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#1
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Add Table Captions to Document Before Adding Tables?
When writing a document we almost always insert tables and figures as the
very last step. The way we do this now we put in the Table Title as the placeholder, then when we go and insert the table we erase the placeholder title and use the insert caption tool to create a caption, rewrite the table title, and then go and find all the places in the document to create cross references (which are somewhat pointless at this point, as the document should be locked by the time a table is inserted, so there won't be worries about renumbering tables). Is there some way to create the caption and cross reference before the tables are inserted, and then "link" the table to the caption when it is inserted? |
#2
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Add Table Captions to Document Before Adding Tables?
Simply add the table captions via Insert | Reference | Caption (Word 2003)
or References tab | Insert Caption (Word 2007). You can create cross-references to the captions as desired. -- Stefan Blom Microsoft Word MVP "dylane" wrote in message ... When writing a document we almost always insert tables and figures as the very last step. The way we do this now we put in the Table Title as the placeholder, then when we go and insert the table we erase the placeholder title and use the insert caption tool to create a caption, rewrite the table title, and then go and find all the places in the document to create cross references (which are somewhat pointless at this point, as the document should be locked by the time a table is inserted, so there won't be worries about renumbering tables). Is there some way to create the caption and cross reference before the tables are inserted, and then "link" the table to the caption when it is inserted? |
#3
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Add Table Captions to Document Before Adding Tables?
But be very careful, when inserting the table or figure, not to get it
inside the caption bookmark. To prevent this, DO NOT press Enter at the beginning of the caption to make a paragraph for the table or figure. Instead, press Enter at the end of the preceding paragraph. Better still, leave an empty paragraph for later insertion of the figure/table. (And note, of course, that the table doesn't actually need a paragraph, but you will need to insert one anyway to keep the table from getting inside the caption bookmark; you can delete it after inserting the table.) -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Stefan Blom" wrote in message ... Simply add the table captions via Insert | Reference | Caption (Word 2003) or References tab | Insert Caption (Word 2007). You can create cross-references to the captions as desired. -- Stefan Blom Microsoft Word MVP "dylane" wrote in message ... When writing a document we almost always insert tables and figures as the very last step. The way we do this now we put in the Table Title as the placeholder, then when we go and insert the table we erase the placeholder title and use the insert caption tool to create a caption, rewrite the table title, and then go and find all the places in the document to create cross references (which are somewhat pointless at this point, as the document should be locked by the time a table is inserted, so there won't be worries about renumbering tables). Is there some way to create the caption and cross reference before the tables are inserted, and then "link" the table to the caption when it is inserted? |
#4
Posted to microsoft.public.word.docmanagement
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Add Table Captions to Document Before Adding Tables?
Good point.
-- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote in message ... But be very careful, when inserting the table or figure, not to get it inside the caption bookmark. To prevent this, DO NOT press Enter at the beginning of the caption to make a paragraph for the table or figure. Instead, press Enter at the end of the preceding paragraph. Better still, leave an empty paragraph for later insertion of the figure/table. (And note, of course, that the table doesn't actually need a paragraph, but you will need to insert one anyway to keep the table from getting inside the caption bookmark; you can delete it after inserting the table.) -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Stefan Blom" wrote in message ... Simply add the table captions via Insert | Reference | Caption (Word 2003) or References tab | Insert Caption (Word 2007). You can create cross-references to the captions as desired. -- Stefan Blom Microsoft Word MVP "dylane" wrote in message ... When writing a document we almost always insert tables and figures as the very last step. The way we do this now we put in the Table Title as the placeholder, then when we go and insert the table we erase the placeholder title and use the insert caption tool to create a caption, rewrite the table title, and then go and find all the places in the document to create cross references (which are somewhat pointless at this point, as the document should be locked by the time a table is inserted, so there won't be worries about renumbering tables). Is there some way to create the caption and cross reference before the tables are inserted, and then "link" the table to the caption when it is inserted? |
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