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Can I print selected lines using a Macro in Word
I want to create a form in Word but I only want specific lines to print on
each day of the week. For Example On Sunday I want to print lines 1 - 5 , 10,12,16,20-40 On Monday I want to print lines 1 - 5, 11,13,17,20-40 On Wednesday I want to print lines 1 - 5, 14, 18, 20-40 etc... I can create multiple documents but I am trying to keep this information in one document for ease of updating. |
#2
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Can I print selected lines using a Macro in Word
On Mon, 27 Apr 2009 18:02:03 -0700, Waitsu
wrote: I want to create a form in Word but I only want specific lines to print on each day of the week. For Example On Sunday I want to print lines 1 - 5 , 10,12,16,20-40 On Monday I want to print lines 1 - 5, 11,13,17,20-40 On Wednesday I want to print lines 1 - 5, 14, 18, 20-40 etc... I can create multiple documents but I am trying to keep this information in one document for ease of updating. This can be done. Start by defining seven paragraph styles in the form template, naming them with the days of the week. They can all be based on Normal style (or on Body Text style) with identical formatting; only the seven different names are important. In the body of the template, apply each style to every line that should appear only on that day; in your example, the style named Monday would be applied to lines 10, 12, and 16, while lines 1-5 and 20-40 should stay in Normal style so they appear on every day. You can make a choice at this point: If the form is a protected form with form fields, you can put a dropdown form field somewhere in the form and put the seven day names into it as the choices. If it isn't already a protected form, there's no need to make it one; instead you can create a custom dialog (a "userform") to pop up and let you select the day. Finally, if you'll always be printing the form for the current day (that is, you never want to print a form for tomorrow or some other day of the week), you can just program the macro to automatically use the current day's name. Now you need a macro that changes the Hidden attribute to True for each style except the one for the chosen day, prints the document, and then restores all the styles to visibility. Name the macro FilePrint so it will run instead of the built-in Print command. Here's the code for a protected form containing a dropdown named fldDay: Sub FilePrint() Dim currDay As String currDay = ActiveDocument.FormFields("fldDay").Result ChangeStyles currDay Application.ScreenRefresh Dialogs(wdDialogFilePrint).Show UnChangeStyles End Sub Private Sub ChangeStyles(StyleName As String) ' Hide all the day styles, then unhide one With ActiveDocument If .ProtectionType wdNoProtection Then .Unprotect End If .Styles("Monday").Font.Hidden = True .Styles("Tuesday").Font.Hidden = True .Styles("Wednesday").Font.Hidden = True .Styles("Thursday").Font.Hidden = True .Styles("Friday").Font.Hidden = True .Styles(StyleName).Font.Hidden = False .Protect Type:=wdAllowOnlyFormFields, NoReset:=True End With End Sub Private Sub UnChangeStyles() ' Hide all the day styles, then unhide one With ActiveDocument If .ProtectionType wdNoProtection Then .Unprotect End If .Styles("Monday").Font.Hidden = False .Styles("Tuesday").Font.Hidden = False .Styles("Wednesday").Font.Hidden = False .Styles("Thursday").Font.Hidden = False .Styles("Friday").Font.Hidden = False .Protect Type:=wdAllowOnlyFormFields, NoReset:=True End With End Sub -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#3
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Can I print selected lines using a Macro in Word
It can probably be done, but it would depend a lot on how your document is
configured and your programming skills. One approach would be to wrap bookmarks around each of the "variable" sections and then write code to hide/show the various sections according to the current day of the week. Then you could simply print the document making sure not to print hidden content. The macro could be written to automatically hide/show the variable content automatically when the document is opened, or it could be invoked through a toolbar button or keyboard shortcut. If you would like to pursue this course, I suggest that you at least attempt to create the macro on your own and then post a follow up to the Word Programming newsgroup if you run into any problems. -- Cheers! Gordon Bentley-Mix Word MVP Please post all follow-ups to the newsgroup. Read the original version of this post in the Office Discussion Groups - no membership required! "Waitsu" wrote: I want to create a form in Word but I only want specific lines to print on each day of the week. For Example On Sunday I want to print lines 1 - 5 , 10,12,16,20-40 On Monday I want to print lines 1 - 5, 11,13,17,20-40 On Wednesday I want to print lines 1 - 5, 14, 18, 20-40 etc... I can create multiple documents but I am trying to keep this information in one document for ease of updating. |
#4
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Can I print selected lines using a Macro in Word
Thanks - I will try this and see if I can make it work.
