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#1
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Abbreviations auto correct
Dear All
I want to type a list of 20 abbreviations and their full form. Pls suggest how to transfer this 20 abbreviations at one go into the auto correct list instead of typing individually. Would appreciate even if u give links to read up on this. brgds/captgnvr |
#2
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Abbreviations auto correct
A simple VBA procedu
Sub AddAutoCorrects() AutoCorrect.Entries.Add "Abbr #1", "Expansion number 1" AutoCorrect.Entries.Add "Abbr #2", "Expansion number 2" etc. ... End Sub -- Enjoy, Tony www.WordArticles.com "CAPTGNVR" wrote in message ... Dear All I want to type a list of 20 abbreviations and their full form. Pls suggest how to transfer this 20 abbreviations at one go into the auto correct list instead of typing individually. Would appreciate even if u give links to read up on this. brgds/captgnvr |
#3
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Abbreviations auto correct
Good Day Tony and thanks for such quick response and it works great.
Actually I am on the ship and made the list as you have guided. If I copy this word document to my home computer when I go home will it still work? or do I have to write this VB in my home computer -- like copy the sub procedure? brgds/captgnvr "Tony Jollans" wrote: A simple VBA procedu Sub AddAutoCorrects() AutoCorrect.Entries.Add "Abbr #1", "Expansion number 1" AutoCorrect.Entries.Add "Abbr #2", "Expansion number 2" etc. ... End Sub -- Enjoy, Tony www.WordArticles.com "CAPTGNVR" wrote in message ... Dear All I want to type a list of 20 abbreviations and their full form. Pls suggest how to transfer this 20 abbreviations at one go into the auto correct list instead of typing individually. Would appreciate even if u give links to read up on this. brgds/captgnvr |
#4
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Abbreviations auto correct
Sorry Tony for asking so quickly another one.
Once the list becomes long i wont be able to remember all the abbreviations. So Can u pls also sugest a way to get the list of all these abbreviations so that I can recall it on the screen by using right clicking on the word document I am using? Pls help. brgds/captgnvr "Tony Jollans" wrote: A simple VBA procedu Sub AddAutoCorrects() AutoCorrect.Entries.Add "Abbr #1", "Expansion number 1" AutoCorrect.Entries.Add "Abbr #2", "Expansion number 2" etc. ... End Sub -- Enjoy, Tony www.WordArticles.com "CAPTGNVR" wrote in message ... Dear All I want to type a list of 20 abbreviations and their full form. Pls suggest how to transfer this 20 abbreviations at one go into the auto correct list instead of typing individually. Would appreciate even if u give links to read up on this. brgds/captgnvr |
#5
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Abbreviations auto correct
If the code is in a document, it will transfer with the document but if it
is in the Normal template (more likely, perhaps) then it will stay where it is. In the VB editor there is a Project Explorer window (press Ctrl+R to see it if it is not visible) which lists all the 'projects' (each document and template has a VB project) and the modules within them - and the content of the selected module is shown in the main window. You can cut and paste the text (using the main window) - or you can click and drag whole modules in the project explorer. The AutoCorrects themselves will remain where they are - although you can copy the AutoCorrect file if you want (it is in %appdata%\Microsoft\Office and called MSOnnnn.acl - where nnnn is a number for the language, 1033 for US English) -- Enjoy, Tony www.WordArticles.com "CAPTGNVR" wrote in message ... Good Day Tony and thanks for such quick response and it works great. Actually I am on the ship and made the list as you have guided. If I copy this word document to my home computer when I go home will it still work? or do I have to write this VB in my home computer -- like copy the sub procedure? brgds/captgnvr "Tony Jollans" wrote: A simple VBA procedu Sub AddAutoCorrects() AutoCorrect.Entries.Add "Abbr #1", "Expansion number 1" AutoCorrect.Entries.Add "Abbr #2", "Expansion number 2" etc. ... End Sub -- Enjoy, Tony www.WordArticles.com "CAPTGNVR" wrote in message ... Dear All I want to type a list of 20 abbreviations and their full form. Pls suggest how to transfer this 20 abbreviations at one go into the auto correct list instead of typing individually. Would appreciate even if u give links to read up on this. brgds/captgnvr |
#6
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Abbreviations auto correct
That is a much more complex process - you might find Autotexts (with
