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#1
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Approach to document design
I am working on a family genealogy project in which I have 300+ old family
photographs that have been scanned and that I plan to organize into a single document that will ultimately be published and hardbound. Each photo will be accompanied by narrative information of varying lengths. 1) My planned approach is to insert a table on each page and adjust the columns and rows of the table for the page layout desired. Insert the image or images for that page into the appropriate table cells. Then add the narratives into adjacent cells. Is this approach sound? Is there really a better way? 2) My source images are rather large TIFs (ranging from 20 to 90 mb each) but I plan to use a copy of them converted to JPG for the MS-Word document to conserve some memory. I am estimating this will be a 200 page document consisting mostly of JPGs. Will I run into any memory issues when dealing with a document this big and with this many graphics and tables? Any guidance or assistance is appreciated and welcomed. Thanks much in advance for your assistance. |
#2
Posted to microsoft.public.word.tables
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Approach to document design
You don't say whether you're planning to produce this document in-house
(printing it yourself) or send it to a commercial printer. Some of the decisions will depend partly on that factor. 1. I would encourage use of a table as opposed to text boxes or frames. Keeping graphics In Line With Text (as they will be in a table) is always simpler and easier to handle. 2. If you're keeping the document in-house, I would strongly encourage linking to the photos instead of embedding them (and if you do this, there's no reason not to stick with the original TIFFs). This will cut down on the total document size. You can still do this when sending the document out, but you'll have to send all the photo files with it (if you keep the photos in the same folder with the document, links will be relative, so they'll still work when you copy the files to a CD). When possible, turn on picture placeholders (Tools | Options | View) to improve performance when dealing with the text. It's also a good idea to split the table from time to time, as Word has trouble dealing with long tables (but can handle multiple tables well); see http://word.mvps.org/FAQs/TblsFldsFms/FastTables.htm Others will probably have more (and possibly better) advice. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "XP" wrote in message ... I am working on a family genealogy project in which I have 300+ old family photographs that have been scanned and that I plan to organize into a single document that will ultimately be published and hardbound. Each photo will be accompanied by narrative information of varying lengths. 1) My planned approach is to insert a table on each page and adjust the columns and rows of the table for the page layout desired. Insert the imag e or images for that page into the appropriate table cells. Then add the narratives into adjacent cells. Is this approach sound? Is there really a better way? 2) My source images are rather large TIFs (ranging from 20 to 90 mb each) but I plan to use a copy of them converted to JPG for the MS-Word document to conserve some memory. I am estimating this will be a 200 page document consisting mostly of JPGs. Will I run into any memory issues when dealing with a document this big and with this many graphics and tables? Any guidance or assistance is appreciated and welcomed. Thanks much in advance for your assistance. |
#3
Posted to microsoft.public.word.tables
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Approach to document design
Thank you for your input Suzanne.
I plan to have a commercial printer print and bind the book. I like the image linking idea, however, there is no way a CD will hold all that data. Thanks for the info about the tables, we are on the same page g there. On reflection, I may create each MS-Word page as a separate saved document, then convert these to individual PDF's, then combine all into a single PDF. To be honest I think that approach would provide the most stability. This would also make editing fast and easy. Thanks again Suzanne, feel to post again if more thoughts occur to you. "Suzanne S. Barnhill" wrote: You don't say whether you're planning to produce this document in-house (printing it yourself) or send it to a commercial printer. Some of the decisions will depend partly on that factor. 1. I would encourage use of a table as opposed to text boxes or frames. Keeping graphics In Line With Text (as they will be in a table) is always simpler and easier to handle. 2. If you're keeping the document in-house, I would strongly encourage linking to the photos instead of embedding them (and if you do this, there's no reason not to stick with the original TIFFs). This will cut down on the total document size. You can still do this when sending the document out, but you'll have to send all the photo files with it (if you keep the photos in the same folder with the document, links will be relative, so they'll still work when you copy the files to a CD). When possible, turn on picture placeholders (Tools | Options | View) to improve performance when dealing with the text. It's also a good idea to split the table from time to time, as Word has trouble dealing with long tables (but can handle multiple tables well); see http://word.mvps.org/FAQs/TblsFldsFms/FastTables.htm Others will probably have more (and possibly better) advice. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "XP" wrote in message ... I am working on a family genealogy project in which I have 300+ old family photographs that have been scanned and that I plan to organize into a single document that will ultimately be published and hardbound. Each photo will be accompanied by narrative information of varying lengths. 1) My planned approach is to insert a table on each page and adjust the columns and rows of the table for the page layout desired. Insert the imag e or images for that page into the appropriate table cells. Then add the narratives into adjacent cells. Is this approach sound? Is there really a better way? 2) My source images are rather large TIFs (ranging from 20 to 90 mb each) but I plan to use a copy of them converted to JPG for the MS-Word document to conserve some memory. I am estimating this will be a 200 page document consisting mostly of JPGs. Will I run into any memory issues when dealing with a document this big and with this many graphics and tables? Any guidance or assistance is appreciated and welcomed. Thanks much in advance for your assistance. |
#4
Posted to microsoft.public.word.tables
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Approach to document design
Sending the page to the commercial printer as a PDF is a good idea if you
