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#1
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Using Track Changes with Emailed Documents
Hello,
I am a fairly competent Word user, but I've always been a bit confused by Track Changes when working on a document that's edited via email. I'm hoping someone can point me to a resource that might explain so I can understand it once and for all! I seem to remember that in older versions of Word (maybe a few versions ago), there was an option to open a document received by email, make changes (using the Track Changes feature), then email it back to the sender with changes. I can no longer figure out a way to do this. It seems that if someone sends me a document to review, I need to open it, make the tracked changes, then save it to my own files before emailing it back to them. This is very annoying - I don't need multiple copies of these documents littering my files, and if I do need to refer to the changes I made, they will be captured in the email I sent back. It's just one more step for me to go back and manually delete the created file. Is there a way to do this without saving first? Or is this another example of Word trying to save me from myself and making things more complicated in the process? Thanks, Jen |
#2
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Using Track Changes with Emailed Documents
You should always save the e-mail attachment to your hard drive before
making changes to the file. Otherwise, you're working with a file downloaded to your temporary internet files folder; any changes to that file will be lost when you close it. -- Stefan Blom Microsoft Word MVP "JenC" wrote in message ... Hello, I am a fairly competent Word user, but I've always been a bit confused by Track Changes when working on a document that's edited via email. I'm hoping someone can point me to a resource that might explain so I can understand it once and for all! I seem to remember that in older versions of Word (maybe a few versions ago), there was an option to open a document received by email, make changes (using the Track Changes feature), then email it back to the sender with changes. I can no longer figure out a way to do this. It seems that if someone sends me a document to review, I need to open it, make the tracked changes, then save it to my own files before emailing it back to them. This is very annoying - I don't need multiple copies of these documents littering my files, and if I do need to refer to the changes I made, they will be captured in the email I sent back. It's just one more step for me to go back and manually delete the created file. Is there a way to do this without saving first? Or is this another example of Word trying to save me from myself and making things more complicated in the process? Thanks, Jen |
#3
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Using Track Changes with Emailed Documents
Thanks for your response, Stefan. For large documents that I'm going to spend
a lot of time with, I absolutely agree - I know documents stored in temp files are finicky, and I wouldn't want to risk losing something I'd done a lot of work on. But in a lot of cases, someone sends me a short document that needs a 5-10 minute review (like meeting minutes for a meeting I attended). I really don't want a copy of the document, since I'm going to be sent the final version anyway. So I end up having to save a copy and then immediately go back and delete it - not the most efficient process, and if I forget to delete it, I end up with multiple copies of a non-critical document. I also know that when I used to do this with earlier versions, I NEVER lost a document, even those longer ones that can be a problem. I'm sure it CAN happen, but for these short documents, I'm quite willing to take the chance. It just seems like there should be a way to do this. I know I "should" save it to my hard drive, but if I don't want to, is there a way to get around it? Jen "Stefan Blom" wrote: You should always save the e-mail attachment to your hard drive before making changes to the file. Otherwise, you're working with a file downloaded to your temporary internet files folder; any changes to that file will be lost when you close it. -- Stefan Blom Microsoft Word MVP "JenC" wrote in message ... Hello, I am a fairly competent Word user, but I've always been a bit confused by Track Changes when working on a document that's edited via email. I'm hoping someone can point me to a resource that might explain so I can understand it once and for all! I seem to remember that in older versions of Word (maybe a few versions ago), there was an option to open a document received by email, make changes (using the Track Changes feature), then email it back to the sender with changes. I can no longer figure out a way to do this. It seems that if someone sends me a document to review, I need to open it, make the tracked changes, then save it to my own files before emailing it back to them. This is very annoying - I don't need multiple copies of these documents littering my files, and if I do need to refer to the changes I made, they will be captured in the email I sent back. It's just one more step for me to go back and manually delete the created file. Is there a way to do this without saving first? Or is this another example of Word trying to save me from myself and making things more complicated in the process? Thanks, Jen |
#4
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Using Track Changes with Emailed Documents
In that case, in Word 2003, File | Send To | Mail Recipient (as Attachment)