AutoComplete turned on) an alternative if you are using a version prior to 2007, but, off the top of my head I can't think of an easy way to do it at all. You can always see your AutoCorrects via Tools AutoCorrect Options, but are you really going to be regularly wanting to use abbreviations that you can't remember? -- Enjoy, Tony www.WordArticles.com "CAPTGNVR" wrote in message ... Sorry Tony for asking so quickly another one. Once the list becomes long i wont be able to remember all the abbreviations. So Can u pls also sugest a way to get the list of all these abbreviations so that I can recall it on the screen by using right clicking on the word document I am using? Pls help. brgds/captgnvr "Tony Jollans" wrote: A simple VBA procedu Sub AddAutoCorrects() AutoCorrect.Entries.Add "Abbr #1", "Expansion number 1" AutoCorrect.Entries.Add "Abbr #2", "Expansion number 2" etc. ... End Sub -- Enjoy, Tony www.WordArticles.com "CAPTGNVR" wrote in message ... Dear All I want to type a list of 20 abbreviations and their full form. Pls suggest how to transfer this 20 abbreviations at one go into the auto correct list instead of typing individually. Would appreciate even if u give links to read up on this. brgds/captgnvr |
#7
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Abbreviations auto correct
The macro provided by
http://word.mvps.org/FAQs/Customizat...utocorrect.htm creates an editable text file to which you can add entries. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "CAPTGNVR" wrote in message ... Dear All I want to type a list of 20 abbreviations and their full form. Pls suggest how to transfer this 20 abbreviations at one go into the auto correct list instead of typing individually. Would appreciate even if u give links to read up on this. brgds/captgnvr |
#8
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Abbreviations auto correct
Thnks Tony. Yes I will use may be about 200 short forms for members and
some court terms etc. In the mean time ur answer came, I was thinking of using the module in word and remove all the quotes etc and have only the short form and the explanation and save it. "Tony Jollans" wrote: That is a much more complex process - you might find Autotexts (with AutoComplete turned on) an alternative if you are using a version prior to 2007, but, off the top of my head I can't think of an easy way to do it at all. You can always see your AutoCorrects via Tools AutoCorrect Options, but are you really going to be regularly wanting to use abbreviations that you can't remember? -- Enjoy, Tony www.WordArticles.com "CAPTGNVR" wrote in message ... Sorry Tony for asking so quickly another one. Once the list becomes long i wont be able to remember all the abbreviations. So Can u pls also sugest a way to get the list of all these abbreviations so that I can recall it on the screen by using right clicking on the word document I am using? Pls help. brgds/captgnvr "Tony Jollans" wrote: A simple VBA procedu Sub AddAutoCorrects() AutoCorrect.Entries.Add "Abbr #1", "Expansion number 1" AutoCorrect.Entries.Add "Abbr #2", "Expansion number 2" etc. ... End Sub -- Enjoy, Tony www.WordArticles.com "CAPTGNVR" wrote in message ... Dear All I want to type a list of 20 abbreviations and their full form. Pls suggest how to transfer this 20 abbreviations at one go into the auto correct list instead of typing individually. Would appreciate even if u give links to read up on this. brgds/captgnvr |
#9
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Abbreviations auto correct
"Suzanne S. Barnhill" wrote: The macro provided by http://word.mvps.org/FAQs/Customizat...utocorrect.htm creates an editable text file to which you can add entries. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "CAPTGNVR" wrote in message ... Dear All I want to type a list of 20 abbreviations and their full form. Pls suggest how to transfer this 20 abbreviations at one go into the auto correct list instead of typing individually. Would appreciate even if u give links to read up on this. brgds/captgnvr Thank you Suzanne for the link and I went thro it and will use it as required. What I am looking for is, that some drop down list to see by using right click on a document for the short forms I may not be able to recall. For instance if a word is typed wrong, right click on it and select auto correct and will find list of words starting with that letter or pretty similar words. Similarly I want to view the list of auto correct entries so that I can click on it and use it. ex: crrp for crew relieve reliever plan; crrc: crew relief reliever confirmation. So I may not remember these abbreviation for all and a system where I can right click and access will help and also will give me a chance to keep seeing the various abbreviations and get more familiar. brgds/captgnvr |
