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#1
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Updating fields and links before printing ...
Hi folks,
I am developing a template user guide and have made extensive use of form fields for user input. On the front page of the guide I have included form fields for Document type, Document title, Document Sub-title, Name of company, Name of Department. All of these are defined with a Style name and I use StyleRef fields throughout the document to have the text auto-filled from the entries on the cover. This is my question: As soon as I have completed the front cover I notice that the Title and Sub-title are automatically included in the header BUT not in the body of the text. Also, none of the other fields are included until I press Print Preview. The only help I can find in Word is what I have done already, namely check Update Fields and Update links under Tools/ Options. Is this normal? If yes, and the user must do something, is there a better option than Print Preview? I am using Word XP. Thanks for any enlightenment! Sharon |
#2
Posted to microsoft.public.word.docmanagement
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Updating fields and links before printing ...
PrintPreview is a backdoor way to update fields in a document. If you are
using FormFields, run a macro to run OnExit from the formfields. If all your reference fields are in the body of the document, use ActiveDocument.Content.Fields.Update Since your information is coming from FormFields, it might be better to use REF fields elsewhere rather than StyleRef fields: the REF fields *has* to display the contents of the formfield; while there's nothing to prevent your styles being used elsewhere, in which case the StyleRef field will display the wrong information. "Sharon M." wrote in message ... Hi folks, I am developing a template user guide and have made extensive use of form fields for user input. On the front page of the guide I have included form fields for Document type, Document title, Document Sub-title, Name of company, Name of Department. All of these are defined with a Style name and I use StyleRef fields throughout the document to have the text auto-filled from the entries on the cover. This is my question: As soon as I have completed the front cover I notice that the Title and Sub-title are automatically included in the header BUT not in the body of the text. Also, none of the other fields are included until I press Print Preview. The only help I can find in Word is what I have done already, namely check Update Fields and Update links under Tools/ Options. Is this normal? If yes, and the user must do something, is there a better option than Print Preview? I am using Word XP. Thanks for any enlightenment! Sharon |
#3
Posted to microsoft.public.word.docmanagement
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Updating fields and links before printing ...
Hi again Jezebel,
Thanks for that info. I don't really want to include a macro as the template will be distributed in many locations. Also, a number of the users will be novice and I don't want to risk any mishaps. I think then that I will stay with the "back door" method. :-) Just curious though ... what is the purpose of setting the Update Fields and Update Links in the Options? S. "Jezebel" wrote: PrintPreview is a backdoor way to update fields in a document. If you are using FormFields, run a macro to run OnExit from the formfields. If all your reference fields are in the body of the document, use ActiveDocument.Content.Fields.Update Since your information is coming from FormFields, it might be better to use REF fields elsewhere rather than StyleRef fields: the REF fields *has* to display the contents of the formfield; while there's nothing to prevent your styles being used elsewhere, in which case the StyleRef field will display the wrong information. "Sharon M." wrote in message ... Hi folks, I am developing a template user guide and have made extensive use of form fields for user input. On the front page of the guide I have included form fields for Document type, Document title, Document Sub-title, Name of company, Name of Department. All of these are defined with a Style name and I use StyleRef fields throughout the document to have the text auto-filled from the entries on the cover. This is my question: As soon as I have completed the front cover I notice that the Title and Sub-title are automatically included in the header BUT not in the body of the text. Also, none of the other fields are included until I press Print Preview. The only help I can find in Word is what I have done already, namely check Update Fields and Update links under Tools/ Options. Is this normal? If yes, and the user must do something, is there a better option than Print Preview? I am using Word XP. Thanks for any enlightenment! Sharon |
#4
Posted to microsoft.public.word.docmanagement
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Updating fields and links before printing ...
