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problem when updating labels
I am getting really frustrated. I have created a lable format. I choose
that format in mail merge when I am trying to create mailing labels. Right after I arrange my labels, the address block appears and the "next record" is on all three rows and two colums except for the first label. Everything is cool. Then I go to update all labels and my layout changes from my three rows and two columns to a five rows and two colums. What am I doing wrong? Why does it change my layout? I really need help. Thanks Greg |
#2
Posted to microsoft.public.word.mailmerge.fields
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problem when updating labels
Is this a label format that you created yourself, rather than one of the
ones that you can select in the Label Options dialog. If so, you may need to copy and paste the mergefields that you set up in the first label into each of the other labels on the sheet rather than trying to use the Update all labels facility. I suspect that you may have a blank row between each of your rows of labels and while the Update labels facility somehow knows to avoid inserting the mergefields into such rows with the labels that you can select, it may not know how to handle the situation that you have. The following macro was developed to overcome the problem that hte Update labels facility has when a Tablet PC is being used, but it should also be able to be used for your situation as well as a means of copying the label setup from the first label to the other labels: Macro created by Doug Robbins to overcome the problem with propagation of mail merge field fields with a label type mail merge when using a Tablet PC and some other Computers that have Tablet PC Functionality available: Sub MailMergePropagateLabel() Dim atable As Table Dim i As Long, j As Long Dim source As Cell, target As Cell Dim myrange As Range Set atable = ActiveDocument.Tables(1) Set source = atable.Cell(1, 1) Set myrange = source.Range myrange.Collapse wdCollapseStart ActiveDocument.Fields.Add Range:=myrange, Text:="NEXT", _ PreserveFormatting:=False source.Range.Copy For j = 2 To atable.Columns.Count Set target = atable.Cell(1, j) If target.Range.Fields.Count 0 Then target.Range.Paste End If Next j For i = 2 To atable.Rows.Count For j = 1 To atable.Columns.Count Set target = atable.Cell(i, j) If target.Range.Fields.Count 0 Then target.Range.Paste End If Next j Next i atable.Cell(1, 1).Range.Fields(1).Delete End Sub It is suggested that you put this code into a template that you save in the Word Startup folder so that it becomes an add-in and will be available whenever you need it. As the macro has the same name as the Word Command that is supposed to do the job, this macro will run when the Update Labels button is used when setting up the mail merge label main document. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Lost in excel" wrote in message ... I am getting really frustrated. I have created a lable format. I choose that format in mail merge when I am trying to create mailing labels. Right after I arrange my labels, the address block appears and the "next record" is on all three rows and two colums except for the first label. Everything is cool. Then I go to update all labels and my layout changes from my three rows and two columns to a five rows and two colums. What am I doing wrong? Why does it change my layout? I really need help. Thanks Greg |
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