Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.formatting.longdocs
|
|||
|
|||
Heading 1/2/3 TOC entries -- what's the secret to removing?
Folks:
1. Permanently unsetting Heading 1/2/3 TOC ----------------------------------------- We work with some docs that are assembled by copy-and-paste from other docs. In those docs, people have used Style Heading 1, 2 and 3 for random purposes, not needed for the Table of Contents, and in the big doc we define our own styles which we *do* want in the TOC. No problem using the Edit Field TOC Options to set or unset particular styles to appear in the TOC. However, if we unset Heading 1, 2, 3 then almost always when we later revisit that same dialog, Heading 1, 2 and 3 get reinstated for TOC levels 1, 2 and 3. This seems to happen only as a result of opening the Options "Table of Contents Options" dialog, and not before. Anyone know what mechanism might be doing this? Is it perhaps copying settings from some normal template or something? 2. Edit Field doesn't see TOC Field? ------------------------------------ And on a related note, if I select a TOC field in a Word doc, usually the Edit Field dialog already knows it's a TOC field and offers me a "Table of Contents..." button leading to the "Table of Contents" dialog. At other times the Edit Field dialog seems to think this is a Formula field and offers a "Formula..." button. At that point you have to respecify that this is a TOC and not a formula. This doesn't seem right. Anyone seen this or know why this happens? Word 2003 SP2 --------------------------- Thanks, Graham |
#2
Posted to microsoft.public.word.formatting.longdocs
|
|||
|
|||
Heading 1/2/3 TOC entries -- what's the secret to removing?
Unfortunately the style arguments to the TOC field are not retained between
updates. (Bug or design fault, depending on your point of view.) Two work-arounds -- 1. Reformat the imported matter to use non-TOC styles. (good solution) 2. Define the TOC field exactly as you want it. Define it as an autotext entry. Re-insert as needed (cludgy solution) Note that you can set the Outline level for your own styles, so you don't need to do anything special to include them in the TOC. "Graham Wideman [Visio MVP]" wrote in message ... Folks: 1. Permanently unsetting Heading 1/2/3 TOC ----------------------------------------- We work with some docs that are assembled by copy-and-paste from other docs. In those docs, people have used Style Heading 1, 2 and 3 for random purposes, not needed for the Table of Contents, and in the big doc we define our own styles which we *do* want in the TOC. No problem using the Edit Field TOC Options to set or unset particular styles to appear in the TOC. However, if we unset Heading 1, 2, 3 then almost always when we later revisit that same dialog, Heading 1, 2 and 3 get reinstated for TOC levels 1, 2 and 3. This seems to happen only as a result of opening the Options "Table of Contents Options" dialog, and not before. Anyone know what mechanism might be doing this? Is it perhaps copying settings from some normal template or something? 2. Edit Field doesn't see TOC Field? ------------------------------------ And on a related note, if I select a TOC field in a Word doc, usually the Edit Field dialog already knows it's a TOC field and offers me a "Table of Contents..." button leading to the "Table of Contents" dialog. At other times the Edit Field dialog seems to think this is a Formula field and offers a "Formula..." button. At that point you have to respecify that this is a TOC and not a formula. This doesn't seem right. Anyone seen this or know why this happens? Word 2003 SP2 --------------------------- Thanks, Graham |
#3
Posted to microsoft.public.word.formatting.longdocs
|
|||
|
|||
Heading 1/2/3 TOC entries -- what's the secret to removing?
