Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.formatting.longdocs
|
|||
|
|||
Style Templates [was: Master Sub Documents (Thesis writing with Word)]
Hi,
This is a follow-up to my post to this NG of last week with some specific questions on creating templates. All right, here is the what the thesis should be composed of: - title page (1) - signature page (2) - abstract (2) - table of contents (2) - list of figures/tables (2) - body of thesis (3) - references/bibliography (3) (1) ... special layout, to be numbered with i (not appearing) (2) ... to be numbered continuously with ii... (appearing), similar layout, special case TOC, List of Figured (3) ... to be numbered continuously with 1 ..., same layout (special case: references) I think that I will make a template only for (3). But the "body" will actually be composed of several chapters (= several files), and I plan to put them together at the final stage, incl. references. Would you suggest I write all these things in separate files and put them together at the very end in one large file or in a Master Document? On Wed, 7 Feb 2007 22:43:23 +1100, Shauna Kelly wrote: A regular .doc file isn't a template. Only a .dot file is a template. Well, actually Word is smarter than that. It recognizes the file structure, not the extension. If you take a document and re-name it as a .dot, it's still a document. You can create a new, clean template at File New and choose to create a template. Or save an existing document as a template. I know that. If I create a proper template with the method described by you, how do I base my new document on that template? Whenever I start Word, all my documents are based on the Normal.dot file. Since I want to write up the body of the thesis in different files, should I include page numbering in the template? Will that create a problem when I merge the chapter-files in one large "body" file? Also, I think it would be better to leave the numbering of the headlines for the end. That's OK. But I would recommend that you plan early for everything related to headings (not "headlines", by the way), and that includes: page numbering, caption numbering for tables and figures, cross-references to tables and figures, the table of contents, table of figures, appendix numbering, and numbering pages figures tables etc within appendixes etc. I just created a template (.dot-file) and realized that I would like to change something. Can I open the .dot-file, make changes, and save it? A final question: Where can I define a special format for footnotes and captions? BTW, I just made a test. Document 1 based on template Document 2 based on template New document based on template into which I copied Doc 1 & Doc 2 (chapter headlines are already formatted with numbering) and add a header with page numbers. Worked like a charm. Yippie!! Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word Good website. Lots of useful information. *thumbs-up* On 13 Feb 2007 09:24:01 -0800, jay m wrote: On Feb 8, 11:09 am, "Nick H." niko25at@NOSPAM (at) yahoo.de wrote: I just created a template (.dot-file) and realized that I would like to change something. Can I open the .dot-file, make changes, and save it? well, one brute-force method is to double-click on the .dot file... O.K., meanwhile I found out how I can easily re-edit the template (.dot-file). For each of the files, make sure that your own template is attached to the file as the Document Template, not as a "global template /add-in. Use each style consistently in each of your documents. Save changes in styles back to template. I will three templates. When I merge the various files, based on either of the templates, on what template-basis do I do this? -- Nick H. niko25at "at" yahoo "dot" de |
#2
Posted to microsoft.public.word.formatting.longdocs
|
|||
|
|||
Style Templates [was: Master Sub Documents (Thesis writing with Word)]
yes, do that.