"Jay Freedman" wrote: On Mon, 27 Apr 2009 18:02:03 -0700, Waitsu wrote: I want to create a form in Word but I only want specific lines to print on each day of the week. For Example On Sunday I want to print lines 1 - 5 , 10,12,16,20-40 On Monday I want to print lines 1 - 5, 11,13,17,20-40 On Wednesday I want to print lines 1 - 5, 14, 18, 20-40 etc... I can create multiple documents but I am trying to keep this information in one document for ease of updating. This can be done. Start by defining seven paragraph styles in the form template, naming them with the days of the week. They can all be based on Normal style (or on Body Text style) with identical formatting; only the seven different names are important. In the body of the template, apply each style to every line that should appear only on that day; in your example, the style named Monday would be applied to lines 10, 12, and 16, while lines 1-5 and 20-40 should stay in Normal style so they appear on every day. You can make a choice at this point: If the form is a protected form with form fields, you can put a dropdown form field somewhere in the form and put the seven day names into it as the choices. If it isn't already a protected form, there's no need to make it one; instead you can create a custom dialog (a "userform") to pop up and let you select the day. Finally, if you'll always be printing the form for the current day (that is, you never want to print a form for tomorrow or some other day of the week), you can just program the macro to automatically use the current day's name. Now you need a macro that changes the Hidden attribute to True for each style except the one for the chosen day, prints the document, and then restores all the styles to visibility. Name the macro FilePrint so it will run instead of the built-in Print command. Here's the code for a protected form containing a dropdown named fldDay: Sub FilePrint() Dim currDay As String currDay = ActiveDocument.FormFields("fldDay").Result ChangeStyles currDay Application.ScreenRefresh Dialogs(wdDialogFilePrint).Show UnChangeStyles End Sub Private Sub ChangeStyles(StyleName As String) ' Hide all the day styles, then unhide one With ActiveDocument If .ProtectionType wdNoProtection Then .Unprotect End If .Styles("Monday").Font.Hidden = True .Styles("Tuesday").Font.Hidden = True .Styles("Wednesday").Font.Hidden = True .Styles("Thursday").Font.Hidden = True .Styles("Friday").Font.Hidden = True .Styles(StyleName).Font.Hidden = False .Protect Type:=wdAllowOnlyFormFields, NoReset:=True End With End Sub Private Sub UnChangeStyles() ' Hide all the day styles, then unhide one With ActiveDocument If .ProtectionType wdNoProtection Then .Unprotect End If .Styles("Monday").Font.Hidden = False .Styles("Tuesday").Font.Hidden = False .Styles("Wednesday").Font.Hidden = False .Styles("Thursday").Font.Hidden = False .Styles("Friday").Font.Hidden = False .Protect Type:=wdAllowOnlyFormFields, NoReset:=True End With End Sub -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#5
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Can I print selected lines using a Macro in Word
Thanks - My Word skills are fairly good but have not done too much with
macros. i am alweays looking for a challenge so I will give both suggestions a try and see if I can make it work. "Gordon Bentley-Mix on news.microsoft.com" wrote: It can probably be done, but it would depend a lot on how your document is configured and your programming skills. One approach would be to wrap bookmarks around each of the "variable" sections and then write code to hide/show the various sections according to the current day of the week. Then you could simply print the document making sure not to print hidden content. The macro could be written to automatically hide/show the variable content automatically when the document is opened, or it could be invoked through a toolbar button or keyboard shortcut. If you would like to pursue this course, I suggest that you at least attempt to create the macro on your own and then post