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#1
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converting footnotes to endnotes
I have a medium-sized document (about 40 pages) that has a fair number of
footnotes. I'd like to convert all those footnotes to endnotes. I've tried using the "insert" menu option and selecting "convert all footnotes to endnotes." I've also tried going to the footnotes and right-clicking to convert. The problem is that when I do either of these things, the document tries to repaginate itself, and it winds up creating thousands and thousands of pages. Really. I've had this happen using Word OS X on a Mac and Word 2003 on Win XP. The same thing happens in both cases. ...And it happens with multiple documents. On Win XP, the document gets up to about 7,000 pages long before it says that it can't go any further. If I try to hit "escape" during the pagination, it changes to "Normal" view and, of course, the end notes are not there. When I then change back to the "Print" layout, repagination starts again. Any suggestions? Thanks. |
#2
Posted to microsoft.public.word.docmanagement
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converting footnotes to endnotes
Infinite repagination is a sign of corruption. Uncorrupt the doc, then
change the footnotes over (which works fine, it doesn't do this on everyone's computer). The first way to check for a corrupt document is to copy the entire thing, *excluding* the last paragraph mark, into a new document. That last paragraph mark holds a lot of information which can get corrupted, and copying the text into a document with a fresh one keeps your formatting, but can fix some glitches. A paragraph mark is a ¶. Click on ¶ on the standard toolbar to show nonprinting characters, including paragraph marks. I think Word 2003 is a little bit better at repair than MacWord is, but here's the links for both, if the above doesn't work. http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm Mac instructions: http://word.mvps.org/MacWordNew/DocumentCorruption.htm (hit reload a few times in Safari, if that doesn't work, try Explorer) On 1/30/06 5:29 PM, "schmargle" wrote: I have a medium-sized document (about 40 pages) that has a fair number of footnotes. I'd like to convert all those footnotes to endnotes. I've tried using the "insert" menu option and selecting "convert all footnotes to endnotes." I've also tried going to the footnotes and right-clicking to convert. The problem is that when I do either of these things, the document tries to repaginate itself, and it winds up creating thousands and thousands of pages. Really. I've had this happen using Word OS X on a Mac and Word 2003 on Win XP. The same thing happens in both cases. ...And it happens with multiple documents. On Win XP, the document gets up to about 7,000 pages long before it says that it can't go any further. If I try to hit "escape" during the pagination, it changes to "Normal" view and, of course, the end notes are not there. When I then change back to the "Print" layout, repagination starts again. Any suggestions? Thanks. -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#3
Posted to microsoft.public.word.docmanagement
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converting footnotes to endnotes
Thanks for the note. No luck, though. On the Mac, I paste the text from the
original doc to another one (without that last paragraph mark), then try to convert footnotes to endnotes, and Word just hangs forever, with the little beach ball spinning. I have to force quit. Any other suggestions? It seems to work okay if I convert one footnote at a time, but this manuscript of mine has about 10 chapters, and each has about 60 footnotes. Thanks. "Daiya Mitchell" wrote: Infinite repagination is a sign of corruption. Uncorrupt the doc, then change the footnotes over (which works fine, it doesn't do this on everyone's computer). The first way to check for a corrupt document is to copy the entire thing, *excluding* the last paragraph mark, into a new document. That last paragraph mark holds a lot of information which can get corrupted, and copying the text into a document with a fresh one keeps your formatting, but can fix some glitches. A paragraph mark is a ¶. Click on ¶ on the standard toolbar to show nonprinting characters, including paragraph marks. I think Word 2003 is a little bit better at repair than MacWord is, but here's the links for both, if the above doesn't work. http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm Mac instructions: http://word.mvps.org/MacWordNew/DocumentCorruption.htm (hit reload a few times in Safari, if that doesn't work, try Explorer) On 1/30/06 5:29 PM, "schmargle" wrote: I have a medium-sized document (about 40 pages) that has a fair number of footnotes. I'd like to convert all those footnotes to endnotes. I've tried using the "insert" menu option and selecting "convert all footnotes to endnotes." I've also tried going to the footnotes and right-clicking to convert. The problem is that when I do either of these things, the document tries to repaginate itself, and it winds up creating thousands and thousands of pages. Really. I've had this happen using Word OS X on a Mac and Word 2003 on Win XP. The same thing happens in both cases. ...And it happens with multiple documents. On Win XP, the document gets up to about 7,000 pages long before it says that it can't go any further. If I try to hit "escape" during the pagination, it changes to "Normal" view and, of course, the end notes are not there. When I then change back to the "Print" layout, repagination starts again. Any suggestions? Thanks. -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#4