"Nick H." niko25at@NOSPAM (at) yahoo.de wrote in message ... Hi, This is a follow-up to my post to this NG of last week with some specific questions on creating templates. All right, here is the what the thesis should be composed of: - title page (1) - signature page (2) - abstract (2) - table of contents (2) - list of figures/tables (2) - body of thesis (3) - references/bibliography (3) (1) ... special layout, to be numbered with i (not appearing) (2) ... to be numbered continuously with ii... (appearing), similar layout, special case TOC, List of Figured (3) ... to be numbered continuously with 1 ..., same layout (special case: references) I think that I will make a template only for (3). But the "body" will actually be composed of several chapters (= several files), and I plan to put them together at the final stage, incl. references. Would you suggest I write all these things in separate files and put them together at the very end in one large file or in a Master Document? On Wed, 7 Feb 2007 22:43:23 +1100, Shauna Kelly wrote: A regular .doc file isn't a template. Only a .dot file is a template. Well, actually Word is smarter than that. It recognizes the file structure, not the extension. If you take a document and re-name it as a .dot, it's still a document. You can create a new, clean template at File New and choose to create a template. Or save an existing document as a template. I know that. If I create a proper template with the method described by you, how do I base my new document on that template? Whenever I start Word, all my documents are based on the Normal.dot file. Since I want to write up the body of the thesis in different files, should I include page numbering in the template? Will that create a problem when I merge the chapter-files in one large "body" file? Also, I think it would be better to leave the numbering of the headlines for the end. That's OK. But I would recommend that you plan early for everything related to headings (not "headlines", by the way), and that includes: page numbering, caption numbering for tables and figures, cross-references to tables and figures, the table of contents, table of figures, appendix numbering, and numbering pages figures tables etc within appendixes etc. I just created a template (.dot-file) and realized that I would like to change something. Can I open the .dot-file, make changes, and save it? A final question: Where can I define a special format for footnotes and captions? BTW, I just made a test. Document 1 based on template Document 2 based on template New document based on template into which I copied Doc 1 & Doc 2 (chapter headlines are already formatted with numbering) and add a header with page numbers. Worked like a charm. Yippie!! Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word Good website. Lots of useful information. *thumbs-up* On 13 Feb 2007 09:24:01 -0800, jay m wrote: On Feb 8, 11:09 am, "Nick H." niko25at@NOSPAM (at) yahoo.de wrote: I just created a template (.dot-file) and realized that I would like to change something. Can I open the .dot-file, make changes, and save it? well, one brute-force method is to double-click on the .dot file... O.K., meanwhile I found out how I can easily re-edit the template (.dot-file). For each of the files, make sure that your own template is attached to the file as the Document Template, not as a "global template /add-in. Use each style consistently in each of your documents. Save changes in styles back to template. I will three templates. When I merge the various files, based on either of the templates, on what template-basis do I do this? -- Nick H. niko25at "at" yahoo "dot" de |
#3
Posted to microsoft.public.word.formatting.longdocs
|
|||
|
|||
Style Templates [was: Master Sub Documents (Thesis writing with Word)]
You might want to look at
http://word.mvps.org/FAQs/Formatting...rontMatter.htm, and for general tips on working with any long document, see http://daiya.mvps.org/bookword.htm. I would definitely start with a *manuscript* in a single file. In this manuscript you do not worry about pagination or page layout. You do use styles rigorously and create your references punctiliously, setting everything up so that it will be possible to generate your TOC, TOF, etc., when you are done, but you don't do any of this as you are going along; you concentrate on the content. When editing is complete--and by this I mean, when the content of your manuscript is satisfactory to you and your thesis committee--then you start worrying about page layout. This is when you add section breaks, running heads, TOC, TOF, etc. It is necessary for your sanity that you concentrate on content while you are in the writing phase, but it is equally vital that you pay moderate attention to form (of the text itself) to spare yourself hair pulling when you come down to the wire. This means that you apply the appropriate heading styles, get any required numbering set up properly (see http://www.shaunakelly.com/word/numb...umbering.html), and so on. Note that the actual formatting of styles is irrelevant. At this point, every single style in your document can be 12-pt TNR, left-aligned, double-spaced, etc. The beauty of styles is that you can modify them as desired *after* editing is complete and you can start thinking about appearance. