.word.formatting.longdocs
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Normal.dot versus blank document template
... most users passionately hate being treated like that....
Seconded. If your, or any other IT department, tried to overwrite my Normal.dot I would build my own process to make sure I got it back. I have been fighting this total failure of IT departments to understand users since the days of mainframes - they couldn't impose central control over designed-in user customization facilities then and they can't do it now - and trying to do so shows ignorance and arrogance. -- Enjoy, Tony "John McGhie [MVP - Word and Word Macintosh]" wrote in message ... Hi Jacqueline: I would say your firm has it close to exactly correct. My only quibble would be that each time you copy Normal.dot in, you blow away all of the users' carefully-created customisations :-) I doubt if that would do much for staff morale -- most users passionately hate being treated like that. However, apart from destroying staff morale, "technically" your method is exactly correct. The Normal template is designed and intended to be the blank document, and to be used as such. The method you are using is dramatically simpler to code, administer, and maintain! And very reliable. I don't know what you've been reading, but I think I would throw it in the round file :-) If your firm is a heavy user of macros and toolbars, you might "consider" putting those in a global add-in. You can administer that exactly the same way: put it on the network and copy it to the user's Word/Startup folder each time you update it. In your situation, there's no real benefit in doing this, other than the fact that a global add-in is not subject to constant change by normal Word usage, so it will last longer between "damages". It would also mean you did not need to blow the user's customisations away every morning :-) Hope this helps On 14/3/06 9:57 PM, in article , "Jacqueline" wrote: I have been involved in several discussions regarding this recently and would like to try and clear this up. My firm hold the normal.dot (and all other templates) in a central templates folder on our network. Each user has a copy on their C drive which updates every day when they log on. This means if the network crashes they can still work with their template(s). Normal.dot contains all of our macros, styles, autotexts etc. When I update I simply update the master version and this is replicated to each pc. This means if a user's normal.dot gets damaged it can be copied from the master, and if something goes wrong with the master I can copy my (or someone else's c drive version). This seems to work well but everything I read tells me we shouldn't use normal.dot as our blank document - can anyone tell me a good reason why we should change? thanks -- Please reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 (0) 4 1209 1410 |
#10
Posted to microsoft.public.word.formatting.longdocs
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Normal.dot versus blank document template
"Jacqueline" wrote in message oups.com... I have been involved in several discussions regarding this recently and would like to try and clear this up. My firm hold the normal.dot (and all other templates) in a central templates folder on our network. Each user has a copy on their C drive which updates every day when they log on. This means if the network crashes they can still work with their template(s). Normal.dot contains all of our macros, styles, autotexts etc. When I update I simply update the master version and this is replicated to each pc. This means if a user's normal.dot gets damaged it can be copied from the master, and if something goes wrong with the master I can copy my (or someone else's c drive version). This seems to work well but everything I read tells me we shouldn't use normal.dot as our blank document - can anyone tell me a good reason why we should change? Hi Jacqueline In addition to what John said, this article will also help you work out the best approach for storing and distributing macros. Distributing macros to other users http://www.word.mvps.org/FAQs/Macros...buteMacros.htm -- Regards Jonathan West - Word MVP www.intelligentdocuments.co.uk Please reply to the newsgroup Keep your VBA code safe, sign the ClassicVB petition www.classicvb.org |
#11
Posted to microsoft.public.word.formatting.longdocs
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Normal.dot versus blank document template
A better method is more complex. The problem with your method is that it
will not allow for an individual to customize his or her own Word configuration without becoming a Word expert. The method you describe is better than having all users share a single file. To me, a preferred method would be to have one or more global templates that hold customizations other than styles and to put styles in document templates in a workgroup templates folder. Styles should be different in different uses. For instance, briefs, pleadings, and letters can all use different formatting to serve the same purposes. When text is copied from one of these to a different one it will assume the appropriate formatting. For most routine work, I base a new document not on a blank page, but on a document template that already has formatting and text appropriate to the new document. I use the blank page primarily as a scratch pad. It is also possible to have a global template other than normal.dot hold styles, but this is not as simple. http://addbalance.com/word/stylesheet.htm. See http://addbalance.com/word/movetotemplate.htm for step-by-step instructions on moving / sharing / copying / backing-up customizations including AutoText, AutoCorrect, keyboard assignments, toolbars, macros, etc. For more on the different kinds of templates, tabs on the file new dialog, and locations of templates folders see http://addbalance.com/usersguide/templates.htm. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Jacqueline" wrote in message oups.com... I have been involved in several discussions regarding this recently and would like to try and clear this up. My firm hold the normal.dot (and all other templates) in a central templates folder on our network. Each user has a copy on their C drive which updates every day when they log on. This means if the network crashes they can still work with their template(s). Normal.dot contains all of our macros, styles, autotexts etc. When I update I simply update the master version and this is replicated to each pc. This means if a user's normal.dot gets damaged it can be copied from the master, and if something goes wrong with the master I can copy my (or someone else's c drive version). This seems to work well but everything I read tells me we shouldn't use normal.dot as our blank document - can anyone tell me a good reason why we should change? thanks |
#12
Posted to microsoft.public.word.formatting.longdocs
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Normal.dot versus blank document template
Thanks to all of you who replied - very reassuring! At present we
prefer to control all add-ins etc so we create any required auto-texts, macros etc and then make them availabe to users. It means our IT dept has to maintain these things but we are happy with that. all of our 'proforma' documents are templats and each have their own styles so users can use styles other than our standard house style when required. |
#13
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Normal.dot versus blank document template
Again, this does not need to be done through normal.dot. It is perhaps
marginally easier for your IT people to do it the way I suggest but the ordinary user should not have to learn how to create an Add-In to save their own AutoText or macros globally. We regularly get people here who can't understand why their customizations keep disappearing, and it turns out that it is their IT departments at work. Where I've worked, the purpose of the IT department was to make it easier for the front-line workers to use their computers to get their jobs done, not to strip those computers of the ability to do that. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Jacqueline" wrote in message oups.com... Thanks to all of you who replied - very reassuring! At present we prefer to control all add-ins etc so we create any required auto-texts, macros etc and then make them availabe to users. It means our IT dept has to maintain these things but we are happy with that. all of our 'proforma' documents are templats and each have their own styles so users can use styles other than our standard house style when required. |
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