Posted to microsoft.public.word.docmanagement
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converting footnotes to endnotes
Did you read the rest of Daiya's post? She did offer other suggestions.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "schmargle" wrote in message ... Thanks for the note. No luck, though. On the Mac, I paste the text from the original doc to another one (without that last paragraph mark), then try to convert footnotes to endnotes, and Word just hangs forever, with the little beach ball spinning. I have to force quit. Any other suggestions? It seems to work okay if I convert one footnote at a time, but this manuscript of mine has about 10 chapters, and each has about 60 footnotes. Thanks. "Daiya Mitchell" wrote: Infinite repagination is a sign of corruption. Uncorrupt the doc, then change the footnotes over (which works fine, it doesn't do this on everyone's computer). The first way to check for a corrupt document is to copy the entire thing, *excluding* the last paragraph mark, into a new document. That last paragraph mark holds a lot of information which can get corrupted, and copying the text into a document with a fresh one keeps your formatting, but can fix some glitches. A paragraph mark is a ¶. Click on ¶ on the standard toolbar to show nonprinting characters, including paragraph marks. I think Word 2003 is a little bit better at repair than MacWord is, but here's the links for both, if the above doesn't work. http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm Mac instructions: http://word.mvps.org/MacWordNew/DocumentCorruption.htm (hit reload a few times in Safari, if that doesn't work, try Explorer) On 1/30/06 5:29 PM, "schmargle" wrote: I have a medium-sized document (about 40 pages) that has a fair number of footnotes. I'd like to convert all those footnotes to endnotes. I've tried using the "insert" menu option and selecting "convert all footnotes to endnotes." I've also tried going to the footnotes and right-clicking to convert. The problem is that when I do either of these things, the document tries to repaginate itself, and it winds up creating thousands and thousands of pages. Really. I've had this happen using Word OS X on a Mac and Word 2003 on Win XP. The same thing happens in both cases. ...And it happens with multiple documents. On Win XP, the document gets up to about 7,000 pages long before it says that it can't go any further. If I try to hit "escape" during the pagination, it changes to "Normal" view and, of course, the end notes are not there. When I then change back to the "Print" layout, repagination starts again. Any suggestions? Thanks. -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#5
Posted to microsoft.public.word.docmanagement
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converting footnotes to endnotes
See the suggested links for other ways of fixing a corrupted document, if
that first one doesn't work--I did neglect to explicitly say that, I guess. Sometimes I need to be less elliptical. By the way, a compilation of links re Word for thesis/manuscript writers, might be useful someday, though not in this case: http://daiya.mvps.org/bookword.htm On 1/30/06 8:44 PM, "schmargle" wrote: Thanks for the note. No luck, though. On the Mac, I paste the text from the original doc to another one (without that last paragraph mark), then try to convert footnotes to endnotes, and Word just hangs forever, with the little beach ball spinning. I have to force quit. Any other suggestions? It seems to work okay if I convert one footnote at a time, but this manuscript of mine has about 10 chapters, and each has about 60 footnotes. Thanks. "Daiya Mitchell" wrote: Infinite repagination is a sign of corruption. Uncorrupt the doc, then change the footnotes over (which works fine, it doesn't do this on everyone's computer). The first way to check for a corrupt document is to copy the entire thing, *excluding* the last paragraph mark, into a new document. That last paragraph mark holds a lot of information which can get corrupted, and copying the text into a document with a fresh one keeps your formatting, but can fix some glitches. A paragraph mark is a ¶. Click on ¶ on the standard toolbar to show nonprinting characters, including paragraph marks. I think Word 2003 is a little bit better at repair than MacWord is, but here's the links for both, if the above doesn't work. http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm Mac instructions: http://word.mvps.org/MacWordNew/DocumentCorruption.htm (hit reload a few times in Safari, if that doesn't work, try Explorer) On 1/30/06 5:29 PM, "schmargle" wrote: I have a medium-sized document (about 40 pages) that