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#1
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If functions in table cells
I have read some of the post on calcualations in word tables and have dome
many over the years, but not as complicated as I have seen in the download files. I have a word table that recieves its data as a bookmark from a form in another section. If the bookmark returns 1 - Unsatisfactory, I want the next column in the corresponding row to show 1 so that I can then total that column and divide by the number of entries. I assumed...{if(B2="1 - Unsatisfactory",1,"")}. I always get a syntax error. Inf act, I need to nest five ifs. if(B2="1 - Unsatisfactory",1,if(B2="2 - Nees Improvement",2,if(b2=3 - Meets Expcetations",3," ")}. etc... Any help will be appreciated. |
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#2
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If functions in table cells
If you select the text in B2 and assign a Bookmark B2 to ti, then you can
use: { IF { REF B2 } = "1 - Unsatisfactory" 1 } -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Kay" wrote in message ... I have read some of the post on calcualations in word tables and have dome many over the years, but not as complicated as I have seen in the download files. I have a word table that recieves its data as a bookmark from a form in another section. If the bookmark returns 1 - Unsatisfactory, I want the next column in the corresponding row to show 1 so that I can then total that column and divide by the number of entries. I assumed...{if(B2="1 - Unsatisfactory",1,"")}. I always get a syntax error. Inf act, I need to nest five ifs. if(B2="1 - Unsatisfactory",1,if(B2="2 - Nees Improvement",2,if(b2=3 - Meets Expcetations",3," ")}. etc... Any help will be appreciated. |
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#3
Posted to microsoft.public.word.tables
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If functions in table cells
Hi Kay,
This can be ridiculously easy - if you get rid of that hyphen (perhaps replace it with a colon). Then all you need is {=B1} Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Kay" wrote in message ... I have read some of the post on calcualations in word tables and have dome many over the years, but not as complicated as I have seen in the download files. I have a word table that recieves its data as a bookmark from a form in another section. If the bookmark returns 1 - Unsatisfactory, I want the next column in the corresponding row to show 1 so that I can then total that column and divide by the number of entries. I assumed...{if(B2="1 - Unsatisfactory",1,"")}. I always get a syntax error. Inf act, I need to nest five ifs. if(B2="1 - Unsatisfactory",1,if(B2="2 - Nees Improvement",2,if(b2=3 - Meets Expcetations",3," ")}. etc... Any help will be appreciated. |
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#4
Posted to microsoft.public.word.tables
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If functions in table cells
Doug,
The content of the cell I need to reference in the formula is a reference from a bookmark. That would be like a double reference, unless you mean to reference the cell and not the contents. If so, can I nest five times and what would the syntax look like. Do you have to provide all three arguments for the "if"? Thanks for your help! "Kay" wrote: I have read some of the post on calcualations in word tables and have dome many over the years, but not as complicated as I have seen in the download files. I have a word table that recieves its data as a bookmark from a form in another section. If the bookmark returns 1 - Unsatisfactory, I want the next column in the corresponding row to show 1 so that I can then total that column and divide by the number of entries. I assumed...{if(B2="1 - Unsatisfactory",1,"")}. I always get a syntax error. Inf act, I need to nest five ifs. if(B2="1 - Unsatisfactory",1,if(B2="2 - Nees Improvement",2,if(b2=3 - Meets Expcetations",3," ")}. etc... Any help will be appreciated. |
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#5
Posted to microsoft.public.word.tables
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If functions in table cells
Are you suggesting that the "-" keeps the function from working. I tried
replacing it, but remember, I still need to nest five ifs..and maybe it is just my syntax {if(B2= "1. Unsatisfactory" ,1,if(b2= "2. Needs Improvement",2,"") Thanks for your help! "macropod" wrote: Hi Kay, This can be ridiculously easy - if you get rid of that hyphen (perhaps replace it with a colon). Then all you need is {=B1} Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Kay" wrote in message ... I have read some of the post on calcualations in word tables and have dome many over the years, but not as complicated as I have seen in the download files. I have a word table that recieves its data as a bookmark from a form in another section. If the bookmark returns 1 - Unsatisfactory, I want the next column in the corresponding row to show 1 so that I can then total that column and divide by the number of entries. I assumed...{if(B2="1 - Unsatisfactory",1,"")}. I always get a syntax error. Inf act, I need to nest five ifs. if(B2="1 - Unsatisfactory",1,if(B2="2 - Nees Improvement",2,if(b2=3 - Meets Expcetations",3," ")}. etc... Any help will be appreciated. |