would do what you want, as it creates an e-mail message and adds the current document as an attachment. I don't know if the corresponding command is still available in Word 2007. I certainly couldn't find it in Word Options, Customize. -- Stefan Blom Microsoft Word MVP "JenC" wrote in message ... Thanks for your response, Stefan. For large documents that I'm going to spend a lot of time with, I absolutely agree - I know documents stored in temp files are finicky, and I wouldn't want to risk losing something I'd done a lot of work on. But in a lot of cases, someone sends me a short document that needs a 5-10 minute review (like meeting minutes for a meeting I attended). I really don't want a copy of the document, since I'm going to be sent the final version anyway. So I end up having to save a copy and then immediately go back and delete it - not the most efficient process, and if I forget to delete it, I end up with multiple copies of a non-critical document. I also know that when I used to do this with earlier versions, I NEVER lost a document, even those longer ones that can be a problem. I'm sure it CAN happen, but for these short documents, I'm quite willing to take the chance. It just seems like there should be a way to do this. I know I "should" save it to my hard drive, but if I don't want to, is there a way to get around it? Jen "Stefan Blom" wrote: You should always save the e-mail attachment to your hard drive before making changes to the file. Otherwise, you're working with a file downloaded to your temporary internet files folder; any changes to that file will be lost when you close it. -- Stefan Blom Microsoft Word MVP "JenC" wrote in message ... Hello, I am a fairly competent Word user, but I've always been a bit confused by Track Changes when working on a document that's edited via email. I'm hoping someone can point me to a resource that might explain so I can understand it once and for all! I seem to remember that in older versions of Word (maybe a few versions ago), there was an option to open a document received by email, make changes (using the Track Changes feature), then email it back to the sender with changes. I can no longer figure out a way to do this. It seems that if someone sends me a document to review, I need to open it, make the tracked changes, then save it to my own files before emailing it back to them. This is very annoying - I don't need multiple copies of these documents littering my files, and if I do need to refer to the changes I made, they will be captured in the email I sent back. It's just one more step for me to go back and manually delete the created file. Is there a way to do this without saving first? Or is this another example of Word trying to save me from myself and making things more complicated in the process? Thanks, Jen |
#5
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Using Track Changes with Emailed Documents
Thanks Stefan - I couldn't remember the name of the command (Send to Mail
Recipient), but when I searched, I was able to find it. You have to add the command to the QAT. Much appreciated! "Stefan Blom" wrote: In that case, in Word 2003, File | Send To | Mail Recipient (as Attachment) would do what you want, as it creates an e-mail message and adds the current document as an attachment. I don't know if the corresponding command is still available in Word 2007. I certainly couldn't find it in Word Options, Customize. -- Stefan Blom Microsoft Word MVP "JenC" wrote in message ... Thanks for your response, Stefan. For large documents that I'm going to spend a lot of time with, I absolutely agree - I know documents stored in temp files are finicky, and I wouldn't want to risk losing something I'd done a lot of work on. But in a lot of cases, someone sends me a short document that needs a 5-10 minute review (like meeting minutes for a meeting I attended). I really don't want a copy of the document, since I'm going to be sent the final version anyway. So I end up having to save a copy and then immediately go back and delete it - not the most efficient process, and if I forget to delete it, I end up with multiple copies of a non-critical document. I also know that when I used to do this with earlier versions, I NEVER lost a document, even those longer ones that can be a problem. I'm sure it CAN happen, but for these short documents, I'm quite willing to take the chance. It just seems like there should be a way to do this. I know I "should" save it to my hard drive, but if I don't want to, is there a way to get around it? Jen "Stefan Blom" wrote: You should always save the e-mail attachment to your hard drive before making changes to the file. Otherwise, you're working with a file downloaded to your temporary internet files folder; any changes to that file will be lost when you close it. -- Stefan Blom Microsoft Word MVP "JenC" wrote in message ... Hello, I am a fairly competent Word user, but I've always been a bit confused by Track Changes when working on a document that's edited via email. I'm hoping someone can point me to a resource that might explain so I can understand it once and for all! I seem to remember that in older versions of Word (maybe a few versions ago), there was an option to open a document received by email, make changes (using the Track Changes feature), then email it back to the sender with changes. I can no longer figure out a way to do this. It seems that if someone sends me a document to review, I need to open it, make the tracked changes, then save it to my own files before emailing it back to them. This is very annoying - I don't need multiple copies of these documents littering my files, and if I do need to refer to the changes I made, they will be captured in the email I sent back. It's just one more step for me to go back and manually delete the created file. Is there a way to do this without saving first? Or is this another example of Word trying to save me from myself and making things more complicated in the process? Thanks, Jen |
