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#1
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Not able to print "optional information" fields on lables in mail
I'm not able to choose which of the items in the "optional information" field
within the match fields dialog box get printed on my labels for a mail merge. My data appears in the mail merge recipients dialog box, but when I finsih creating my address block, the "optional information" I had selected is missing. Help! |
#2
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What's the data source? And what optional information? If Outlook - see
http://www.gmayor.com/mailmerge_from_outlook.htm http://www.gmayor.com/mail_merge_lab...th_word_xp.htm may help also. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Trekguy1 wrote: I'm not able to choose which of the items in the "optional information" field within the match fields dialog box get printed on my labels for a mail merge. My data appears in the mail merge recipients dialog box, but when I finsih creating my address block, the "optional information" I had selected is missing. Help! |
#3
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The source is an Excel spreadsheet. In step 4 of the mail merge wizard, I
click on "Address Block" and the Insert Address Block window comes up. Then I click on the "Match Fields" button and then the Match Fields window comes up. In that window there's a list that has "Required Information" (Last Name, First Name, etc.). Below that, there's an even bigger list of "Optional Information" (Middle Name, Sufix, etc.). I'm trying to get a second name to appear (when necessary) on the second row of the address block on mailing labels. I'm already using all of the fields in the "Required Information" area, so I was hoping to use one of the "Optional" ones, Unfortunately, I'm not able to get them to show up on the label, even when I use the drop-down selection list that shows the columns in my data source. Any ideas? "Graham Mayor" wrote: What's the data source? And what optional information? If Outlook - see http://www.gmayor.com/mailmerge_from_outlook.htm http://www.gmayor.com/mail_merge_lab...th_word_xp.htm may help also. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Trekguy1 wrote: I'm not able to choose which of the items in the "optional information" field within the match fields dialog box get printed on my labels for a mail merge. My data appears in the mail merge recipients dialog box, but when I finsih creating my address block, the "optional information" I had selected is missing. Help! |
#4
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Don't use the Address Block. Simply insert the fields that you require in
the configuration that you require. I would also recomment that instead using the Wizard, you select Toolbars from the View menu and then check the Mail merge toolbar item. This will then display a toolbar that gives you access to all of the mailmerge features. You should also look at the two web pages to which Graham gave you the links (if you have not done so already). -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "trekguy1" wrote in message ... The source is an Excel spreadsheet. In step 4 of the mail merge wizard, I click on "Address Block" and the Insert Address Block window comes up. Then I click on the "Match Fields" button and then the Match Fields window comes up. In that window there's a list that has "Required Information" (Last Name, First Name, etc.). Below that, there's an even bigger list of "Optional Information" (Middle Name, Sufix, etc.). I'm trying to get a second name to appear (when necessary) on the second row of the address block on mailing labels. I'm already using all of the fields in the "Required Information" area, so I was hoping to use one of the "Optional" ones, Unfortunately, I'm not able to get them to show up on the label, even when I use the drop-down selection list that shows the columns in my data source. Any ideas? "Graham Mayor" wrote: What's the data source? And what optional information? If Outlook - see http://www.gmayor.com/mailmerge_from_outlook.htm http://www.gmayor.com/mail_merge_lab...th_word_xp.htm may help also. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Trekguy1 wrote: I'm not able to choose which of the items in the "optional information" field within the match fields dialog box get printed on my labels for a mail merge. My data appears in the mail merge recipients dialog box, but when I finsih creating my address block, the "optional information" I had selected is missing. Help! |
#5
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That helped! Thanks!
"Doug Robbins" wrote: Don't use the Address Block. Simply insert the fields that you require in the configuration that you require. I would also recomment that instead using the Wizard, you select Toolbars from the View menu and then check the Mail merge toolbar item. This will then display a toolbar that gives you access to all of the mailmerge features. You should also look at the two web pages to which Graham gave you the links (if you have not done so already). -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "trekguy1" wrote in message ... The source is an Excel spreadsheet. In step 4 of the mail merge wizard, I click on "Address Block" and the Insert Address Block window comes up. Then I click on the "Match Fields" button and then the Match Fields window comes up. In that window there's a list that has "Required Information" (Last Name, First Name, etc.). Below that, there's an even bigger list of "Optional Information" (Middle Name, Sufix, etc.). I'm trying to get a second name to appear (when necessary) on the second row of the address block on mailing labels. I'm already using all of the fields in the "Required Information" area, so I was hoping to use one of the "Optional" ones, Unfortunately, I'm not able to get them to show up on the label, even when I use the drop-down selection list that shows the columns in my data source. Any ideas? "Graham Mayor" wrote: What's the data source? And what optional information? If Outlook - see http://www.gmayor.com/mailmerge_from_outlook.htm http://www.gmayor.com/mail_merge_lab...th_word_xp.htm may help also. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Trekguy1 wrote: I'm not able to choose which of the items in the "optional information" field within the match fields dialog box get printed on my labels for a mail merge. My data appears in the mail merge recipients dialog box, but when I finsih creating my address block, the "optional information" I had selected is missing. Help! |
#6
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"Trekguy1" wrote: I'm not able to choose which of the items in the "optional information" field within the match fields dialog box get printed on my labels for a mail merge. My data appears in the mail merge recipients dialog box, but when I finsih creating my address block, the "optional information" I had selected is missing. Help! |
#7
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Don't use the Address Block. Just insert the mergefields that you want to
use in the configuration that you want them. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "maghorne" wrote in message ... "Trekguy1" wrote: I'm not able to choose which of the items in the "optional information" field within the match fields dialog box get printed on my labels for a mail merge. My data appears in the mail merge recipients dialog box, but when I finsih creating my address block, the "optional information" I had selected is missing. Help! |
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