have this capability. Given the structure of your document, creating it page by page is not too unreasonable, though I would suggest perhaps a somewhat larger division (maybe "bundles" of ten or a dozen pages). Also, keep in mind that if you want running heads, page numbers, a TOC, etc., there are advantages to keeping everything in one document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "XP" wrote in message news Thank you for your input Suzanne. I plan to have a commercial printer print and bind the book. I like the image linking idea, however, there is no way a CD will hold all that data. Thanks for the info about the tables, we are on the same page g there. On reflection, I may create each MS-Word page as a separate saved document, then convert these to individual PDF's, then combine all into a single PDF. To be honest I think that approach would provide the most stability. This would also make editing fast and easy. Thanks again Suzanne, feel to post again if more thoughts occur to you. "Suzanne S. Barnhill" wrote: You don't say whether you're planning to produce this document in-house (printing it yourself) or send it to a commercial printer. Some of the decisions will depend partly on that factor. 1. I would encourage use of a table as opposed to text boxes or frames. Keeping graphics In Line With Text (as they will be in a table) is always simpler and easier to handle. 2. If you're keeping the document in-house, I would strongly encourage linking to the photos instead of embedding them (and if you do this, there's no reason not to stick with the original TIFFs). This will cut down on the total document size. You can still do this when sending the document out, but you'll have to send all the photo files with it (if you keep the photos in the same folder with the document, links will be relative, so they'll still work when you copy the files to a CD). When possible, turn on picture placeholders (Tools | Options | View) to improve performance when dealing with the text. It's also a good idea to split the table from time to time, as Word has trouble dealing with long tables (but can handle multiple tables well); see http://word.mvps.org/FAQs/TblsFldsFms/FastTables.htm Others will probably have more (and possibly better) advice. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "XP" wrote in message ... I am working on a family genealogy project in which I have 300+ old family photographs that have been scanned and that I plan to organize into a single document that will ultimately be published and hardbound. Each photo will be accompanied by narrative information of varying lengths. 1) My planned approach is to insert a table on each page and adjust the columns and rows of the table for the page layout desired. Insert the imag e or images for that page into the appropriate table cells. Then add the narratives into adjacent cells. Is this approach sound? Is there really a better way? 2) My source images are rather large TIFs (ranging from 20 to 90 mb each) but I plan to use a copy of them converted to JPG for the MS-Word document to conserve some memory. I am estimating this will be a 200 page document consisting mostly of JPGs. Will I run into any memory issues when dealing with a document this big and with this many graphics and tables? Any guidance or assistance is appreciated and welcomed. Thanks much in advance for your assistance. |
#5
Posted to microsoft.public.word.tables
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Approach to document design
All very good points for me to consider.
Thanks again very much for your input. "Suzanne S. Barnhill" wrote: Sending the page to the commercial printer as a PDF is a good idea if you have this capability. Given the structure of your document, creating it page by page is not too unreasonable, though I would suggest perhaps a somewhat larger division (maybe "bundles" of ten or a dozen pages). Also, keep in mind that if you want running heads, page numbers, a TOC, etc., there are advantages to keeping everything in one document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "XP" wrote in message news Thank you for your input Suzanne. I plan to have a commercial printer print and bind the book. I like the image linking idea, however, there is no way a CD will hold all that data. Thanks for the info about the tables, we are on the same page g there. On reflection, I may create each MS-Word page as a separate saved document, then convert these to individual PDF's, then combine all into a single PDF. To be honest I think that approach would provide the most stability. This would also make editing fast and easy. Thanks again Suzanne, feel to post again if more thoughts occur to you. "Suzanne S. Barnhill" wrote: You don't say whether you're planning to produce this document in-house (printing it yourself) or send it to a commercial printer. Some of the decisions will depend partly on that factor. 1. I would encourage use of a table as opposed to text boxes or frames. Keeping graphics In Line With Text (as they will be in a table) is always simpler and easier to handle. 2. If you're keeping the document in-house, I would strongly encourage linking to the photos instead of embedding them (and if you do this, there's no reason not to stick with the original TIFFs). This will cut down on the total document size. You can still do this when sending the document out, but you'll have to send all the photo files with it (if you keep the photos in the same folder with the document, links will be relative, so they'll still work when you copy the files to a CD). When possible, turn on picture placeholders (Tools | Options | View) to improve performance when dealing with the text. It's also a good idea to split the table from time to time, as Word has trouble dealing with long tables (but can handle multiple tables well); see http://word.mvps.org/FAQs/TblsFldsFms/FastTables.htm Others will probably have more (and possibly better) advice. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "XP" wrote in message ... I am working on a family genealogy project in which I have 300+ old family photographs that have been scanned and that I plan to organize into a single document that will ultimately be published and hardbound. Each photo will be accompanied by narrative information of varying lengths. 1) My planned approach is to insert a table on each page and adjust the columns and rows of the table for the page layout desired. Insert the imag e or images for that page into the appropriate table cells. Then add the narratives into adjacent cells. Is this approach sound? Is there really a better way? 2) My source images are rather large TIFs (ranging from 20 to 90 mb each) but I plan to use a copy of them converted to JPG for the MS-Word document to conserve some memory. I am estimating this will be a 200 page document consisting mostly of JPGs. Will I run into any memory issues when dealing with a document this big and with this many graphics and tables? Any guidance or assistance is appreciated and welcomed. Thanks much in advance for your assistance. |
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