#6
Posted to microsoft.public.word.docmanagement
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Using Track Changes with Emailed Documents
As far as I can see, Office button Send category E-mail is the same
command as the previous File Send To Mail Recipient (as Attachment). -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "JenC" wrote: Thanks Stefan - I couldn't remember the name of the command (Send to Mail Recipient), but when I searched, I was able to find it. You have to add the command to the QAT. Much appreciated! "Stefan Blom" wrote: In that case, in Word 2003, File | Send To | Mail Recipient (as Attachment) would do what you want, as it creates an e-mail message and adds the current document as an attachment. I don't know if the corresponding command is still available in Word 2007. I certainly couldn't find it in Word Options, Customize. -- Stefan Blom Microsoft Word MVP "JenC" wrote in message ... Thanks for your response, Stefan. For large documents that I'm going to spend a lot of time with, I absolutely agree - I know documents stored in temp files are finicky, and I wouldn't want to risk losing something I'd done a lot of work on. But in a lot of cases, someone sends me a short document that needs a 5-10 minute review (like meeting minutes for a meeting I attended). I really don't want a copy of the document, since I'm going to be sent the final version anyway. So I end up having to save a copy and then immediately go back and delete it - not the most efficient process, and if I forget to delete it, I end up with multiple copies of a non-critical document. I also know that when I used to do this with earlier versions, I NEVER lost a document, even those longer ones that can be a problem. I'm sure it CAN happen, but for these short documents, I'm quite willing to take the chance. It just seems like there should be a way to do this. I know I "should" save it to my hard drive, but if I don't want to, is there a way to get around it? Jen "Stefan Blom" wrote: You should always save the e-mail attachment to your hard drive before making changes to the file. Otherwise, you're working with a file downloaded to your temporary internet files folder; any changes to that file will be lost when you close it. -- Stefan Blom Microsoft Word MVP "JenC" wrote in message ... Hello, I am a fairly competent Word user, but I've always been a bit confused by Track Changes when working on a document that's edited via email. I'm hoping someone can point me to a resource that might explain so I can understand it once and for all! I seem to remember that in older versions of Word (maybe a few versions ago), there was an option to open a document received by email, make changes (using the Track Changes feature), then email it back to the sender with changes. I can no longer figure out a way to do this. It seems that if someone sends me a document to review, I need to open it, make the tracked changes, then save it to my own files before emailing it back to them. This is very annoying - I don't need multiple copies of these documents littering my files, and if I do need to refer to the changes I made, they will be captured in the email I sent back. It's just one more step for me to go back and manually delete the created file. Is there a way to do this without saving first? Or is this another example of Word trying to save me from myself and making things more complicated in the process? Thanks, Jen |
#7
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Using Track Changes with Emailed Documents
I can confirm that that is the case. The one that's actually a challenge to
find is the command to send the document as the body of an email (which I've never wanted to do, but we get a lot of questions about that here). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Lene Fredborg" wrote in message ... As far as I can see, Office button Send category E-mail is the same command as the previous File Send To Mail Recipient (as Attachment). -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "JenC" wrote: Thanks Stefan - I couldn't remember the name of the command (Send to Mail Recipient), but when I searched, I was able to find it. You have to add the command to the QAT. Much appreciated! "Stefan Blom" wrote: In that case, in Word 2003, File | Send To | Mail Recipient (as Attachment) would do what you want, as it creates an e-mail message and adds the current document as an attachment. I don't know if the corresponding command is still available in Word 2007. I certainly couldn't find it in Word Options, Customize. -- Stefan Blom Microsoft Word MVP "JenC" wrote in message ... Thanks for your response, Stefan. For large documents that I'm going to spend a lot of time with, I absolutely agree - I know documents stored in temp files are finicky, and I wouldn't want to risk losing something I'd done a lot of work on. But in a lot of cases, someone sends me a short document that needs a 5-10 minute review (like meeting minutes for a meeting I attended). I really don't want a copy of the document, since I'm going to be sent the final version anyway. So I end up having to save a copy and then immediately go back and delete