a follow up to the Word Programming newsgroup if you run into any problems. -- Cheers! Gordon Bentley-Mix Word MVP Please post all follow-ups to the newsgroup. Read the original version of this post in the Office Discussion Groups - no membership required! "Waitsu" wrote: I want to create a form in Word but I only want specific lines to print on each day of the week. For Example On Sunday I want to print lines 1 - 5 , 10,12,16,20-40 On Monday I want to print lines 1 - 5, 11,13,17,20-40 On Wednesday I want to print lines 1 - 5, 14, 18, 20-40 etc... I can create multiple documents but I am trying to keep this information in one document for ease of updating. |
#6
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Can I print selected lines using a Macro in Word
OK - I am able to hide the lines that I do not want to see manually, i have
not worked on the macro yet. My next issue is that the text is in a table, when I hide the items I do not want to see, I get a blank box - is there any way to hide the table row that is empty or am I out of luck on that? Thanks "Jay Freedman" wrote: On Mon, 27 Apr 2009 18:02:03 -0700, Waitsu wrote: I want to create a form in Word but I only want specific lines to print on each day of the week. For Example On Sunday I want to print lines 1 - 5 , 10,12,16,20-40 On Monday I want to print lines 1 - 5, 11,13,17,20-40 On Wednesday I want to print lines 1 - 5, 14, 18, 20-40 etc... I can create multiple documents but I am trying to keep this information in one document for ease of updating. This can be done. Start by defining seven paragraph styles in the form template, naming them with the days of the week. They can all be based on Normal style (or on Body Text style) with identical formatting; only the seven different names are important. In the body of the template, apply each style to every line that should appear only on that day; in your example, the style named Monday would be applied to lines 10, 12, and 16, while lines 1-5 and 20-40 should stay in Normal style so they appear on every day. You can make a choice at this point: If the form is a protected form with form fields, you can put a dropdown form field somewhere in the form and put the seven day names into it as the choices. If it isn't already a protected form, there's no need to make it one; instead you can create a custom dialog (a "userform") to pop up and let you select the day. Finally, if you'll always be printing the form for the current day (that is, you never want to print a form for tomorrow or some other day of the week), you can just program the macro to automatically use the current day's name. Now you need a macro that changes the Hidden attribute to True for each style except the one for the chosen day, prints the document, and then restores all the styles to visibility. Name the macro FilePrint so it will run instead of the built-in Print command. Here's the code for a protected form containing a dropdown named fldDay: Sub FilePrint() Dim currDay As String currDay = ActiveDocument.FormFields("fldDay").Result ChangeStyles currDay Application.ScreenRefresh Dialogs(wdDialogFilePrint).Show UnChangeStyles End Sub Private Sub ChangeStyles(StyleName As String) ' Hide all the day styles, then unhide one With ActiveDocument If .ProtectionType wdNoProtection Then .Unprotect End If .Styles("Monday").Font.Hidden = True .Styles("Tuesday").Font.Hidden = True .Styles("Wednesday").Font.Hidden = True .Styles("Thursday").Font.Hidden = True .Styles("Friday").Font.Hidden = True .Styles(StyleName).Font.Hidden = False .Protect Type:=wdAllowOnlyFormFields, NoReset:=True End With End Sub Private Sub UnChangeStyles() ' Hide all the day styles, then unhide one With ActiveDocument If .ProtectionType wdNoProtection Then .Unprotect End If .Styles("Monday").Font.Hidden = False .Styles("Tuesday").Font.Hidden = False .Styles("Wednesday").Font.Hidden = False .Styles("Thursday").Font.Hidden = False .Styles("Friday").Font.Hidden = False .Protect Type:=wdAllowOnlyFormFields, NoReset:=True End With End Sub -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#7