has a fair number of footnotes. I'd like to convert all those footnotes to endnotes. I've tried using the "insert" menu option and selecting "convert all footnotes to endnotes." I've also tried going to the footnotes and right-clicking to convert. The problem is that when I do either of these things, the document tries to repaginate itself, and it winds up creating thousands and thousands of pages. Really. I've had this happen using Word OS X on a Mac and Word 2003 on Win XP. The same thing happens in both cases. ...And it happens with multiple documents. On Win XP, the document gets up to about 7,000 pages long before it says that it can't go any further. If I try to hit "escape" during the pagination, it changes to "Normal" view and, of course, the end notes are not there. When I then change back to the "Print" layout, repagination starts again. Any suggestions? Thanks. |
#6
Posted to microsoft.public.word.docmanagement
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converting footnotes to endnotes
Yes, I did try converting it to a web page and back. Still the same. When I
convert the document back to Word, and try to convert footnotes to endnotes, it repaginates forever. Bringing it into another text editor is not really an option, since I'd lose all the formatting and notes. I'm not really sure what a "binary search" is, but it seems like the idea is just to find the corruption....which is tantamount to converting each footnote at a time--the thing I'm hoping to avoid. I can't exactly recall, but I think that I brought these documents into Word originally from AppleWorks years ago. I think it was by some long conversion process, saving it as an earlier version of Word, then saving it up to the most recent version. So I wouldn't be surprised if there is something wacky about the formatting of one or more footnotes. Having said that, though, I was also pretty careful to make sure to apply the correct style attributes to every single note, so I would think that doing so would have helped, if there had been a problem in the way Word reads some small bit of formatting info following the conversion. In any case, I appreciate the suggestions. If you have any other suggestions, I'd appreciate them too. More importantly, if anyone is aware of this just being a bug in Word, I'd be happy to know that I'm simply wasting my time trying to fix it. "Daiya Mitchell" wrote: See the suggested links for other ways of fixing a corrupted document, if that first one doesn't work--I did neglect to explicitly say that, I guess. Sometimes I need to be less elliptical. By the way, a compilation of links re Word for thesis/manuscript writers, might be useful someday, though not in this case: http://daiya.mvps.org/bookword.htm On 1/30/06 8:44 PM, "schmargle" wrote: Thanks for the note. No luck, though. On the Mac, I paste the text from the original doc to another one (without that last paragraph mark), then try to convert footnotes to endnotes, and Word just hangs forever, with the little beach ball spinning. I have to force quit. Any other suggestions? It seems to work okay if I convert one footnote at a time, but this manuscript of mine has about 10 chapters, and each has about 60 footnotes. Thanks. "Daiya Mitchell" wrote: Infinite repagination is a sign of corruption. Uncorrupt the doc, then change the footnotes over (which works fine, it doesn't do this on everyone's computer). The first way to check for a corrupt document is to copy the entire thing, *excluding* the last paragraph mark, into a new document. That last paragraph mark holds a lot of information which can get corrupted, and copying the text into a document with a fresh one keeps your formatting, but can fix some glitches. A paragraph mark is a ¶. Click on ¶ on the standard toolbar to show nonprinting characters, including paragraph marks. I think Word 2003 is a little bit better at repair than MacWord is, but here's the links for both, if the above doesn't work. http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm Mac instructions: http://word.mvps.org/MacWordNew/DocumentCorruption.htm (hit reload a few times in Safari, if that doesn't work, try Explorer) On 1/30/06 5:29 PM, "schmargle" wrote: I have a medium-sized document (about 40 pages) that has a fair number of footnotes. I'd like to convert all those footnotes to endnotes. I've tried using the "insert" menu option and selecting "convert all footnotes to endnotes." I've also tried going to the footnotes and right-clicking to convert. The problem is that when I do either of these things, the document tries to repaginate itself, and it winds up creating thousands and thousands of pages. Really. I've had this happen using Word OS X on a Mac and Word 2003 on Win XP. The same thing happens in both cases. ...And it happens with multiple documents. On Win XP, the document gets up to about 7,000 pages long before it says that it can't go any further. If I try to hit "escape" during the pagination, it changes to "Normal" view and, of course, the end notes are not there. When I then change back to the "Print" layout, repagination starts again. Any suggestions? Thanks. |
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