#10
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Abbreviations auto correct
For that purpose, you might be able to use an AutoTextList field; see
http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "CAPTGNVR" wrote in message news "Suzanne S. Barnhill" wrote: The macro provided by http://word.mvps.org/FAQs/Customizat...utocorrect.htm creates an editable text file to which you can add entries. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "CAPTGNVR" wrote in message ... Dear All I want to type a list of 20 abbreviations and their full form. Pls suggest how to transfer this 20 abbreviations at one go into the auto correct list instead of typing individually. Would appreciate even if u give links to read up on this. brgds/captgnvr Thank you Suzanne for the link and I went thro it and will use it as required. What I am looking for is, that some drop down list to see by using right click on a document for the short forms I may not be able to recall. For instance if a word is typed wrong, right click on it and select auto correct and will find list of words starting with that letter or pretty similar words. Similarly I want to view the list of auto correct entries so that I can click on it and use it. ex: crrp for crew relieve reliever plan; crrc: crew relief reliever confirmation. So I may not remember these abbreviation for all and a system where I can right click and access will help and also will give me a chance to keep seeing the various abbreviations and get more familiar. brgds/captgnvr |
#11
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Abbreviations auto correct
"Tony Jollans" My forename at my surname dot com wrote in message ... That is a much more complex process - you might find Autotexts (with AutoComplete turned on) an alternative if you are using a version prior to 2007, but, off the top of my head I can't think of an easy way to do it at all. You can always see your AutoCorrects via Tools AutoCorrect Options, but are you really going to be regularly wanting to use abbreviations that you can't remember? Sure. For example, take the standard letter codes for airlines and airports. Some airlines are well known by their "popular" names that are not their full official names. Or, is it "Airlines" or "Air Lines" (two words being the older style)? Ditto for airports. You may know/remember just enough to enter the letter code or a short version of the popular name and have it correct to the full, proper name. Or coming from the opposite direction, you may know the name of the airport or airline but not the letter code. Make your best guess and if the proper name pops in, you know you have the correct letter code. Anyone working in aviation would find that very useful and I'm sure there are parallel uses in just about any occupation. I had a long list of such memory helpers that went bye-bye when we upgraded Word. I didn't have a back-up to import and never found the time or ambition to re-create it from scratch. -- Enjoy, Tony www.WordArticles.com "CAPTGNVR" wrote in message ... Sorry Tony for asking so quickly another one. Once the list becomes long i wont be able to remember all the abbreviations. So Can u pls also sugest a way to get the list of all these abbreviations so that I can recall it on the screen by using right clicking on the word document I am using? Pls help. brgds/captgnvr "Tony Jollans" wrote: A simple VBA procedu Sub AddAutoCorrects() AutoCorrect.Entries.Add "Abbr #1", "Expansion number 1" AutoCorrect.Entries.Add "Abbr #2", "Expansion number 2" etc. ... End Sub -- Enjoy, Tony www.WordArticles.com "CAPTGNVR" wrote in message ... Dear All I want to type a list of 20 abbreviations and their full form. Pls suggest how to transfer this 20 abbreviations at one go into the auto correct list instead of typing individually. Would appreciate even if u give links to read up on this. brgds/captgnvr |
#12
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Abbreviations auto correct
I think that is slightly different from what captgnvr is asking. As you
never found it worthwhile to recreate your crib sheet, it can't have been that useful but, as per Suzanne's post, you can create one if you have the entries as AutoCorrects. -- Enjoy, Tony www.WordArticles.com "mazorj" wrote in message ... "Tony Jollans" My forename at my surname dot com wrote in message ... That is a much more complex process - you might find Autotexts (with AutoComplete turned on) an alternative if you are using a version prior to 2007, but, off the top of my head I can't think of an easy way to do it at all. You can always see your AutoCorrects via Tools AutoCorrect Options, but are you really going to be regularly wanting to use abbreviations that you can't remember? Sure. For example, take