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#1
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Searchable Document Database
We have ~150 policies written in Word sitting on a share. It is difficult
for users to find the policy/information they want. We are trying to find a way to make a searchable front-end for these documents. We know that we could create a Lotus Notes database and insert the documents into it but I'd rather find a Microsoft solution. About 10 years ago I tried compiling Word documents into a Help File - it worked for the pilot but failed miserably when we tried to scale it up. Is this a possibility now that the help file format has changed? We have MS SQL 2000 and Visual Studio 2005 expertise - if that helps. -- J. J. Campbell MH/MR/SA City of Alexandria, VA |
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#2
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Searchable Document Database
I thin all you can create an addin which allows the user to select a policy
via a user form. All these ploci documents or their path can be stored on the SQL server and the policy document can be returned to the user. You can do this using Studio 2005 or even in word 2003. alternatively, if you would like not to do any programming, create various folders for different policy types, let all the policies be in template format and you can set the temlplate location in word. so whenever users click on New file based on template, they can directly go to a particulr category and select the policy. Regards, Pranav Vaidya "J. J. Campbell" wrote: We have ~150 policies written in Word sitting on a share. It is difficult for users to find the policy/information they want. We are trying to find a way to make a searchable front-end for these documents. We know that we could create a Lotus Notes database and insert the documents into it but I'd rather find a Microsoft solution. About 10 years ago I tried compiling Word documents into a Help File - it worked for the pilot but failed miserably when we tried to scale it up. Is this a possibility now that the help file format has changed? We have MS SQL 2000 and Visual Studio 2005 expertise - if that helps. -- J. J. Campbell MH/MR/SA City of Alexandria, VA |
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#3
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Searchable Document Database
We need the documents to be searcable. For example, we might want to search
for "Substance Abuse" The system should then list all the policies that contain the search term in a live list ranked by frequency of the serarch term. Users should then be able to click on a member of the live list to open the document and the search term should be highlighted throught the document. -- J. J. Campbell MH/MR/SA City of Alexandria, VA |
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#4
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Searchable Document Database
This is the PRIMARY reason I prefer electronic documents in a .pdf file.
-- JoAnn Paules MVP Microsoft [Publisher] ~~~~~ How to ask a question http://support.microsoft.com/KB/555375 "J. J. Campbell" wrote in message ... We have ~150 policies written in Word sitting on a share. It is difficult for users to find the policy/information they want. We are trying to find a way to make a searchable front-end for these documents. We know that we could create a Lotus Notes database and insert the documents into it but I'd rather find a Microsoft solution. About 10 years ago I tried compiling Word documents into a Help File - it worked for the pilot but failed miserably when we tried to scale it up. Is this a possibility now that the help file format has changed? We have MS SQL 2000 and Visual Studio 2005 expertise - if that helps. -- J. J. Campbell MH/MR/SA City of Alexandria, VA |
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#5
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Searchable Document Database
I didn't know about being able to search the contents of a directory. Thank
you, I will find that handy. Sadly, it is far far beyond my users skill set. -- J. J. Campbell MH/MR/SA City of Alexandria, VA "CyberTaz" wrote: In the Open dialog click Tools on the [limited] toolbar & select Search. Use the Advanced tab's features to specify the folder & use the content features for search criteria? |
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#6
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Searchable Document Database
Where would I go to learn more about this? Would we create & maintain our
docuements in Word and clone them as PDFs? What do you then do to get the search functionality? Would we need to buy a few copies of the full Adobe Acrobat or is something else needed? -- J. J. Campbell MH/MR/SA City of Alexandria, VA "JoAnn Paules" wrote: This is the PRIMARY reason I prefer electronic documents in a .pdf file. -- JoAnn Paules MVP Microsoft [Publisher] ~~~~~ How to ask a question http://support.microsoft.com/KB/555375 "J. J. Campbell" wrote in message ... We have ~150 policies written in Word sitting on a share. It is difficult for users to find the policy/information they want. We are trying to find a way to make a searchable front-end for these documents. We know that we could create a Lotus Notes database and insert the documents into it but I'd rather find a Microsoft solution. About 10 years ago I tried compiling Word documents into a Help File - it worked for the pilot but failed miserably when we tried to scale it up. Is this a possibility now that the help file format has changed? We have MS SQL 2000 and Visual Studio 2005 expertise - if that helps. -- J. J. Campbell MH/MR/SA City of Alexandria, VA |
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#7
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Searchable Document Database
Yes, you create them in Word and then "print" them to a single .pdf file.