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Nick H." niko25at@NOSPAM (at) yahoo.de wrote in message ... Hi, This is a follow-up to my post to this NG of last week with some specific questions on creating templates. All right, here is the what the thesis should be composed of: - title page (1) - signature page (2) - abstract (2) - table of contents (2) - list of figures/tables (2) - body of thesis (3) - references/bibliography (3) (1) ... special layout, to be numbered with i (not appearing) (2) ... to be numbered continuously with ii... (appearing), similar layout, special case TOC, List of Figured (3) ... to be numbered continuously with 1 ..., same layout (special case: references) I think that I will make a template only for (3). But the "body" will actually be composed of several chapters (= several files), and I plan to put them together at the final stage, incl. references. Would you suggest I write all these things in separate files and put them together at the very end in one large file or in a Master Document? On Wed, 7 Feb 2007 22:43:23 +1100, Shauna Kelly wrote: A regular .doc file isn't a template. Only a .dot file is a template. Well, actually Word is smarter than that. It recognizes the file structure, not the extension. If you take a document and re-name it as a .dot, it's still a document. You can create a new, clean template at File New and choose to create a template. Or save an existing document as a template. I know that. If I create a proper template with the method described by you, how do I base my new document on that template? Whenever I start Word, all my documents are based on the Normal.dot file. Since I want to write up the body of the thesis in different files, should I include page numbering in the template? Will that create a problem when I merge the chapter-files in one large "body" file? Also, I think it would be better to leave the numbering of the headlines for the end. That's OK. But I would recommend that you plan early for everything related to headings (not "headlines", by the way), and that includes: page numbering, caption numbering for tables and figures, cross-references to tables and figures, the table of contents, table of figures, appendix numbering, and numbering pages figures tables etc within appendixes etc. I just created a template (.dot-file) and realized that I would like to change something. Can I open the .dot-file, make changes, and save it? A final question: Where can I define a special format for footnotes and captions? BTW, I just made a test. Document 1 based on template Document 2 based on template New document based on template into which I copied Doc 1 & Doc 2 (chapter headlines are already formatted with numbering) and add a header with page numbers. Worked like a charm. Yippie!! Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word Good website. Lots of useful information. *thumbs-up* On 13 Feb 2007 09:24:01 -0800, jay m wrote: On Feb 8, 11:09 am, "Nick H." niko25at@NOSPAM (at) yahoo.de wrote: I just created a template (.dot-file) and realized that I would like to change something. Can I open the .dot-file, make changes, and save it? well, one brute-force method is to double-click on the .dot file... O.K., meanwhile I found out how I can easily re-edit the template (.dot-file). For each of the files, make sure that your own template is attached to the file as the Document Template, not as a "global template /add-in. Use each style consistently in each of your documents. Save changes in styles back to template. I will three templates. When I merge the various files, based on either of the templates, on what template-basis do I do this? -- Nick H. niko25at "at" yahoo "dot" de |
#4
Posted to microsoft.public.word.formatting.longdocs
|
|||
|
|||
Style Templates [was: Master Sub Documents (Thesis writing withWord)]
Hi Nick,
Honestly, I started a reply to your previous post, but your post was too long, my reply was too complicated and I got confused, so didn't finish it. Also, it was not entirely clear that your questions continued beyond Shauna's previous reply. Sorry. Also, a lot of this advice is already sorta shared here, which I compiled based on the links that were most helpful when I was writing my thesis: http://daiya.mvps.org/bookword.htm Anyhow, an attempt: Layout and page numbering for (1) and (2) is not relevant until you combine all the chapters, so worry about that later. To prepare to allow the TOC and TOFigures/Tables to be created, be sure to use proper headings styles and the Insert | Caption feature in the body of the thesis. Also set up whatever other styles you may use--block quotations, for instance. If you are using Word's endnote feature, you may need some tricks, post back about that. Perhaps try to make each post a single question? But keep it all under the same thread. I think that I will make a template only for (3). But the "body" will actually be composed of several chapters (= several files), and I plan to put them together at the final stage, incl. references. Would you suggest I write all these things in separate files and put them together at the very end in one large file or in a Master Document? DO NOT USE A MASTER DOCUMENT. IT MAY CORRUPT YOUR FILES. IT IS NOT WORTH THE RISK. Whether you write each chapter in different files or in the same file is up to you. You will need to combine it at some point to autogenerate the TOC, list of figures, and to insert cross-references. As long as all the chapter files are based on the same template, this will not be so difficult. I will three templates. When I merge the various files, based on either of the templates, on