the standard letter codes for airlines and airports. Some airlines are well known by their "popular" names that are not their full official names. Or, is it "Airlines" or "Air Lines" (two words being the older style)? Ditto for airports. You may know/remember just enough to enter the letter code or a short version of the popular name and have it correct to the full, proper name. Or coming from the opposite direction, you may know the name of the airport or airline but not the letter code. Make your best guess and if the proper name pops in, you know you have the correct letter code. Anyone working in aviation would find that very useful and I'm sure there are parallel uses in just about any occupation. I had a long list of such memory helpers that went bye-bye when we upgraded Word. I didn't have a back-up to import and never found the time or ambition to re-create it from scratch. -- Enjoy, Tony www.WordArticles.com "CAPTGNVR" wrote in message ... Sorry Tony for asking so quickly another one. Once the list becomes long i wont be able to remember all the abbreviations. So Can u pls also sugest a way to get the list of all these abbreviations so that I can recall it on the screen by using right clicking on the word document I am using? Pls help. brgds/captgnvr "Tony Jollans" wrote: A simple VBA procedu Sub AddAutoCorrects() AutoCorrect.Entries.Add "Abbr #1", "Expansion number 1" AutoCorrect.Entries.Add "Abbr #2", "Expansion number 2" etc. ... End Sub -- Enjoy, Tony www.WordArticles.com "CAPTGNVR" wrote in message ... Dear All I want to type a list of 20 abbreviations and their full form. Pls suggest how to transfer this 20 abbreviations at one go into the auto correct list instead of typing individually. Would appreciate even if u give links to read up on this. brgds/captgnvr |
#13
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Abbreviations auto correct
"Tony Jollans" My forename at my surname dot com wrote in message ... I think that is slightly different from what captgnvr is asking. I don't see any fundamental difference, but even if there is, I was only responding to your question, not trying to help him with his. I hope you see now that there are times when you could be "regularly wanting to use abbreviations that you can't remember." :-) As you never found it worthwhile to recreate your crib sheet, it can't have been that useful Now that's presumptive of you to say. It was extremely useful when I had it after building it bit by bit over several years. But retyping it from scratch was not a good use of my work time when there were far more urgent priorities. Remember, part of the point here was not being able to remember! There's no way I could have remembered half the entries, let alone recreated them in a few data entry sessions. And since I was under the impression that everything would be lost in the next upgrade anyway, there seemed to be no point in re-building it bit by bit as before. but, as per Suzanne's post, you can create one if you have the entries as AutoCorrects. If I had known that the AutoText entries would not surivive, and if I had known that you can back-up/export, edit, and import AutoCorrect tables with Dave Rado's macro, I would have used AutoCorrect. (And to be fair, I partially blame our tech support people for not alerting us to this when they upgraded Word. Their bad. They even wiped normal.dot - we had to manually reconfigure Word to our preferences.) But AutoText offers the option of it proposing and you accepting a change, while AutoCorrect just does it and you may not have noticed an unwanted change as you continue typing (been there, done that). So for anything other than idiot-proof changes like turning (tm) into the trademark symbol, I preferred, and still prefer, the "ask first" method under AutoText. -- Enjoy, Tony I always enjoy the helpful posts here! My only regrets are that after 26 years on the Internet, why did it take me so long to look into the Microsoft Communities forums; and gleaning all those useful nuggets from 6 MS forums is eating into my play time. :-( www.WordArticles.com "mazorj" wrote in message ... "Tony Jollans" My forename at my surname dot com wrote in message ... That is a much more complex process - you might find Autotexts (with AutoComplete turned on) an alternative if you are using a version prior to 2007, but, off the top of my head I can't think of an easy way to do it at all. You can always see your AutoCorrects via Tools AutoCorrect Options, but are you really going to be regularly wanting to use abbreviations that you can't remember? Sure. For example, take the standard letter codes for airlines and airports. Some airlines are well known by their "popular" names that are not their full official names. Or, is it "Airlines" or "Air