The new version of Acrobat has made combining multiple files quite easy. The search function is built into the Adobe Reader. You only need as many copies of Acrobat to cover the number of employees who would be doing the "printing". Everyone else uses the free Reader. -- JoAnn Paules MVP Microsoft [Publisher] ~~~~~ How to ask a question http://support.microsoft.com/KB/555375 "J. J. Campbell" wrote in message ... Where would I go to learn more about this? Would we create & maintain our docuements in Word and clone them as PDFs? What do you then do to get the search functionality? Would we need to buy a few copies of the full Adobe Acrobat or is something else needed? -- J. J. Campbell MH/MR/SA City of Alexandria, VA "JoAnn Paules" wrote: This is the PRIMARY reason I prefer electronic documents in a .pdf file. -- JoAnn Paules MVP Microsoft [Publisher] ~~~~~ How to ask a question http://support.microsoft.com/KB/555375 "J. J. Campbell" wrote in message ... We have ~150 policies written in Word sitting on a share. It is difficult for users to find the policy/information they want. We are trying to find a way to make a searchable front-end for these documents. We know that we could create a Lotus Notes database and insert the documents into it but I'd rather find a Microsoft solution. About 10 years ago I tried compiling Word documents into a Help File - it worked for the pilot but failed miserably when we tried to scale it up. Is this a possibility now that the help file format has changed? We have MS SQL 2000 and Visual Studio 2005 expertise - if that helps. -- J. J. Campbell MH/MR/SA City of Alexandria, VA |
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#8
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Searchable Document Database
Thank you! We own a couple of copies of the full Adobe but they are very
old. I'll buy a couple of new ones to experiment with. -- J. J. Campbell MH/MR/SA City of Alexandria, VA "JoAnn Paules" wrote: Yes, you create them in Word and then "print" them to a single .pdf file. The new version of Acrobat has made combining multiple files quite easy. The search function is built into the Adobe Reader. You only need as many copies of Acrobat to cover the number of employees who would be doing the "printing". Everyone else uses the free Reader. -- JoAnn Paules MVP Microsoft [Publisher] ~~~~~ How to ask a question http://support.microsoft.com/KB/555375 "J. J. Campbell" wrote in message ... Where would I go to learn more about this? Would we create & maintain our docuements in Word and clone them as PDFs? What do you then do to get the search functionality? Would we need to buy a few copies of the full Adobe Acrobat or is something else needed? -- J. J. Campbell MH/MR/SA City of Alexandria, VA "JoAnn Paules" wrote: This is the PRIMARY reason I prefer electronic documents in a .pdf file. -- JoAnn Paules MVP Microsoft [Publisher] ~~~~~ How to ask a question http://support.microsoft.com/KB/555375 "J. J. Campbell" wrote in message ... We have ~150 policies written in Word sitting on a share. It is difficult for users to find the policy/information they want. We are trying to find a way to make a searchable front-end for these documents. We know that we could create a Lotus Notes database and insert the documents into it but I'd rather find a Microsoft solution. About 10 years ago I tried compiling Word documents into a Help File - it worked for the pilot but failed miserably when we tried to scale it up. Is this a possibility now that the help file format has changed? We have MS SQL 2000 and Visual Studio 2005 expertise - if that helps. -- J. J. Campbell MH/MR/SA City of Alexandria, VA |
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#9
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Searchable Document Database
Should we assume that for some reason you have ruled out the obvious:
In the Open dialog click Tools on the [limited] toolbar & select Search. Use the Advanced tab's features to specify the folder & use the content features for search criteria? This is assuming Word 2003/Win XP, but similar functionality should be available regardless of versions. -- Regards |:) Bob Jones [MVP] Office:Mac "J. J. Campbell" wrote in message ... We have ~150 policies written in Word sitting on a share. It is difficult for users to find the policy/information they want. We are trying to find a way to make a searchable front-end for these documents. We know that we could create a Lotus Notes database and insert the documents into it but I'd rather find a Microsoft solution. About 10 years ago I tried compiling Word documents into a Help File - it worked for the pilot but failed miserably when we tried to scale it up. Is this a possibility now that the help file format has changed? We have MS SQL 2000 and Visual Studio 2005 expertise - if that helps. -- J. J. Campbell MH/MR/SA City of Alexandria, VA |
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#10
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Searchable Document Database
Try it with the older version. Nothing ventured, nothing gained.