To add to what Jezebel has said, you can't change the outline level of the
built-in heading styles, so they are *always* going to appear in a TOC by default. See http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm for more. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jezebel" wrote in message ... Unfortunately the style arguments to the TOC field are not retained between updates. (Bug or design fault, depending on your point of view.) Two work-arounds -- 1. Reformat the imported matter to use non-TOC styles. (good solution) 2. Define the TOC field exactly as you want it. Define it as an autotext entry. Re-insert as needed (cludgy solution) Note that you can set the Outline level for your own styles, so you don't need to do anything special to include them in the TOC. "Graham Wideman [Visio MVP]" wrote in message ... Folks: 1. Permanently unsetting Heading 1/2/3 TOC ----------------------------------------- We work with some docs that are assembled by copy-and-paste from other docs. In those docs, people have used Style Heading 1, 2 and 3 for random purposes, not needed for the Table of Contents, and in the big doc we define our own styles which we *do* want in the TOC. No problem using the Edit Field TOC Options to set or unset particular styles to appear in the TOC. However, if we unset Heading 1, 2, 3 then almost always when we later revisit that same dialog, Heading 1, 2 and 3 get reinstated for TOC levels 1, 2 and 3. This seems to happen only as a result of opening the Options "Table of Contents Options" dialog, and not before. Anyone know what mechanism might be doing this? Is it perhaps copying settings from some normal template or something? 2. Edit Field doesn't see TOC Field? ------------------------------------ And on a related note, if I select a TOC field in a Word doc, usually the Edit Field dialog already knows it's a TOC field and offers me a "Table of Contents..." button leading to the "Table of Contents" dialog. At other times the Edit Field dialog seems to think this is a Formula field and offers a "Formula..." button. At that point you have to respecify that this is a TOC and not a formula. This doesn't seem right. Anyone seen this or know why this happens? Word 2003 SP2 --------------------------- Thanks, Graham |
#4
Posted to microsoft.public.word.formatting.longdocs
|
|||
|
|||
Heading 1/2/3 TOC entries -- what's the secret to removing?
Jezebel:
Thanks for the reply. FWIW Unfortunately the style arguments to the TOC field are not retained between updates. (Bug or design fault, depending on your point of view.) work-arounds -- 1. Reformat the imported matter to use non-TOC styles. (good solution) Not easily done automatically, given that we have no control over the source of these docs, unfortunately. 2. Define the TOC field exactly as you want it. Define it as an autotext entry. Re-insert as needed (cludgy solution) Might be an improvement -- thanks. Note that you can set the Outline level for your own styles, so you don't need to do anything special to include them in the TOC. Yes -- one revelation for me is that TOC is so related to Outline functionality. That was NOT obvious at the outset! Graham |
#5
Posted to microsoft.public.word.formatting.longdocs
|
|||
|
|||
Heading 1/2/3 TOC entries -- what's the secret to removing?
"Suzanne S. Barnhill" wrote in message ... To add to what Jezebel has said, you can't change the outline level of the built-in heading styles, so they are *always* going to appear in a TOC by default. See http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm for more. Suzanne: GREAT article -- sure wish I'd seen this a couple of weeks ago, but henceforth it'll be very useful. Graham |
#6
Posted to microsoft.public.word.formatting.longdocs
|
|||
|
|||
Heading 1/2/3 TOC entries -- what's the secret to removing?
1. Reformat the imported matter to use non-TOC styles. (good solution) Not easily done automatically, given that we have no control over the source of these docs, unfortunately. You can use Find and Replace to change styles. |
#7
Posted to microsoft.public.word.formatting.longdocs
|
|||
|
|||
Heading 1/2/3 TOC entries -- what's the secret to removing?