Better than print preview is ctrl-A, F9 (select all, update fields)
The Update Fields and Update Links options are intended to control whether fields and linked content are updated when you print the document. Interpretation of this seems to vary -- some fields seem to update anyway; and it seems to me that print preview should observe these settings also (ie, NOT update if the checkbox is clear) but it seems to update regardless. "Sharon M." wrote in message ... Hi again Jezebel, Thanks for that info. I don't really want to include a macro as the template will be distributed in many locations. Also, a number of the users will be novice and I don't want to risk any mishaps. I think then that I will stay with the "back door" method. :-) Just curious though ... what is the purpose of setting the Update Fields and Update Links in the Options? S. "Jezebel" wrote: PrintPreview is a backdoor way to update fields in a document. If you are using FormFields, run a macro to run OnExit from the formfields. If all your reference fields are in the body of the document, use ActiveDocument.Content.Fields.Update Since your information is coming from FormFields, it might be better to use REF fields elsewhere rather than StyleRef fields: the REF fields *has* to display the contents of the formfield; while there's nothing to prevent your styles being used elsewhere, in which case the StyleRef field will display the wrong information. "Sharon M." wrote in message ... Hi folks, I am developing a template user guide and have made extensive use of form fields for user input. On the front page of the guide I have included form fields for Document type, Document title, Document Sub-title, Name of company, Name of Department. All of these are defined with a Style name and I use StyleRef fields throughout the document to have the text auto-filled from the entries on the cover. This is my question: As soon as I have completed the front cover I notice that the Title and Sub-title are automatically included in the header BUT not in the body of the text. Also, none of the other fields are included until I press Print Preview. The only help I can find in Word is what I have done already, namely check Update Fields and Update links under Tools/ Options. Is this normal? If yes, and the user must do something, is there a better option than Print Preview? I am using Word XP. Thanks for any enlightenment! Sharon |
#5
Posted to microsoft.public.word.docmanagement
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Updating fields and links before printing ...
Hi Jezebel,
That's *exactly* what I was looking for!! :-) There I was ... I couldn't see the trees for the woods! F9 was the obvious choice but powerless without the CTRL+A. Although Print Preview did the trick I wasn't 100% happy with it as I really want to keep the instructions as simple as possible for the template users. THANKS! Sharon M. "Jezebel" wrote: Better than print preview is ctrl-A, F9 (select all, update fields) The Update Fields and Update Links options are intended to control whether fields and linked content are updated when you print the document. Interpretation of this seems to vary -- some fields seem to update anyway; and it seems to me that print preview should observe these settings also (ie, NOT update if the checkbox is clear) but it seems to update regardless. "Sharon M." wrote in message ... Hi again Jezebel, Thanks for that info. I don't really want to include a macro as the template will be distributed in many locations. Also, a number of the users will be novice and I don't want to risk any mishaps. I think then that I will stay with the "back door" method. :-) Just curious though ... what is the purpose of setting the Update Fields and Update Links in the Options? S. "Jezebel" wrote: PrintPreview is a backdoor way to update fields in a document. If you are using FormFields, run a macro to run OnExit from the formfields. If all your reference fields are in the body of the document, use ActiveDocument.Content.Fields.Update Since your information is coming from FormFields, it might be better to use REF fields elsewhere rather than StyleRef fields: the REF fields *has* to display the contents of the formfield; while there's nothing to prevent your styles being used elsewhere, in which case the StyleRef field will display the wrong information. "Sharon M." wrote in message ... Hi folks, I am developing a template user guide and have made extensive use of form fields for user input. On the front page of the guide I have included form fields for Document type, Document title, Document Sub-title, Name of company, Name of Department. All of these are defined with a Style name and I use StyleRef fields throughout the document to have the text auto-filled from the entries on the cover. This is my question: As soon as I have completed the front cover I notice that the Title and Sub-title are automatically included in the header BUT not in the body of the text. Also, none of the other fields are included until I press Print Preview. The only help I can find in Word is what I have done already, namely check Update Fields and Update links under Tools/ Options. Is this normal? If yes, and the user must do something, is there a better option than Print Preview? I am using Word XP. Thanks for any enlightenment! Sharon |
#6
Posted to microsoft.public.word.docmanagement
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Updating fields and links before printing ...
