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#1
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Missing Records in Word Mail Merge
I am attempting to create a listing of exhibitors for a local Arts & Craft
show. Using Word 2003 I have created tables that I insert merge fields. The data source is Excel 2003. At the end of the table row I insert next record and then run the merge. However, when the merged document appears some exhibitors are missing eventhough they are selected (box Checked) in the data source. Any suggestions? |
#2
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Missing Records in Word Mail Merge
Ironically, I think it's the «Next Record» field that's messing you up. I
looked at one of the "directory" merges I've created using a table row, and there is no «Next Record» field anywhere in the row. Apparently with this sort of merge Word just knows to go to the next record on the next merge. By inserting the field, you've probably caused it to skip every other record. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "ducklaker" wrote in message ... I am attempting to create a listing of exhibitors for a local Arts & Craft show. Using Word 2003 I have created tables that I insert merge fields. The data source is Excel 2003. At the end of the table row I insert next record and then run the merge. However, when the merged document appears some exhibitors are missing eventhough they are selected (box Checked) in the data source. Any suggestions? |
#3
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Missing Records in Word Mail Merge
I knew that it would be something simple. I appreciate your response, I made
the change and all records merged completely. Thanks, ducklaker "Suzanne S. Barnhill" wrote: Ironically, I think it's the «Next Record» field that's messing you up. I looked at one of the "directory" merges I've created using a table row, and there is no «Next Record» field anywhere in the row. Apparently with this sort of merge Word just knows to go to the next record on the next merge. By inserting the field, you've probably caused it to skip every other record. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "ducklaker" wrote in message ... I am attempting to create a listing of exhibitors for a local Arts & Craft show. Using Word 2003 I have created tables that I insert merge fields. The data source is Excel 2003. At the end of the table row I insert next record and then run the merge. However, when the merged document appears some exhibitors are missing eventhough they are selected (box Checked) in the data source. Any suggestions? |
#4
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Missing Records in Word Mail Merge
FWIW, the necessity/placement of the «Next Record» field is one of the
greatest mysteries of mail merge to me. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "ducklaker" wrote in message ... I knew that it would be something simple. I appreciate your response, I made the change and all records merged completely. Thanks, ducklaker "Suzanne S. Barnhill" wrote: Ironically, I think it's the «Next Record» field that's messing you up. I looked at one of the "directory" merges I've created using a table row, and there is no «Next Record» field anywhere in the row. Apparently with this sort of merge Word just knows to go to the next record on the next merge. By inserting the field, you've probably caused it to skip every other record. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "ducklaker" wrote in message ... I am attempting to create a listing of exhibitors for a local Arts & Craft show. Using Word 2003 I have created tables that I insert merge fields. The data source is Excel 2003. At the end of the table row I insert next record and then run the merge. However, when the merged document appears some exhibitors are missing eventhough they are selected (box Checked) in the data source. Any suggestions? |
#5
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Missing Records in Word Mail Merge
Hi Suzanne,
FWIW, the necessity/placement of the «Next Record» field is one of the greatest mysteries of mail merge to me. Mostly, it's necessary when doing a Label merge, or any kind of merge where you want to move to the next record before the page breaks, and you don't want a catalog/directory merge. With a catalog/directory merge the page's content is repeated for each record without forcing a page break. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#6
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Missing Records in Word Mail Merge
That makes sense. Thanks for the reply.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Cindy M." wrote in message news:VA.00000c73.01187dc9@speedy... Hi Suzanne, FWIW, the necessity/placement of the «Next Record» field is one of the greatest mysteries of mail merge to me. Mostly, it's necessary when doing a Label merge, or any kind of merge where you want to move to the next record before the page breaks, and you don't want a catalog/directory merge. With a catalog/directory merge the page's content is repeated for each record without forcing a page break. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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