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#1
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Table of Contents and Reading View Issues
Hi
Say you have a TOC in a Word document which you plan to email to someone, when that someone opens the document MS forces them to look it in the default Reading View. When you click escape to look at the document in a 'normal view' the TOC page numbers all change to 3. Forcing you to update the TOC to get the actual page numbers back. Is there any way to safe guard this not happening when you send a document by email. I am unable to convert the document to PDF as it is not an acceptable format for the person I am sending it to. It seems very unprofessional to expect the person receiving the document to update the TOC and if they dont know to do this then they will assume the document is incorrect. Any ideas please? Thanks Jude |
#2
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Table of Contents and Reading View Issues
You have no control whatsoever how a user views your document. Microsoft
does not force anyone to use the Reading layout. It may be the default, but like a lot of defaults, it can be turned off - and many users do. The document will reflow to the dictates of the current printer driver and if the recipient has a different printer driver (which seems very likely) and that changes the page order, then yes the TOC will require updating. If you want a document to be viewed as you intend, then you need PDF format. That's what PDF does. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org yellowhouse1976 wrote: Hi Say you have a TOC in a Word document which you plan to email to someone, when that someone opens the document MS forces them to look it in the default Reading View. When you click escape to look at the document in a 'normal view' the TOC page numbers all change to 3. Forcing you to update the TOC to get the actual page numbers back. Is there any way to safe guard this not happening when you send a document by email. I am unable to convert the document to PDF as it is not an acceptable format for the person I am sending it to. It seems very unprofessional to expect the person receiving the document to update the TOC and if they dont know to do this then they will assume the document is incorrect. Any ideas please? Thanks Jude |
#3
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Table of Contents and Reading View Issues
What you can do is ask the recipients to save the document to their hard
disks before opening it. Alternatively, ask them to turn off the following options (which are user-specific): - "Open e-mail attachments in Full Screen Reading view" in Office button | Word Options, Popular category (Word 2007). - "Allow starting in Reading Layout" in Tools | Options, General (Word 2003). -- Stefan Blom Microsoft Word MVP "yellowhouse1976" wrote in message ... Hi Say you have a TOC in a Word document which you plan to email to someone, when that someone opens the document MS forces them to look it in the default Reading View. When you click escape to look at the document in a 'normal view' the TOC page numbers all change to 3. Forcing you to update the TOC to get the actual page numbers back. Is there any way to safe guard this not happening when you send a document by email. I am unable to convert the document to PDF as it is not an acceptable format for the person I am sending it to. It seems very unprofessional to expect the person receiving the document to update the TOC and if they dont know to do this then they will assume the document is incorrect. Any ideas please? Thanks Jude |
#4
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Table of Contents and Reading View Issues
Thanks for the suggestions but I don't really think it is ok to ask companies
you are submitting proposals to have to do this. I think it is a bad design on the part of MS and I wish they would change it. I dont like the reading pane view and dont know anyone who does. Thanks anyway "Stefan Blom" wrote: What you can do is ask the recipients to save the document to their hard disks before opening it. Alternatively, ask them to turn off the following options (which are user-specific): - "Open e-mail attachments in Full Screen Reading view" in Office button | Word Options, Popular category (Word 2007). - "Allow starting in Reading Layout" in Tools | Options, General (Word 2003). -- Stefan Blom Microsoft Word MVP "yellowhouse1976" wrote in message ... Hi Say you have a TOC in a Word document which you plan to email to someone, when that someone opens the document MS forces them to look it in the default Reading View. When you click escape to look at the document in a 'normal view' the TOC page numbers all change to 3. Forcing you to update the TOC to get the actual page numbers back. Is there any way to safe guard this not happening when you send a document by email. I am unable to convert the document to PDF as it is not an acceptable format for the person I am sending it to. It seems very unprofessional to expect the person receiving the document to update the TOC and if they dont know to do this then they will assume the document is incorrect. Any ideas please? Thanks Jude |
#5
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Table of Contents and Reading View Issues
Well, Reading Layout view aside, word processing applications give you
limited control over the look. Convert to PDF before sending the document. -- Stefan Blom Microsoft Word MVP "yellowhouse1976" wrote in message ... Thanks for the suggestions but I don't really think it is ok to ask companies you are submitting proposals to have to do this. I think it is a bad design on the part of MS and I wish they would change it. I dont like the reading pane view and dont know anyone who does. Thanks anyway "Stefan Blom" wrote: What you can do is ask the recipients to save the document to their hard disks before opening it. Alternatively, ask them to turn off the following options (which are user-specific): - "Open e-mail attachments in Full Screen Reading view" in Office button | Word Options, Popular category (Word 2007). - "Allow starting in Reading Layout" in Tools | Options, General (Word 2003). -- Stefan Blom Microsoft Word MVP "yellowhouse1976" wrote in message ... Hi Say you have a TOC in a Word document which you plan to email to someone, when that someone opens the document MS forces them to look it in the default Reading View. When you click escape to look at the document in a 'normal view' the TOC page numbers all change to 3. Forcing you to update the TOC to get the actual page numbers back. Is there any way to safe guard this not happening when you send a document by email. I am unable to convert the document to PDF as it is not an acceptable format for the person I am sending it to. It seems very unprofessional to expect the person receiving the document to update the TOC and if they dont know to do this then they will assume the document is incorrect. Any ideas please? Thanks Jude |
#6
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Table of Contents and Reading View Issues
As Stefan points out, you have no control over the way the document is
viewed by the recipient. You can only make suggestions: 1. You can suggest that the recipient disable Reading Layout view (Stefan explains how). Many recipients may be grateful for this instruction, as (judging from questions here), many would prefer to do this if they knew how. 2. You can suggest that the recipient save the document to the HD before opening. Reading Layout view is used only for attachments opened directly. 3. Failing either of the above, you can suggest that the recipient, after opening in Reading Layout view and switching to a different view, update the TOC with F9. No matter how unhappy you may be with the situation, these are your only options. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "yellowhouse1976" wrote in message ... Hi Say you have a TOC in a Word document which you plan to email to someone, when that someone opens the document MS forces them to look it in the default Reading View. When you click escape to look at the document in a 'normal view' the TOC page numbers all change to 3. Forcing you to update the TOC to get the actual page numbers back. Is there any way to safe guard this not happening when you send a document by email. I am unable to convert the document to PDF as it is not an acceptable format for the person I am sending it to. It seems very unprofessional to expect the person receiving the document to update the TOC and if they dont know to do this then they will assume the document is incorrect. Any ideas please? Thanks Jude |
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