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Can I print selected lines using a Macro in Word
If you select the entire row, including the row marker in the right margin
(which is visible if you display nonprinting characters with the ¶ button), and then apply the paragraph style to that, then the table row will hide when you set the style's Hidden attribute to True. If you select any less than the entire row before applying the style, then the row won't hide. On Wed, 29 Apr 2009 18:10:06 -0700, Waitsu wrote: OK - I am able to hide the lines that I do not want to see manually, i have not worked on the macro yet. My next issue is that the text is in a table, when I hide the items I do not want to see, I get a blank box - is there any way to hide the table row that is empty or am I out of luck on that? Thanks "Jay Freedman" wrote: On Mon, 27 Apr 2009 18:02:03 -0700, Waitsu wrote: I want to create a form in Word but I only want specific lines to print on each day of the week. For Example On Sunday I want to print lines 1 - 5 , 10,12,16,20-40 On Monday I want to print lines 1 - 5, 11,13,17,20-40 On Wednesday I want to print lines 1 - 5, 14, 18, 20-40 etc... I can create multiple documents but I am trying to keep this information in one document for ease of updating. This can be done. Start by defining seven paragraph styles in the form template, naming them with the days of the week. They can all be based on Normal style (or on Body Text style) with identical formatting; only the seven different names are important. In the body of the template, apply each style to every line that should appear only on that day; in your example, the style named Monday would be applied to lines 10, 12, and 16, while lines 1-5 and 20-40 should stay in Normal style so they appear on every day. You can make a choice at this point: If the form is a protected form with form fields, you can put a dropdown form field somewhere in the form and put the seven day names into it as the choices. If it isn't already a protected form, there's no need to make it one; instead you can create a custom dialog (a "userform") to pop up and let you select the day. Finally, if you'll always be printing the form for the current day (that is, you never want to print a form for tomorrow or some other day of the week), you can just program the macro to automatically use the current day's name. Now you need a macro that changes the Hidden attribute to True for each style except the one for the chosen day, prints the document, and then restores all the styles to visibility. Name the macro FilePrint so it will run instead of the built-in Print command. Here's the code for a protected form containing a dropdown named fldDay: Sub FilePrint() Dim currDay As String currDay = ActiveDocument.FormFields("fldDay").Result ChangeStyles currDay Application.ScreenRefresh Dialogs(wdDialogFilePrint).Show UnChangeStyles End Sub Private Sub ChangeStyles(StyleName As String) ' Hide all the day styles, then unhide one With ActiveDocument If .ProtectionType wdNoProtection Then .Unprotect End If .Styles("Monday").Font.Hidden = True .Styles("Tuesday").Font.Hidden = True .Styles("Wednesday").Font.Hidden = True .Styles("Thursday").Font.Hidden = True .Styles("Friday").Font.Hidden = True .Styles(StyleName).Font.Hidden = False .Protect Type:=wdAllowOnlyFormFields, NoReset:=True End With End Sub Private Sub UnChangeStyles() ' Hide all the day styles, then unhide one With ActiveDocument If .ProtectionType wdNoProtection Then .Unprotect End If .Styles("Monday").Font.Hidden = False .Styles("Tuesday").Font.Hidden = False .Styles("Wednesday").Font.Hidden = False .Styles("Thursday").Font.Hidden = False .Styles("Friday").Font.Hidden = False .Protect Type:=wdAllowOnlyFormFields, NoReset:=True End With End Sub -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#8
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Can I print selected lines using a Macro in Word
Thanks - that does hide the row.
