[Lisa5015]

I can't seem to get any New Englad Zip Codes to export all five digits - they
have a 0 (zero) at the front and it hold in excel but won't reproduce in Word.

[Graham Mayor]

You need a formatting switch on your Word field -
http://www.gmayor.com/formatting_word_fields.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Lisa5015 wrote:
I can't seem to get any New Englad Zip Codes to export all five
digits - they have a 0 (zero) at the front and it hold in excel but
won't reproduce in Word.

[Lisa5015]

I'm basically lost. I don't know where to start. Do you have a screen capture
I could reference? I know how to do a mail merge but then it comes to the {}
things, I dont know how to get there.

I need to start from scratch on this one. Could you walk me through it?

"Graham Mayor" wrote:

You need a formatting switch on your Word field -
http://www.gmayor.com/formatting_word_fields.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Lisa5015 wrote:
I can't seem to get any New Englad Zip Codes to export all five
digits - they have a 0 (zero) at the front and it hold in excel but
won't reproduce in Word.

[Graham Mayor]

Press Alt+F9. Your display will change from Zip to {Mergefield Zip}
Add the switch eg {Mergefield Zip \# "00000"}
Press F9 to update then ALT+F9 to toggle the display back again
If you need to create fields by hand the CTRL+F9 creates the brackets - the
rest is types from the keyboard.
--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Lisa5015 wrote:
I'm basically lost. I don't know where to start. Do you have a screen
capture I could reference? I know how to do a mail merge but then it
comes to the {} things, I dont know how to get there.

I need to start from scratch on this one. Could you walk me through
it?

"Graham Mayor" wrote:

You need a formatting switch on your Word field -
http://www.gmayor.com/formatting_word_fields.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Lisa5015 wrote:
I can't seem to get any New Englad Zip Codes to export all five
digits - they have a 0 (zero) at the front and it hold in excel but
won't reproduce in Word.

[Peter A]

In article ,
says...
I'm basically lost. I don't know where to start. Do you have a screen capture
I could reference? I know how to do a mail merge but then it comes to the {}
things, I dont know how to get there.

I need to start from scratch on this one. Could you walk me through it?

"Graham Mayor" wrote:

You need a formatting switch on your Word field -
http://www.gmayor.com/formatting_word_fields.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Lisa5015 wrote:
I can't seem to get any New Englad Zip Codes to export all five
digits - they have a 0 (zero) at the front and it hold in excel but
won't reproduce in Word.





If the data are originally in Excel, you need to enter the zip codes as
text rather than a number - which causes leading zeros to vanish, as you
have found out. You can do this 2 ways, a cell at a time by entering an
apostrophe before the zip '012324, or a bunch at a time by using the
format, cells command to assign the Text format to the cells (before
entering the data).

--
Peter Aitken
Author, MS Word for Medical and Technical Writers
www.tech-word.com

[Lisa5015]

THANK YOU SO MUCH! Usually all I need is a walk-through!


"Graham Mayor" wrote:

Press Alt+F9. Your display will change from Zip to {Mergefield Zip}
Add the switch eg {Mergefield Zip \# "00000"}
Press F9 to update then ALT+F9 to toggle the display back again
If you need to create fields by hand the CTRL+F9 creates the brackets - the
rest is types from the keyboard.
--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Lisa5015 wrote:
I'm basically lost. I don't know where to start. Do you have a screen
capture I could reference? I know how to do a mail merge but then it
comes to the {} things, I dont know how to get there.

I need to start from scratch on this one. Could you walk me through
it?

"Graham Mayor" wrote:

You need a formatting switch on your Word field -
http://www.gmayor.com/formatting_word_fields.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Lisa5015 wrote:
I can't seem to get any New Englad Zip Codes to export all five
digits - they have a 0 (zero) at the front and it hold in excel but
won't reproduce in Word.

[Graham Mayor]

You are welcome

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Lisa5015 wrote:
THANK YOU SO MUCH! Usually all I need is a walk-through!


"Graham Mayor" wrote:

Press Alt+F9. Your display will change from Zip to {Mergefield
Zip} Add the switch eg {Mergefield Zip \# "00000"}
Press F9 to update then ALT+F9 to toggle the display back again
If you need to create fields by hand the CTRL+F9 creates the
brackets - the rest is types from the keyboard.
--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Lisa5015 wrote:
I'm basically lost. I don't know where to start. Do you have a
screen capture I could reference? I know how to do a mail merge but
then it comes to the {} things, I dont know how to get there.

I need to start from scratch on this one. Could you walk me through
it?

"Graham Mayor" wrote:

You need a formatting switch on your Word field -
http://www.gmayor.com/formatting_word_fields.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Lisa5015 wrote:
I can't seem to get any New Englad Zip Codes to export all five
digits - they have a 0 (zero) at the front and it hold in excel
but won't reproduce in Word.