-- JoAnn Paules MVP Microsoft [Publisher] ~~~~~ How to ask a question http://support.microsoft.com/KB/555375 "J. J. Campbell" wrote in message news  Thank you! We own a couple of copies of the full Adobe but they are very old. I'll buy a couple of new ones to experiment with. -- J. J. Campbell MH/MR/SA City of Alexandria, VA "JoAnn Paules" wrote: Yes, you create them in Word and then "print" them to a single .pdf file. The new version of Acrobat has made combining multiple files quite easy. The search function is built into the Adobe Reader. You only need as many copies of Acrobat to cover the number of employees who would be doing the "printing". Everyone else uses the free Reader. -- JoAnn Paules MVP Microsoft [Publisher] ~~~~~ How to ask a question http://support.microsoft.com/KB/555375 "J. J. Campbell" wrote in message ... Where would I go to learn more about this? Would we create & maintain our docuements in Word and clone them as PDFs? What do you then do to get the search functionality? Would we need to buy a few copies of the full Adobe Acrobat or is something else needed? -- J. J. Campbell MH/MR/SA City of Alexandria, VA "JoAnn Paules" wrote: This is the PRIMARY reason I prefer electronic documents in a .pdf file. -- JoAnn Paules MVP Microsoft [Publisher] ~~~~~ How to ask a question http://support.microsoft.com/KB/555375 "J. J. Campbell" wrote in message ... We have ~150 policies written in Word sitting on a share. It is difficult for users to find the policy/information they want. We are trying to find a way to make a searchable front-end for these documents. We know that we could create a Lotus Notes database and insert the documents into it but I'd rather find a Microsoft solution. About 10 years ago I tried compiling Word documents into a Help File - it worked for the pilot but failed miserably when we tried to scale it up. Is this a possibility now that the help file format has changed? We have MS SQL 2000 and Visual Studio 2005 expertise - if that helps. -- J. J. Campbell MH/MR/SA City of Alexandria, VA |
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#11
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Searchable Document Database
The result can possibly be had using the Basic page rather than the
Advanced. Also, Windows provides a separate search feature which may be somewhat easier to use: Start Button Search For Files or Folders... . This is more in line with fundamental use of the Windows OS & basic directory navigation model. Either way, it sounds like some degree of training is going to be required. FWIW, I'd find it more advantageous to have my users more thoroughly versed in the use of the existing features of the software & operating system that apply to a fairly universal range of needs rather than focusing on a [redundant] customization that is available only in one program & for one purpose... but that's just me :-) At any rate, glad the new-found feature will provide some degree of use! -- Regards |:) Bob Jones [MVP] Office:Mac "J. J. Campbell" wrote in message ... I didn't know about being able to search the contents of a directory. Thank you, I will find that handy. Sadly, it is far far beyond my users skill set. -- J. J. Campbell MH/MR/SA City of Alexandria, VA "CyberTaz" wrote: In the Open dialog click Tools on the [limited] toolbar & select Search. Use the Advanced tab's features to specify the folder & use the content features for search criteria? |
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#12
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Searchable Document Database
This is exactly what I used to do in Word 2003. However, now that I have
Word 2007, that feature is no longer available. Is this feature available in 2007? Any help would be greatly appreciated. Kristina "CyberTaz" wrote: Should we assume that for some reason you have ruled out the obvious: In the Open dialog click Tools on the [limited] toolbar & select Search. Use the Advanced tab's features to specify the folder & use the content features for search criteria? This is assuming Word 2003/Win XP, but similar functionality should be available regardless of versions. -- Regards |:) Bob Jones [MVP] Office:Mac "J. J. Campbell" wrote in message ... We have ~150 policies written in Word sitting on a share. It is difficult for users to find the policy/information they want. We are trying to find a way to make a searchable front-end for these documents. We know that we could create a Lotus Notes database and insert the documents into it but I'd rather find a Microsoft solution. About 10 years ago I tried compiling Word documents into a Help File - it worked for the pilot but failed miserably when we tried to scale it up. Is this a possibility now that the help file format has changed? We have MS SQL 2000 and Visual Studio 2005 expertise - if that helps. -- J. J. Campbell MH/MR/SA City of Alexandria, VA |
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#13
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Searchable Document Database
Search has been moved to Windows (where it is more efficient, anyway).
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Kristina" wrote in message ... This is exactly what I used to do in Word 2003. However, now that I have Word 2007, that feature is no longer available. Is this feature available in 2007? Any help would be greatly appreciated. Kristina "CyberTaz" wrote: Should we assume that for some reason you have ruled out the obvious: In the Open dialog click Tools on the [limited] toolbar & select Search. Use the Advanced tab's features to specify the folder & use the content features for search criteria? This is assuming Word 2003/Win XP, but similar functionality should be available regardless of versions. -- Regards |:) Bob Jones [MVP] Office:Mac "J. J. Campbell" wrote in message ... We have ~150 policies written in Word sitting on a share. It is difficult for users to find the policy/information they want. We are trying to find a way to make a searchable front-end for these documents. We know that we could create a Lotus Notes database and insert the documents into it but I'd rather find a Microsoft solution. About 10 years ago I tried compiling Word documents into a Help File - it worked for the pilot but failed miserably when we tried to scale it up. Is this a possibility now that the help file format has changed? We have MS SQL 2000 and Visual Studio 2005 expertise - if that helps. -- J. J. Campbell MH/MR/SA City of Alexandria, VA |
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