The next issue that I am having is that when I hide any text it adds multiple blank pages in the document. When I unhide the font the blank pages dissappear. Here is the piece of code that is hiding the text: If MyStr = "Sunday" Then .Styles("Sunday").Font.Hidden = False .Styles("Monday").Font.Hidden = True .Styles("Tuesday").Font.Hidden = True .Styles("Wednesday").Font.Hidden = True .Styles("Thursday").Font.Hidden = True .Styles("Friday").Font.Hidden = True .Styles("Saturday").Font.Hidden = True .Styles("Not Sunday").Font.Hidden = True .Styles("Normal").Font.Hidden = False I am doing this because there are a couple of days that I need items hidden that I need to see every other day of the week. Thanks "Jay Freedman" wrote: If you select the entire row, including the row marker in the right margin (which is visible if you display nonprinting characters with the ¶ button), and then apply the paragraph style to that, then the table row will hide when you set the style's Hidden attribute to True. If you select any less than the entire row before applying the style, then the row won't hide. On Wed, 29 Apr 2009 18:10:06 -0700, Waitsu wrote: OK - I am able to hide the lines that I do not want to see manually, i have not worked on the macro yet. My next issue is that the text is in a table, when I hide the items I do not want to see, I get a blank box - is there any way to hide the table row that is empty or am I out of luck on that? Thanks "Jay Freedman" wrote: On Mon, 27 Apr 2009 18:02:03 -0700, Waitsu wrote: I want to create a form in Word but I only want specific lines to print on each day of the week. For Example On Sunday I want to print lines 1 - 5 , 10,12,16,20-40 On Monday I want to print lines 1 - 5, 11,13,17,20-40 On Wednesday I want to print lines 1 - 5, 14, 18, 20-40 etc... I can create multiple documents but I am trying to keep this information in one document for ease of updating. This can be done. Start by defining seven paragraph styles in the form template, naming them with the days of the week. They can all be based on Normal style (or on Body Text style) with identical formatting; only the seven different names are important. In the body of the template, apply each style to every line that should appear only on that day; in your example, the style named Monday would be applied to lines 10, 12, and 16, while lines 1-5 and 20-40 should stay in Normal style so they appear on every day. You can make a choice at this point: If the form is a protected form with form fields, you can put a dropdown form field somewhere in the form and put the seven day names into it as the choices. If it isn't already a protected form, there's no need to make it one; instead you can create a custom dialog (a "userform") to pop up and let you select the day. Finally, if you'll always be printing the form for the current day (that is, you never want to print a form for tomorrow or some other day of the week), you can just program the macro to automatically use the current day's name. Now you need a macro that changes the Hidden attribute to True for each style except the one for the chosen day, prints the document, and then restores all the styles to visibility. Name the macro FilePrint so it will run instead of the built-in Print command. Here's the code for a protected form containing a dropdown named fldDay: Sub FilePrint() Dim currDay As String currDay = ActiveDocument.FormFields("fldDay").Result ChangeStyles currDay Application.ScreenRefresh Dialogs(wdDialogFilePrint).Show UnChangeStyles End Sub Private Sub ChangeStyles(StyleName As String) ' Hide all the day styles, then unhide one With ActiveDocument If .ProtectionType wdNoProtection Then .Unprotect End If .Styles("Monday").Font.Hidden = True .Styles("Tuesday").Font.Hidden = True .Styles("Wednesday").Font.Hidden = True .Styles("Thursday").Font.Hidden = True .Styles("Friday").Font.Hidden = True .Styles(StyleName).Font.Hidden = False .Protect Type:=wdAllowOnlyFormFields, NoReset:=True End With End Sub Private Sub UnChangeStyles() ' Hide all the day styles, then unhide one With ActiveDocument If .ProtectionType wdNoProtection Then .Unprotect End If .Styles("Monday").Font.Hidden = False .Styles("Tuesday").Font.Hidden = False .Styles("Wednesday").Font.Hidden = False .Styles("Thursday").Font.Hidden = False .Styles("Friday").Font.Hidden = False .Protect Type:=wdAllowOnlyFormFields, NoReset:=True End With End Sub -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#9
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Can I print selected lines using a Macro in Word
I can't think of any reason that _hiding_ anything should cause new blank
