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#1
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How do I number figures based on headings 1/2/3?
Hello,
Basically, I have a document that has up to 3 headings (i.e.: #, #.#, #.#.#) and I have figures at all levels. Now I've started to add figures that I wish to have labeled. My problem is that when I label a figure under heading 2 (i.e.: 10.2-A where A is the figure number in the section) and then scroll down and wish to label another under heading 1 (ie: 16-A), I can change it, but it also changes the one on heading two. So it seems I have to pick between one being good and the other having extra (unnecessary) digits, or not have restarted numbering in my subsections. I've tried adding section breaks, but it doesn't seem help. I really appreciate any help. **This is another question, but not as pertinent as the first. In a few sections I have a couple of pictures all in one line which I want labeled (#.#-A, #.#-B, #.#-C, etc), but whenever I insert captions it automatically bumps the pictures down to another line and messes up the formatting I had on them. Plus when I auto-create a list of figures it keeps them in a row instead of putting it on a different line. Thanks in advance for any help! |
#2
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How do I number figures based on headings 1/2/3?
There is no automatic way to accomplish what you want. But, since
caption numbering is done with STYLEREF and SEQ fields (the former field references the heading numbering and the latter produces the sequential numbering of captions), you can manually alter the field codes. Note that you would then have to stay away from the Caption dialog box; otherwise, Word would destroy your changes. 1 Heading 1 Figure { STYLEREF 1 \n }-{ SEQ Figure \s 1 \* ALPHABETIC } 1.1 Heading 2 Figure { STYLEREF 2 \n }-{ SEQ Figure \s 2 \* ALPHABETIC } To insert a field, press Ctrl+F9; Word inserts the field delimiters, { }. Type the code exactly as shown. To create more fields with the same code, you can use copy and paste. Note that fields do not update automatically, which will be especially apparent if you used copy and paste to duplicate them. Selecting the entire document and pressing F9 (or switching to Print Preview and back) will then force an update. You may also want to enable the "Update fields" option on the Print tab of Tools | Option. To display the field code for each existing field, press Alt+F9. Edit it, if necessary, and then press F9 to update. Press Alt+F9 to re-display field results. The second issue will be solved by manually inserting fields. Of course, if you need the entries to be separate paragraphs (for the TOC), but display as a single paragraph, you can format the paragraph mark as hidden. -- