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#1
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Final Showing Markup view
Hi all
I have been sent a document by a colleague and they have had the 'tracked changes' feature applied to it at some stage in the past which obviously shows all the changes that have been made to this document. However, I am now trying to Forward this to other colleagues via e-mail and even though I change the view to 'FInal' and ensure the TRK feature is not active, when they get the document at their end, it automatically opens it in 'FInal Showing Markup' view, so they can see the changes too. How can I get Word to permanently open this document in the 'Final' view so other people cannot see what changes have been made? It's driving me mad.....!! THank you for any help. Merry Christmas. Louise |
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#2
Posted to microsoft.public.word.docmanagement
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Final Showing Markup view
Louise,
We have that problem here in the office. People send docs back and forth internally during the review process and I just change the selection to Show Final...but things change when you want to send the doc to the client for review or something. I do the following: If you never want to see the changes again, you can select "Accept all Changes in Document" from the Reviewing toolbar. There's a checkmark icon on the Reviewing toolbar and there should be a down arrow indicating a pulldown menu. Click on the pulldown arrow and select Accept All Changes in Document and that will eliminate all the comment tracking in the document. I hope this helps! Laura Charles Johnson Primescape Solutions, Inc. "Louise" wrote in message ... Hi all I have been sent a document by a colleague and they have had the 'tracked changes' feature applied to it at some stage in the past which obviously shows all the changes that have been made to this document. However, I am now trying to Forward this to other colleagues via e-mail and even though I change the view to 'FInal' and ensure the TRK feature is not active, when they get the document at their end, it automatically opens it in 'FInal Showing Markup' view, so they can see the changes too. How can I get Word to permanently open this document in the 'Final' view so other people cannot see what changes have been made? It's driving me mad.....!! THank you for any help. Merry Christmas. Louise |
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#3
Posted to microsoft.public.word.docmanagement
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Final Showing Markup view
Hi ?B?TG91aXNl?=,
I have been sent a document by a colleague and they have had the 'tracked changes' feature applied to it at some stage in the past which obviously shows all the changes that have been made to this document. However, I am now trying to Forward this to other colleagues via e-mail and even though I change the view to 'FInal' and ensure the TRK feature is not active, when they get the document at their end, it automatically opens it in 'FInal Showing Markup' view, so they can see the changes too. How can I get Word to permanently open this document in the 'Final' view so other people cannot see what changes have been made? It's driving me mad.....!! This is a system-specific setting, not something you can control in individual documents. The setting on the recipients' machines controls what they see. You MUST accept/reject all the changes in the document (or a copy of it) before sending it on in order to ensure the recipient will not see them. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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#4
Posted to microsoft.public.word.docmanagement
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Final Showing Markup view
Changing to Final view and turning off Track Changes does not remove the
markup; it is still there for anyone to see. To completely remove it, you must choose "Accept All Changes in Document" from the Accept Change menu and "Delete All Comments in Document" from the Reject Change/Delete Comment menu. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Louise" wrote in message ... Hi all I have been sent a document by a colleague and they have had the 'tracked changes' feature applied to it at some stage in the past which obviously shows all the changes that have been made to this document. However, I am now trying to Forward this to other colleagues via e-mail and even though I change the view to 'FInal' and ensure the TRK feature is not active, when they get the document at their end, it automatically opens it in 'FInal Showing Markup' view, so they can see the changes too. How can I get Word to permanently open this document in the 'Final' view so other people cannot see what changes have been made? It's driving me mad.....!! THank you for any help. Merry Christmas. Louise |
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#5
Posted to microsoft.public.word.docmanagement
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Final Showing Markup view
Done. worked a treat, thank you very much.
Louise "Laura J." wrote: Louise, We have that problem here in the office. People send docs back and forth internally during the review process and I just change the selection to Show Final...but things change when you want to send the doc to the client for review or something. I do the following: If you never want to see the changes again, you can select "Accept all Changes in Document" from the Reviewing toolbar. There's a checkmark icon on the Reviewing toolbar and there should be a down arrow indicating a pulldown menu. Click on the pulldown arrow and select Accept All Changes in Document and that will eliminate all the comment tracking in the document. I hope this helps! Laura Charles Johnson Primescape Solutions, Inc. "Louise" wrote in message ... Hi all I have been sent a document by a colleague and they have had the 'tracked changes' feature applied to it at some stage in the past which obviously shows all the changes that have been made to this document. However, I am now trying to Forward this to other colleagues via e-mail and even though I change the view to 'FInal' and ensure the TRK feature is not active, when they get the document at their end, it automatically opens it in 'FInal Showing Markup' view, so they can see the changes too. How can I get Word to permanently open this document in the 'Final' view so other people cannot see what changes have been made? It's driving me mad.....!! THank you for any help. Merry Christmas. Louise |
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