Hi Graham:
You may be referring to two different entities: Heading 1, 2, 3, and Style Heading 1, 2, 3... Which one do you mean? Heading 1, 2, through to 9 are part of the built-in style set in every document. They are always there, and are hard-coded with an Outline Level property that makes them reliable for use in numbering and Tables of Contents. "Style Heading 1", "Style Heading 2" etc are the ******* progeny of the Keep Track of Formatting option in ToolsOptionsEdit. These are styles that are created on-the-fly when users make modifications to the formatting of paragraphs that have styles applied. These "Linked Styles" are based upon the underlying styles of the paragraphs, with the user's formatting salad imposed over the top. If you force the users to turn OFF "Keep Track of Formatting", you won't create the linked styles. By setting the switches in the TOC fields you can choose or not choose any combination of styles to appear in the TOC. For simplicity, we strongly recommend that you customise the built-in Heading series to your purposes and use those. If this is done correctly, the built-in properties of the Heading styles mean that the TOC and outline goes right and stays right. However, you can nominate other styles to use in your TOC if you want, and you can remove the Heading series of styles by ensuring that your TOC does not have either the /o switch or the style names listed in its definition. You can even check the "From fields" box and deselect the other. Remove all the style names. This enables you to compile the TOC from TC fields. Duplicate the text you want to appear in each TOC Heading into TC fields. The content of the TC fields won't print, but it will appear in the TOC. This enables you to have different text in the body of the book and in the TOC (usually a very bad idea) or to have certain headings appear in the TOC at a level different from the heading level at which they appear in the body (the only time that's useful is if the structural design of the book is REALLY bad!). The formatting of a TOC is done at compile time with TOC styles. If you want control over the formatting of your TOC, you MUST set the "Format" to "From Template". If you set it to ANY other setting, Word overwrites your formatting and specifications with its built-in settings each time the TOC regenerates. "From Template", by the way, is misleading. It means "From the local TOC Template stored in the Document". It does not mean "From the Template attached to the document." If you select a TOC and Word does not recognise that it is a TOC field, you have not selected the TOC accurately. Display field codes for the document and chances are you will see that the TOC field buts up against another paragraph mark that you have inadvertently selected. If you accurately select ONLY the TOC field codes, Word will recognise it as a TOC. If Word does not recognise the selected field, it shows you the list of all possible field codes: the "= Formula" field is simply the top item in that list. It is far quicker to produce a simple one-page guide showing users how to use the correct styles, together with setting the expectation that you want them to adhere to this. The only way to se that expectation is to return their text to them saying it "does not comply with the company standard, please fix." When you have MVP-level skills, it's easy to be tempted to go for a "High-Tech sledgehammer" to crush a process-problem nut. I have 30 years experience of doing this for a living to teach me that solving the process problem will be far quicker, less expensive, and more robust in service :-) Hope this helps On 17/8/06 9:13 AM, in article , "Graham Wideman [Visio MVP]" wrote: Folks: 1. Permanently unsetting Heading 1/2/3 TOC ----------------------------------------- We work with some docs that are assembled by copy-and-paste from other docs. In those docs, people have used Style Heading 1, 2 and 3 for random purposes, not needed for the Table of Contents, and in the big doc we define our own styles which we *do* want in the TOC. No problem using the Edit Field TOC Options to set or unset particular styles to appear in the TOC. However, if we unset Heading 1, 2, 3 then almost always when we later revisit that same dialog, Heading 1, 2 and 3 get reinstated for TOC levels 1, 2 and 3. This seems to happen only as a result of opening the Options "Table of Contents Options" dialog, and not before. Anyone know what mechanism might be doing this? Is it perhaps copying settings from some normal template or something? 2. Edit Field doesn't see TOC Field? ------------------------------------ And on a related note, if I select a TOC field in a Word doc, usually the Edit Field dialog already knows it's a TOC field and offers me a "Table of Contents..." button leading to the "Table of Contents" dialog. At other times the Edit Field dialog seems to think this is a Formula field and offers a "Formula..." button. At that point you have to respecify that this is a TOC and not a formula. This doesn't seem right. Anyone seen this or know why this happens? Word 2003 SP2 --------------------------- Thanks, Graham -- Please reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 (0) 4 1209 1410 |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Trouble adding new styles to an existing template - similar to outline Heading 2 but centered | Microsoft Word Help | |||
Numbering of headings starting at Heading 2 | Page Layout | |||
word heading numbers master sub--Very Advanced Question (Word 2002 | Microsoft Word Help | |||
How to generate bilingual docments with captions and toc | Microsoft Word Help | |||
Automatically Removing Certain Entries | Microsoft Word Help |