Lines" (two words being the older style)? Ditto for airports. You may know/remember just enough to enter the letter code or a short version of the popular name and have it correct to the full, proper name. Or coming from the opposite direction, you may know the name of the airport or airline but not the letter code. Make your best guess and if the proper name pops in, you know you have the correct letter code. Anyone working in aviation would find that very useful and I'm sure there are parallel uses in just about any occupation. I had a long list of such memory helpers that went bye-bye when we upgraded Word. I didn't have a back-up to import and never found the time or ambition to re-create it from scratch. -- Enjoy, Tony www.WordArticles.com "CAPTGNVR" wrote in message ... Sorry Tony for asking so quickly another one. Once the list becomes long i wont be able to remember all the abbreviations. So Can u pls also sugest a way to get the list of all these abbreviations so that I can recall it on the screen by using right clicking on the word document I am using? Pls help. brgds/captgnvr "Tony Jollans" wrote: A simple VBA procedu Sub AddAutoCorrects() AutoCorrect.Entries.Add "Abbr #1", "Expansion number 1" AutoCorrect.Entries.Add "Abbr #2", "Expansion number 2" etc. ... End Sub -- Enjoy, Tony www.WordArticles.com "CAPTGNVR" wrote in message ... Dear All I want to type a list of 20 abbreviations and their full form. Pls suggest how to transfer this 20 abbreviations at one go into the auto correct list instead of typing individually. Would appreciate even if u give links to read up on this. brgds/captgnvr |
#14
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Abbreviations auto correct
Perhaps I was a little presumptive in my assertions; my apologies. I can
certainly understand the frustration of losing an aid built up over years. Word has many Auto-features (I have often thought about writing a piece entitled "Auto-what?" and have notes from several attempts), each with slightly different features (and quirks) but it should be possible to provide lists of any or all of them - if you still have them I partially blame our tech support people for not alerting us to this when they upgraded Word. Their bad. They even wiped normal.dot - we had to manually reconfigure Word to our preferences.) I'm sure there must be competent tech support departments somehwere but neither I, nor any poster I've ever seen here, seems to have been fortunate enough to have found them. I have known individual tech support people who were very good but never departments, and almost never policies. I do wonder if there is any tech department anywhere that understands what the Normal Template is. /rant ... and gleaning all those useful nuggets from 6 MS forums is eating into my play time. :-( I contribute to more than 6, and read, probably more than 60. It consumes far more than just play time :-) I am also still learning every day. -- Enjoy, Tony www.WordArticles.com "mazorj" wrote in message ... "Tony Jollans" My forename at my surname dot com wrote in message ... I think that is slightly different from what captgnvr is asking. I don't see any fundamental difference, but even if there is, I was only responding to your question, not trying to help him with his. I hope you see now that there are times when you could be "regularly wanting to use abbreviations that you can't remember." :-) As you never found it worthwhile to recreate your crib sheet, it can't have been that useful Now that's presumptive of you to say. It was extremely useful when I had it after building it bit by bit over several years. But retyping it from scratch was not a good use of my work time when there were far more urgent priorities. Remember, part of the point here was not being able to remember! There's no way I could have remembered half the entries, let alone recreated them in a few data entry sessions. And since I was under the impression that everything would be lost in the next upgrade anyway, there seemed to be no point in re-building it bit by bit as before. but, as per Suzanne's post, you can create one if you have the entries as AutoCorrects. If I had known that the AutoText entries would not surivive, and if I had known that you can back-up/export, edit, and import AutoCorrect tables with Dave Rado's macro, I would have used AutoCorrect. (And to be fair, I partially blame our tech support people for not alerting us to this when they upgraded Word. Their bad. They even wiped normal.dot - we had to manually reconfigure Word to our preferences.) But AutoText offers the option of it proposing and you accepting a change, while AutoCorrect just does it and you may not have noticed an unwanted change as you continue typing (been there, done that). So for anything