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#1
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Recurring table entries
Hi all,
I create reports that have several tables in them. One of them recurs with the same data from 15 to about 50 times (depends on the numbers of speakers I am reporting on) I usually cut and paste the common data to each table. Does anyone know how I might speed this process up? Any suggestions would be appreciated. TomT |
#2
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Recurring table entries
Tom
An entire table can be bookmarked and the bookmark used as a reference. Select the entire table, assign it a bookmark name, then use that name in a reference field at other locations you need the table to appear. { REF "BookmarkName" } Tom T wrote: Hi all, I create reports that have several tables in them. One of them recurs with the same data from 15 to about 50 times (depends on the numbers of speakers I am reporting on) I usually cut and paste the common data to each table. Does anyone know how I might speed this process up? Any suggestions would be appreciated. TomT -- Greg Maxey - Word MVP My web site http://gregmaxey.mvps.org Word MVP web site http://word.mvps.org |
#3
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Recurring table entries
On Sun, 11 Jan 2009 10:13:14 -0800 (PST), Tom T wrote:
Hi all, I create reports that have several tables in them. One of them recurs with the same data from 15 to about 50 times (depends on the numbers of speakers I am reporting on) I usually cut and paste the common data to each table. Does anyone know how I might speed this process up? Any suggestions would be appreciated. TomT One way is to bookmark the first occurrence, and insert cross-references in the other places to repeat the contents of the bookmark. When you change the contents of the bookmark, select the whole document (Ctrl+A) and update the fields (F9). This has a couple of drawbacks. One is that each cell of the first table has to be bookmarked individually, and each cell of the other tables has to have a separate cross-reference to its source bookmark; otherwise the cross-references will insert nested tables within the table cells of the destination. Another is that bookmarks are easy to delete by accident while you're editing the source. Another possibility is to save the source cells as AutoText entries, and place AUTOTEXT fields in the other tables. This is a little more work to set up, but is more stable because the AutoText entries can't be changed accidentally. The main drawback is that AutoText entries must be stored in a template, not in a document. Also, you can't edit an entry; if it needs to be changed, you insert it into a document, edit there, and then "add" the entry with the same name to overwrite the previous version. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#4
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Recurring table entries
You might also be able to use the "Mail Merge" fuction to do this. To do this you would create a table with the repeating values in it as if it were a list of addresses and then just paste the merge fields into the document. When you change the original table, all of the fields in the document will change. "Tom T" wrote: Hi all, I create reports that have several tables in them. One of them recurs with the same data from 15 to about 50 times (depends on the numbers of speakers I am reporting on) I usually cut and paste the common data to each table. Does anyone know how I might speed this process up? Any suggestions would be appreciated. TomT |
#5
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Recurring table entries
On Jan 13, 12:56*pm, Ned23 wrote:
You might also be able to use the "Mail Merge" fuction to do this. * * To do this you would create a table with the repeating values in it as if it were a list of addresses and then just paste the merge fields into the document. * When you change the original table, all of the fields in the document will change. "Tom T" wrote: Hi all, I create reports that have several tables in them. One of them recurs with the same data *from 15 to about 50 times (depends on the numbers of speakers I am reporting on) I usually cut and paste the common data to each table. Does anyone know how I might speed this process up? Any suggestions would be appreciated. TomT Thank you for these great suggestions. I will try them out and report back my results. |
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