pages to appear. Something is seriously wrong here. If you email a copy of the template to me, I'll try to figure out what's happening. Waitsu wrote: Thanks - that does hide the row. The next issue that I am having is that when I hide any text it adds multiple blank pages in the document. When I unhide the font the blank pages dissappear. Here is the piece of code that is hiding the text: If MyStr = "Sunday" Then .Styles("Sunday").Font.Hidden = False .Styles("Monday").Font.Hidden = True .Styles("Tuesday").Font.Hidden = True .Styles("Wednesday").Font.Hidden = True .Styles("Thursday").Font.Hidden = True .Styles("Friday").Font.Hidden = True .Styles("Saturday").Font.Hidden = True .Styles("Not Sunday").Font.Hidden = True .Styles("Normal").Font.Hidden = False I am doing this because there are a couple of days that I need items hidden that I need to see every other day of the week. Thanks "Jay Freedman" wrote: If you select the entire row, including the row marker in the right margin (which is visible if you display nonprinting characters with the ¶ button), and then apply the paragraph style to that, then the table row will hide when you set the style's Hidden attribute to True. If you select any less than the entire row before applying the style, then the row won't hide. On Wed, 29 Apr 2009 18:10:06 -0700, Waitsu wrote: OK - I am able to hide the lines that I do not want to see manually, i have not worked on the macro yet. My next issue is that the text is in a table, when I hide the items I do not want to see, I get a blank box - is there any way to hide the table row that is empty or am I out of luck on that? Thanks "Jay Freedman" wrote: On Mon, 27 Apr 2009 18:02:03 -0700, Waitsu wrote: I want to create a form in Word but I only want specific lines to print on each day of the week. For Example On Sunday I want to print lines 1 - 5 , 10,12,16,20-40 On Monday I want to print lines 1 - 5, 11,13,17,20-40 On Wednesday I want to print lines 1 - 5, 14, 18, 20-40 etc... I can create multiple documents but I am trying to keep this information in one document for ease of updating. This can be done. Start by defining seven paragraph styles in the form template, naming them with the days of the week. They can all be based on Normal style (or on Body Text style) with identical formatting; only the seven different names are important. In the body of the template, apply each style to every line that should appear only on that day; in your example, the style named Monday would be applied to lines 10, 12, and 16, while lines 1-5 and 20-40 should stay in Normal style so they appear on every day. You can make a choice at this point: If the form is a protected form with form fields, you can put a dropdown form field somewhere in the form and put the seven day names into it as the choices. If it isn't already a protected form, there's no need to make it one; instead you can create a custom dialog (a "userform") to pop up and let you select the day. Finally, if you'll always be printing the form for the current day (that is, you never want to print a form for tomorrow or some other day of the week), you can just program the macro to automatically use the current day's name. Now you need a macro that changes the Hidden attribute to True for each style except the one for the chosen day, prints the document, and then restores all the styles to visibility. Name the macro FilePrint so it will run instead of the built-in Print command. Here's the code for a protected form containing a dropdown named fldDay: Sub FilePrint() Dim currDay As String currDay = ActiveDocument.FormFields("fldDay").Result ChangeStyles currDay Application.ScreenRefresh Dialogs(wdDialogFilePrint).Show UnChangeStyles End Sub Private Sub ChangeStyles(StyleName As String) ' Hide all the day styles, then unhide one With ActiveDocument If .ProtectionType wdNoProtection Then .Unprotect End If .Styles("Monday").Font.Hidden = True .Styles("Tuesday").Font.Hidden = True .Styles("Wednesday").Font.Hidden = True .Styles("Thursday").Font.Hidden = True .Styles("Friday").Font.Hidden = True .Styles(StyleName).Font.Hidden = False .Protect Type:=wdAllowOnlyFormFields, NoReset:=True End With End Sub Private Sub UnChangeStyles() ' Hide all the day styles, then unhide one With ActiveDocument If .ProtectionType wdNoProtection Then .Unprotect End If .Styles("Monday").Font.Hidden = False .Styles("Tuesday").Font.Hidden = False .Styles("Wednesday").Font.Hidden = False .Styles("Thursday").Font.Hidden = False .Styles("Friday").Font.Hidden = False .Protect Type:=wdAllowOnlyFormFields, NoReset:=True End With End Sub -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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