other than idiot-proof changes like turning (tm) into the trademark symbol, I preferred, and still prefer, the "ask first" method under AutoText. -- Enjoy, Tony I always enjoy the helpful posts here! My only regrets are that after 26 years on the Internet, why did it take me so long to look into the Microsoft Communities forums; and gleaning all those useful nuggets from 6 MS forums is eating into my play time. :-( www.WordArticles.com "mazorj" wrote in message ... "Tony Jollans" My forename at my surname dot com wrote in message ... That is a much more complex process - you might find Autotexts (with AutoComplete turned on) an alternative if you are using a version prior to 2007, but, off the top of my head I can't think of an easy way to do it at all. You can always see your AutoCorrects via Tools AutoCorrect Options, but are you really going to be regularly wanting to use abbreviations that you can't remember? Sure. For example, take the standard letter codes for airlines and airports. Some airlines are well known by their "popular" names that are not their full official names. Or, is it "Airlines" or "Air Lines" (two words being the older style)? Ditto for airports. You may know/remember just enough to enter the letter code or a short version of the popular name and have it correct to the full, proper name. Or coming from the opposite direction, you may know the name of the airport or airline but not the letter code. Make your best guess and if the proper name pops in, you know you have the correct letter code. Anyone working in aviation would find that very useful and I'm sure there are parallel uses in just about any occupation. I had a long list of such memory helpers that went bye-bye when we upgraded Word. I didn't have a back-up to import and never found the time or ambition to re-create it from scratch. -- Enjoy, Tony www.WordArticles.com "CAPTGNVR" wrote in message ... Sorry Tony for asking so quickly another one. Once the list becomes long i wont be able to remember all the abbreviations. So Can u pls also sugest a way to get the list of all these abbreviations so that I can recall it on the screen by using right clicking on the word document I am using? Pls help. brgds/captgnvr "Tony Jollans" wrote: A simple VBA procedu Sub AddAutoCorrects() AutoCorrect.Entries.Add "Abbr #1", "Expansion number 1" AutoCorrect.Entries.Add "Abbr #2", "Expansion number 2" etc. ... End Sub -- Enjoy, Tony www.WordArticles.com "CAPTGNVR" wrote in message ... Dear All I want to type a list of 20 abbreviations and their full form. Pls suggest how to transfer this 20 abbreviations at one go into the auto correct list instead of typing individually. Would appreciate even if u give links to read up on this. brgds/captgnvr |
#15
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Abbreviations auto correct
"Tony Jollans" My forename at my surname dot com wrote in message ... Perhaps I was a little presumptive in my assertions; my apologies. I can certainly understand the frustration of losing an aid built up over years. Word has many Auto-features (I have often thought about writing a piece entitled "Auto-what?" and have notes from several attempts), each with slightly different features (and quirks) but it should be possible to provide lists of any or all of them - if you still have them Heh, AutoWhat also happens to be the name of an excellent PC Magazine Windows utility. It allows you to systematically view and edit/delete all the drop-down entries for all the various fields from websites, etc. They haven't updated it yet for Vista. I just fired off a request to them because it only works on my XP machine. I have Office 2003 Word so my experience is limited to that. Aside from what I already noted about the difference between AutoText and AutoCorrect, the best advice I can offer for new or even moderately adept users to discover some of Word's automated and non-automated capabilities is to start opening and reading the Options tabs, inspect the commands available under Customize, and use View/Toolbars to open and explore all the icons in them. Open a Toolbar and put the cursor over an icon for a ToolTip description, which usually tells you enough about it. Just by exploring these three areas you will find features and capabilities that you had no idea existed. At least a few will be useful for you no matter how much or how little you use Word. That's casting a wider net than just the AutoText/AutoCorrect features, but the only area I can think of to explore under the "auto" rubric is the Smart Tags. In my uses I don't really need them but they appear to be a really powerful feature for anyone who can benefit by exploiting outside data sources in their Word documents. |
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