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#1
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Inserting pages or sections - document assembly
Word 2002 SP3
Win XP Pro SP2 Hi, I have a complex/long document (Business Plan) for which I need to create sections for and insert in different places as I compose it. By sections I am referring to composition section such as: "Opportunities", etc.; as opposed to the technical meaning of section in MS Word parlance. The document is rather long and complex and is somewhat collaborative--I get feedback from co-workers and amend (or not) accordingly. Comments can be: Move section "Opportunities" in front of "Market Analysis" or whatever--which means I need to shift either the 1 page or the few pages that make up that section in a different spot--a very unwieldy process. For the time being, I have dealt with this by creating separate docs for some of the sections which I am planning on inserting towards the end of the whole effort--an document assembly process of some kind that I am not sure is even possible in Word. I know that worst case scenario, I can print the separate sections to PDF, and then assemble the PDF as I want, in the desired sequence, etc. However, this would leave me with a Word doc, that I use for composing/editing, in several pieces--unassembled, and thus very much less than ideal--especially if I want to use it later as a "template" for future documents, etc. I know some here will say: That's why PowerPoint was created--and that is what I need to use. However, I have not found PowerPoint as feature-full as Word and am more comfortable with Word--would like to stick with it. Any chance I could get some advice to help me with this document assembly task or pointers as how to proceed with the document creation so that I end up with a fully assembled and properly sequenced single document? Thanks so much. |
#2
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Inserting pages or sections - document assembly
"stef" wrote:
Word 2002 SP3 Win XP Pro SP2 Hi, I have a complex/long document (Business Plan) for which I need to create sections for and insert in different places as I compose it. By sections I am referring to composition section such as: "Opportunities", etc.; as opposed to the technical meaning of section in MS Word parlance. The document is rather long and complex and is somewhat collaborative--I get feedback from co-workers and amend (or not) accordingly. Comments can be: Move section "Opportunities" in front of "Market Analysis" or whatever--which means I need to shift either the 1 page or the few pages that make up that section in a different spot--a very unwieldy process. For the time being, I have dealt with this by creating separate docs for some of the sections which I am planning on inserting towards the end of the whole effort--an document assembly process of some kind that I am not sure is even possible in Word. I know that worst case scenario, I can print the separate sections to PDF, and then assemble the PDF as I want, in the desired sequence, etc. However, this would leave me with a Word doc, that I use for composing/editing, in several pieces--unassembled, and thus very much less than ideal--especially if I want to use it later as a "template" for future documents, etc. I know some here will say: That's why PowerPoint was created--and that is what I need to use. However, I have not found PowerPoint as feature-full as Word and am more comfortable with Word--would like to stick with it. Any chance I could get some advice to help me with this document assembly task or pointers as how to proceed with the document creation so that I end up with a fully assembled and properly sequenced single document? Use a single document. Format all Section titles with the Heading 1 style. View Toolbars Outlining Display thge document map (The toolbar button immediatley before the Show All "¶" button on the standard toolbar). Collpase all the headings in the the document map pane. Select a heading you want to move in the document pane. Use the Blue up/down arrow on the Outlining toolbar to move that section up or down. All the text between this section title and the next Heading 1 paragraph will move along. This is why we should always use the built in heading styles, for more on the topic, see: http://www.shaunakelly.com/word/numb...ingStyles.html |
#3
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Inserting pages or sections - document assembly
jean-Guy:
That is GREAT advice--I believe exactly what I needed. I don't have a lot of experience using Heading Styles but have recognized them and the Outlining feature as extremely useful. Quick question: a) Is there a command to "collapse all" sections? I have not found it, so far, have to go through each section and collapse it manually. b) How do I view the document/pages with the heading styles so that I can quickly see which section or text is which style and modify according to need? Thanks! Jean-Guy Marcil wrote: "stef" wrote: Use a single document. Format all Section titles with the Heading 1 style. View Toolbars Outlining Display thge document map (The toolbar button immediatley before the Show All "¶" button on the standard toolbar). Collpase all the headings in the the document map pane. Select a heading you want to move in the document pane. Use the Blue up/down arrow on the Outlining toolbar to move that section up or down. All the text between this section title and the next Heading 1 paragraph will move along. This is why we should always use the built in heading styles, for more on the topic, see: http://www.shaunakelly.com/word/numb...ingStyles.html |
#4
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Inserting pages or sections - document assembly
One more question:
c) I thought I read somewhere that modifying the built-in Heading Styles (or bullets for example) was NOT a good idea. I don't particularly like the font and size of the Heading1 styles--How can I modify it to taste without causing major damage in Word or losing the original built-in style? Jean-Guy Marcil wrote: "stef" wrote: Use a single document. Format all Section titles with the Heading 1 style. View Toolbars Outlining Display thge document map (The toolbar button immediatley before the Show All "¶" button on the standard toolbar). Collpase all the headings in the the document map pane. Select a heading you want to move in the document pane. Use the Blue up/down arrow on the Outlining toolbar to move that section up or down. All the text between this section title and the next Heading 1 paragraph will move along. This is why we should always use the built in heading styles, for more on the topic, see: http://www.shaunakelly.com/word/numb...ingStyles.html |
#5
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Inserting pages or sections - document assembly
There is absolutely no reason not to modify the heading styles. They're
there for your use. Do with them what you will. This is far superior than reinventing the wheel by trying to create your own. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "stef" wrote in message ... One more question: c) I thought I read somewhere that modifying the built-in Heading Styles (or bullets for example) was NOT a good idea. I don't particularly like the font and size of the Heading1 styles--How can I modify it to taste without causing major damage in Word or losing the original built-in style? Jean-Guy Marcil wrote: "stef" wrote: Use a single document. Format all Section titles with the Heading 1 style. View Toolbars Outlining Display thge document map (The toolbar button immediatley before the Show All "¶" button on the standard toolbar). Collpase all the headings in the the document map pane. Select a heading you want to move in the document pane. Use the Blue up/down arrow on the Outlining toolbar to move that section up or down. All the text between this section title and the next Heading 1 paragraph will move along. This is why we should always use the built in heading styles, for more on the topic, see: http://www.shaunakelly.com/word/numb...ingStyles.html |
#6
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Inserting pages or sections - document assembly
OK no problems. Will do then.
Thanks. Suzanne S. Barnhill wrote: There is absolutely no reason not to modify the heading styles. They're there for your use. Do with them what you will. This is far superior than reinventing the wheel by trying to create your own. |
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