Bear in mind the ctrl-A option updates fields only in the body of the
document, not in headers and footers, textboxes, etc. "Sharon M." wrote in message ... Hi Jezebel, That's *exactly* what I was looking for!! :-) There I was ... I couldn't see the trees for the woods! F9 was the obvious choice but powerless without the CTRL+A. Although Print Preview did the trick I wasn't 100% happy with it as I really want to keep the instructions as simple as possible for the template users. THANKS! Sharon M. "Jezebel" wrote: Better than print preview is ctrl-A, F9 (select all, update fields) The Update Fields and Update Links options are intended to control whether fields and linked content are updated when you print the document. Interpretation of this seems to vary -- some fields seem to update anyway; and it seems to me that print preview should observe these settings also (ie, NOT update if the checkbox is clear) but it seems to update regardless. "Sharon M." wrote in message ... Hi again Jezebel, Thanks for that info. I don't really want to include a macro as the template will be distributed in many locations. Also, a number of the users will be novice and I don't want to risk any mishaps. I think then that I will stay with the "back door" method. :-) Just curious though ... what is the purpose of setting the Update Fields and Update Links in the Options? S. "Jezebel" wrote: PrintPreview is a backdoor way to update fields in a document. If you are using FormFields, run a macro to run OnExit from the formfields. If all your reference fields are in the body of the document, use ActiveDocument.Content.Fields.Update Since your information is coming from FormFields, it might be better to use REF fields elsewhere rather than StyleRef fields: the REF fields *has* to display the contents of the formfield; while there's nothing to prevent your styles being used elsewhere, in which case the StyleRef field will display the wrong information. "Sharon M." wrote in message ... Hi folks, I am developing a template user guide and have made extensive use of form fields for user input. On the front page of the guide I have included form fields for Document type, Document title, Document Sub-title, Name of company, Name of Department. All of these are defined with a Style name and I use StyleRef fields throughout the document to have the text auto-filled from the entries on the cover. This is my question: As soon as I have completed the front cover I notice that the Title and Sub-title are automatically included in the header BUT not in the body of the text. Also, none of the other fields are included until I press Print Preview. The only help I can find in Word is what I have done already, namely check Update Fields and Update links under Tools/ Options. Is this normal? If yes, and the user must do something, is there a better option than Print Preview? I am using Word XP. Thanks for any enlightenment! Sharon |
#7
Posted to microsoft.public.word.docmanagement
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Updating fields and links before printing ...
Yep! I learned that one the hard way i.e. before seeing this response (as
evidenced by my late return to the site)! I am rating this post as helpful to assist the myriad other frustrated users. :-) Thanks again, Sharon "Jezebel" wrote: Bear in mind the ctrl-A option updates fields only in the body of the document, not in headers and footers, textboxes, etc. "Sharon M." wrote in message ... Hi Jezebel, That's *exactly* what I was looking for!! :-) There I was ... I couldn't see the trees for the woods! F9 was the obvious choice but powerless without the CTRL+A. Although Print Preview did the trick I wasn't 100% happy with it as I really want to keep the instructions as simple as possible for the template users. THANKS! Sharon M. "Jezebel" wrote: Better than print preview is ctrl-A, F9 (select all, update fields) The Update Fields and Update Links options are intended to control whether fields and linked content are updated when you print the document. Interpretation of this seems to vary -- some fields seem to update anyway; and it seems to me that print preview should observe these settings also (ie, NOT update if the checkbox is clear) but it seems to update regardless. "Sharon M." wrote in message ... Hi again Jezebel, Thanks for that info. I don't really want to include a macro as the template will be distributed in many locations. Also, a number of the users will be novice and I don't want to risk any mishaps. I think then that I will stay with the "back door" method. :-) Just curious though ... what is the purpose of setting the Update Fields and Update Links in the Options? S. "Jezebel" wrote: PrintPreview is a backdoor way to update fields in a document. If you are using FormFields, run a macro to run OnExit from the formfields. If all your reference fields are in the body of the document, use ActiveDocument.Content.Fields.Update Since your information is coming from FormFields, it might be better to use REF fields elsewhere rather than StyleRef fields: the REF fields *has* to display the contents of the formfield; while there's nothing to prevent your styles being used elsewhere, in which case the StyleRef field will display the wrong information. "Sharon M." wrote in message ... Hi folks, I am developing a template user guide and have made extensive use of form fields for user input. On the front page of the guide I have included form fields for Document type, Document title, Document Sub-title, Name of company, Name of Department. All of these are defined with a Style name and I use StyleRef fields throughout the document to have the text auto-filled from the entries on the cover. This is my question: As soon as I have completed the front cover I notice that the Title and Sub-title are automatically included in the header BUT not in the body of the text. Also, none of the other fields are included until I press Print Preview. The only help I can find in Word is what I have done already, namely check Update Fields and Update links under Tools/ Options. Is this normal? If yes, and the user must do something, is there a better option than Print Preview? I am using Word XP. Thanks for any enlightenment! Sharon |
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