what template-basis do I do this? Huh? I don't understand the question. You should only have one template, for the chapters in the body of the thesis. That's your main template. Write your chapters. Use Insert | File into a new clean doc to get the chapters combined, then generate the TOC and TOF, etc. Then type the title page, abstract, and signature page. Then mess with putting in section breaks in the necessary places, and setting where page numbers show and don't show, etc. Since the final printed version might be a little different from the composing version, it might be useful to duplicate your main template under a different name, combine the chapters into a doc based on that duplicate, and do some tweaks. Not a big deal. Sounded like you figured out the template-editing problem, so I deleted all that bit. However, a note: Making changes to the template will sorta update your existing documents--you can force the styles to show the new changes, but Layout or Text changes like adding a page number will not propagate to the documents based on the template. When writing my dissertation, I usually just changed the template, created a new blank doc based on the updated template, and used Insert | File to get the chapter docs into the new format, creating a new chapter file rather than trying to update the old one. This required less thinking and created a backup of my chapter documents. Daiya |
#5
Posted to microsoft.public.word.formatting.longdocs
|
|||
|
|||
Style Templates [was: Master Sub Documents (Thesis writing withWord)]
A very strong DITTO! to Suzanne's post about process. I tried to say
this but could not articulate it so well. Suzanne S. Barnhill wrote: I would definitely start with a *manuscript* in a single file. In this manuscript you do not worry about pagination or page layout. You do use styles rigorously and create your references punctiliously, setting everything up so that it will be possible to generate your TOC, TOF, etc., when you are done, but you don't do any of this as you are going along; you concentrate on the content. When editing is complete--and by this I mean, when the content of your manuscript is satisfactory to you and your thesis committee--then you start worrying about page layout. This is when you add section breaks, running heads, TOC, TOF, etc. It is necessary for your sanity that you concentrate on content while you are in the writing phase, but it is equally vital that you pay moderate attention to form (of the text itself) to spare yourself hair pulling when you come down to the wire. This means that you apply the appropriate heading styles, get any required numbering set up properly (see http://www.shaunakelly.com/word/numb...umbering.html), and so on. Note that the actual formatting of styles is irrelevant. At this point, every single style in your document can be 12-pt TNR, left-aligned, double-spaced, etc. The beauty of styles is that you can modify them as desired *after* editing is complete and you can start thinking about appearance. |
#6
Posted to microsoft.public.word.formatting.longdocs
|
|||
|
|||
Style Templates [was: Master Sub Documents (Thesis writing with Word)]
Hello, Let's see if I can pack in another question in here. I discovered an issue with footnote text. As soon as I create a foot-/endnote, Word suggests to use footnote text formatting (10-point). However, it is not defined as a special style, like Heading 1, etc. In order to save time, I created a file with the properly formatted references so I just have to copy&paste that author's info. But as I paste the lines from the "reference-file" into my footnote in the text, that footnote text assumes the format of that in the reference file (i.e., 12 pt). If I were to paste my reference as unformatted text, I would lose the formatting, i.e., underlining, etc. Any suggestions/ideas? -- Nick H. niko25at "at" yahoo "dot" de |
#7
Posted to microsoft.public.word.formatting.longdocs
|
|||
|
|||
Style Templates [was: Master Sub Documents (Thesis writing with Word)]
By default, footnotes use the Footnote Text paragraph style (which you can
modify to suit yourself). The footnote references (both in the text and in the footnote) use the Footnote Reference character style, which can also be customized. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Nick H." niko25at@NOSPAM (at) yahoo.de wrote in message .. . Hello, Let's see if I can pack in another question in here. I discovered an issue with footnote text. As soon as I create a foot-/endnote, Word suggests to use footnote text formatting (10-point). However, it is not defined as a special style, like Heading 1, etc. In order to save time, I created a file with the properly formatted references so I just have to copy&paste that author's info. But as I paste the lines from the "reference-file" into my footnote in the text, that footnote text assumes the format of that in the reference file (i.e., 12 pt). If I were to paste my reference as unformatted text, I would lose the formatting, i.e., underlining, etc. Any suggestions/ideas? -- Nick H. niko25at "at" yahoo "dot" de |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
How can MS Word macro help in my PhD thesis writing? | Microsoft Word Help | |||
Master Sub Documents (Thesis writing with Word) | Formatting Long Documents | |||
writing a thesis | Microsoft Word Help | |||
Style templates and master documents | Microsoft Word Help | |||
Writing a thesis | Microsoft Word Help |