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#6
Posted to microsoft.public.word.tables
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If functions in table cells
Hi Kay,
Simply removing the hyphen will allow the formula field to extract just the number, which is what I understand you're trying to use the IF test for. What happens when a formula field encounters text in a cell is that it ignores the text and tries to perform a calculation using any numbers and mathematical operators it finds there. In this case, the hyphen is acting like a minus sign, but there's only one number on the cell, so the formula field thinks you've got an invalid formula and returns a 0. If you had a second number in the cell, and kept the hyphen, the formula field would subtract the second number from the first. If you've got two numbers an no mathematical operator (ie + - / *) Word adds them together. Try pointing a formula field to a cell containing a date in dd/mm/yy format and you get the day divided by the month divided by the year. Bizarre! Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Kay" wrote in message ... Are you suggesting that the "-" keeps the function from working. I tried replacing it, but remember, I still need to nest five ifs..and maybe it is just my syntax {if(B2= "1. Unsatisfactory" ,1,if(b2= "2. Needs Improvement",2,"") Thanks for your help! "macropod" wrote: Hi Kay, This can be ridiculously easy - if you get rid of that hyphen (perhaps replace it with a colon). Then all you need is {=B1} Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Kay" wrote in message ... I have read some of the post on calcualations in word tables and have dome many over the years, but not as complicated as I have seen in the download files. I have a word table that recieves its data as a bookmark from a form in another section. If the bookmark returns 1 - Unsatisfactory, I want the next column in the corresponding row to show 1 so that I can then total that column and divide by the number of entries. I assumed...{if(B2="1 - Unsatisfactory",1,"")}. I always get a syntax error. Inf act, I need to nest five ifs. if(B2="1 - Unsatisfactory",1,if(B2="2 - Nees Improvement",2,if(b2=3 - Meets Expcetations",3," ")}. etc... Any help will be appreciated. |
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#7
Posted to microsoft.public.word.tables
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If functions in table cells
You are so clever....thanks so much. It works perfectly!!!!!!
"macropod" wrote: Hi Kay, Simply removing the hyphen will allow the formula field to extract just the number, which is what I understand you're trying to use the IF test for. What happens when a formula field encounters text in a cell is that it ignores the text and tries to perform a calculation using any numbers and mathematical operators it finds there. In this case, the hyphen is acting like a minus sign, but there's only one number on the cell, so the formula field thinks you've got an invalid formula and returns a 0. If you had a second number in the cell, and kept the hyphen, the formula field would subtract the second number from the first. If you've got two numbers an no mathematical operator (ie + - / *) Word adds them together. Try pointing a formula field to a cell containing a date in dd/mm/yy format and you get the day divided by the month divided by the year. Bizarre! Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Kay" wrote in message ... Are you suggesting that the "-" keeps the function from working. I tried replacing it, but remember, I still need to nest five ifs..and maybe it is just my syntax {if(B2= "1. Unsatisfactory" ,1,if(b2= "2. Needs Improvement",2,"") Thanks for your help! "macropod" wrote: Hi Kay, This can be ridiculously easy - if you get rid of that hyphen (perhaps replace it with a colon). Then all you need is {=B1} Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Kay" wrote in message ... I have read some of the post on calcualations in word tables and have dome many over the years, but not as complicated as I have seen in the download files. I have a word table that recieves its data as a bookmark from a form in another section. If the bookmark returns 1 - Unsatisfactory, I want the next column in the corresponding row to show 1 so that I can then total that column and divide by the number of entries. I assumed...{if(B2="1 - Unsatisfactory",1,"")}. I always get a syntax error. Inf act, I need to nest five ifs. if(B2="1 - Unsatisfactory",1,if(B2="2 - Nees Improvement",2,if(b2=3 - Meets Expcetations",3," ")}. etc... Any help will be appreciated. |
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