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#1
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Track Changes: how to show only relevant final changes?
I'm a translator using Track Changes for correction of clients' texts
already written in the target language, in this case English. To give to the client and for my own records, I want 1) a copy of the final corrected document and 2) a copy of the original showing all my insertions and deletions. In general, no problem. But... using Track Changes, if I delete a "the" then change my mind and type it in again, the marked version shows both the inserted "the" and the deleted "the". Can I do anything to prevent this happening? I mean to say that both for the client and for my own records, what's of interest are my FINAL changes with respect to the client's original. [Yes, I know I can manually resolve this using Accept Insertion and Accept Deletion of the word in question, but this is tedious. Also, I know this problem doesn't always arise (for example, it doesn't arise if I undo a change, rather than retyping)... but in a complex editing process I will often retype rather than use undo.] Thanks in anticipation of your help. - Ben |
#2
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Track Changes: how to show only relevant final changes?
Hi Ben,
Which version of Word is this? FWIW, I generally don't see this, as long as Word is recognizing me as the same author... But you could change your initials and user name in Tools/Options/User Info for a "final" session. Then you can choose to display changes only for that author? I'm a translator using Track Changes for correction of clients' texts already written in the target language, in this case English. To give to the client and for my own records, I want 1) a copy of the final corrected document and 2) a copy of the original showing all my insertions and deletions. In general, no problem. But... using Track Changes, if I delete a "the" then change my mind and type it in again, the marked version shows both the inserted "the" and the deleted "the". Can I do anything to prevent this happening? I mean to say that both for the client and for my own records, what's of interest are my FINAL changes with respect to the client's original. [Yes, I know I can manually resolve this using Accept Insertion and Accept Deletion of the word in question, but this is tedious. Also, I know this problem doesn't always arise (for example, it doesn't arise if I undo a change, rather than retyping)... but in a complex editing process I will often retype rather than use undo.] Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#3
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Track Changes: how to show only relevant final changes?
Hi Cindy, thanks for reply and sorry not to have replied sooner. I'm
using Word 2003. I'll try what you suggest. Another possibility I suppose is not to use Track Changes, but simply Compare Documents when I'm finished. Still, for various reasons neither seems to be very well adapted for my use: for an easy-to-read record of changes made to a document, nothing beats pencil and paper (showing insertions and deletions, of words or letters or indeed punctuation, and moved text, and format changes) ... it'd be nice if there was an easier way to do this within a Word document... I guess what I'd really need is alternating lines (old text showing deletions; new/replacement text showing where inserted) and a sort of boxes-and-arrows graphical representation facilitating indication of moved text. I once saw a Word (?) document with "post-it notes" in the text, which I guess is a move in this direction: perhaps this was in a more recent version of Word than mine? Thanks again - Ben |
#4
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Track Changes: how to show only relevant final changes?
Hi Ben,
Well, Word 2003 is the most recent, publicly available version. Can't say I've ever seen anything other than what you get in Word 2000-and-earlier / Word 2002/2003. Certainly nothing resembling "post-it notes IN the text". Basically, what Word offers: - the old Word 2000 interface, where everything is in the text (strikethrough, underlines, colors...) - the pure Word 2003 interface: all the changes (deletions OR insertions) are in "balloons" (is this what you mean by "post-its"?) in an expanded margin, with lines to the edited text. - a task pane, displayed across the bottom of the document, that lists the changes. Click on an entry, and the text should jump to it. I'm using Word 2003. I'll try what you suggest. Another possibility I suppose is not to use Track Changes, but simply Compare Documents when I'm finished. Still, for various reasons neither seems to be very well adapted for my use: for an easy-to-read record of changes made to a document, nothing beats pencil and paper (showing insertions and deletions, of words or letters or indeed punctuation, and moved text, and format changes) ... it'd be nice if there was an easier way to do this within a Word document... I guess what I'd really need is alternating lines (old text showing deletions; new/replacement text showing where inserted) and a sort of boxes-and-arrows graphical representation facilitating indication of moved text. I once saw a Word (?) document with "post-it notes" in the text, which I guess is a move in this direction: perhaps this was in a more recent version of Word than mine? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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