it - not the most efficient process, and if I forget to delete it, I end up with multiple copies of a non-critical document. I also know that when I used to do this with earlier versions, I NEVER lost a document, even those longer ones that can be a problem. I'm sure it CAN happen, but for these short documents, I'm quite willing to take the chance. It just seems like there should be a way to do this. I know I "should" save it to my hard drive, but if I don't want to, is there a way to get around it? Jen "Stefan Blom" wrote: You should always save the e-mail attachment to your hard drive before making changes to the file. Otherwise, you're working with a file downloaded to your temporary internet files folder; any changes to that file will be lost when you close it. -- Stefan Blom Microsoft Word MVP "JenC" wrote in message ... Hello, I am a fairly competent Word user, but I've always been a bit confused by Track Changes when working on a document that's edited via email. I'm hoping someone can point me to a resource that might explain so I can understand it once and for all! I seem to remember that in older versions of Word (maybe a few versions ago), there was an option to open a document received by email, make changes (using the Track Changes feature), then email it back to the sender with changes. I can no longer figure out a way to do this. It seems that if someone sends me a document to review, I need to open it, make the tracked changes, then save it to my own files before emailing it back to them. This is very annoying - I don't need multiple copies of these documents littering my files, and if I do need to refer to the changes I made, they will be captured in the email I sent back. It's just one more step for me to go back and manually delete the created file. Is there a way to do this without saving first? Or is this another example of Word trying to save me from myself and making things more complicated in the process? Thanks, Jen |
#8
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Using Track Changes with Emailed Documents
Hmm, apparently that was too easy. :-) I didn't even think to look under the
Office button for this. Thank you! -- Stefan Blom Microsoft Word MVP "Lene Fredborg" wrote in message ... As far as I can see, Office button Send category E-mail is the same command as the previous File Send To Mail Recipient (as Attachment). -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "JenC" wrote: Thanks Stefan - I couldn't remember the name of the command (Send to Mail Recipient), but when I searched, I was able to find it. You have to add the command to the QAT. Much appreciated! "Stefan Blom" wrote: In that case, in Word 2003, File | Send To | Mail Recipient (as Attachment) would do what you want, as it creates an e-mail message and adds the current document as an attachment. I don't know if the corresponding command is still available in Word 2007. I certainly couldn't find it in Word Options, Customize. -- Stefan Blom Microsoft Word MVP "JenC" wrote in message ... Thanks for your response, Stefan. For large documents that I'm going to spend a lot of time with, I absolutely agree - I know documents stored in temp files are finicky, and I wouldn't want to risk losing something I'd done a lot of work on. But in a lot of cases, someone sends me a short document that needs a 5-10 minute review (like meeting minutes for a meeting I attended). I really don't want a copy of the document, since I'm going to be sent the final version anyway. So I end up having to save a copy and then immediately go back and delete it - not the most efficient process, and if I forget to delete it, I end up with multiple copies of a non-critical document. I also know that when I used to do this with earlier versions, I NEVER lost a document, even those longer ones that can be a problem. I'm sure it CAN happen, but for these short documents, I'm quite willing to take the chance. It just seems like there should be a way to do this. I know I "should" save it to my hard drive, but if I don't want to, is there a way to get around it? Jen "Stefan Blom" wrote: You should always save the e-mail attachment to your hard drive before making changes to the file. Otherwise, you're working with a file downloaded to your temporary internet files folder; any changes to that file will be lost when you close it. -- Stefan Blom Microsoft Word MVP "JenC" wrote in message ... Hello, I am a fairly competent Word user, but I've always been a bit confused by Track Changes when working on a document that's edited via email. I'm hoping someone can point me to a resource that might explain so I can understand it once and for all! I seem to remember that in older versions of Word (maybe a few versions ago), there was an option to open a document received by email, make changes (using the Track Changes feature), then email it back to the sender with changes. I can no longer figure out a way to do this. It seems that if someone sends me a document to review, I need to open it, make the tracked changes, then save it to my own files before emailing it back to them. This is very annoying - I don't need multiple copies of these documents littering my files, and if I do need to refer to the changes I made, they will be captured in the email I sent back. It's just one more step for me to go back and manually delete the created file. Is there a way to do this without saving first? Or is this another example of Word trying to save me from myself and making things more complicated in the process? Thanks, Jen |
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