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How to mailmerge word file using gmail?

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Old September 8th 09, 09:04 AM
maheshmaxi maheshmaxi is offline
Junior Member
First recorded activity by WordBanter: Sep 2009
Posts: 4
Question How to mailmerge word file using gmail?


I do not have MS Outlook. I need to do mailmerge a word file. Can I use Gmail or yahoo or anyother mail.. Pls help me on this...

Old September 9th 09, 05:23 AM
maheshmaxi maheshmaxi is offline
Junior Member
First recorded activity by WordBanter: Sep 2009
Posts: 4

Originally Posted by maheshmaxi View Post

I do not have MS Outlook. I need to do mailmerge a word file. Can I use Gmail or yahoo or anyother mail.. Pls help me on this...


Could anyone let me is it possible with Gmail or Yahoomail...

Old September 9th 09, 08:49 AM posted to microsoft.public.word.mailmerge.fields
Peter Jamieson
external usenet poster
Posts: 4,583
Default How to attach a file on mail merge?

You can use the approach described by Doug Robbins at


There are also potentially simpler but less well-tested macros for
generating e-mails from Word, e.g. for mail messages with a plain text
body and an attachment you can try the following Word VBA. Each email
can only "consume" one record in the data source - i.e., no NEXT/NEXTIF
fields etc..

Graham Mayor has some instructions for installing and running VBA at


Sub EmailOneDocPerSourceRecWithBody()
Dim bOutlookStarted As Boolean
Dim bTerminateMerge As Boolean
Dim intSourceRecord As Integer
Dim objMailItem As Outlook.MailItem
Dim objMerge As Word.MailMerge
Dim objOutlook As Outlook.Application
Dim strMailSubject As String
Dim strMailTo As String
Dim strMailBody As String
Dim strOutputDocumentName As String
bOutlookStarted = False
bTerminateMerge = False
' Set up a reference to the
' Activedocument, partly because
' the ActiveDocument changes as you
' merge each record
Set objMerge = ActiveDocument.MailMerge
' Start Outlook as necessary
On Error Resume Next
Set objOutlook = GetObject(, "Outlook.Application")
If Err 0 Then
Set objOutlook = CreateObject("Outlook.Application")
bOutlookStarted = True
End If
With objMerge
' If no data source has been defined,
' do it here using OpenDataSource.
' But if it is already defined in the
' document, you should not need to
' define it here.
' .OpenDataSource _
' Name:="whatever"
intSourceRecord = 1
Do Until bTerminateMerge
.DataSource.ActiveRecord = intSourceRecord
' if we have gone past the end
' (and possibly, if there are no records)
' then the Activerecord will not be what
' we have just tried to set it to
If .DataSource.ActiveRecord intSourceRecord Then
bTerminateMerge = True
' the record exists
' while we are looking at the
' correct activerecord,
' create the mail subject, body, "to" and "cc"
' Just some sample code here - replace it with
' whatever you need. But ensure that the field names
' match the ones in your data source exactly - uppercase/lowercase
' differences are significant here
strMailSubject = _
"Results for " & _
objMerge.DataSource.DataFields("Firstname") & _
" " & objMerge.DataSource.DataFields("Lastname")
strMailBody = _
"Dear " & objMerge.DataSource.DataFields("Firstname") & _
vbCrLf & _
"Please find attached a Word document containing" & vbCrLf & _
"your results for..." & vbCrLf & _
vbCrLf & _
"Yours" & vbCrLf & _
"Your name"
strMailTo = objMerge.DataSource.DataFields("Emailaddress")
' create the document path name
' In this case it can be the same for every recipient,
' but if you want to retain copies of the
' document, you can use info. in the data source
' this is an example - insert your
' own pathname here
strOutputDocumentName = "c:\a\results.doc"
' strOutputDocumentName = _
' "c:\mymergeletters\_" & _
' .DataSource.DataFields("Lastname").Value & _
' " letter.doc"
.DataSource.FirstRecord = intSourceRecord
.DataSource.LastRecord = intSourceRecord
.Destination = wdSendToNewDocument
' The Activedocument is always the
' output document
' Add any parameters you need to these calls
ActiveDocument.SaveAs strOutputDocumentName
' Now create a mail item
Set objMailItem = objOutlook.CreateItem(olMailItem)
With objMailItem
.Subject = strMailSubject
.Body = strMailBody
.To = strMailTo
.CC = strMailCC
.VotingOptions = strVotingOptions
.Attachments.Add strOutputDocumentName, olByValue, 1
End With
Set objMailItem = Nothing
intSourceRecord = intSourceRecord + 1
End If
End With
' Close Outlook if appropriate
If bOutlookStarted Then
End If
Set objOutlook = Nothing
Set objMerge = Nothing
End Sub

Peter Jamieson

Visit Londinium at http://www.ralphwatson.tv

maheshmaxi wrote:

I would like to send mails using mail merge. But also I want an
attachment to be enclosed with the mail. Could anyone help me on



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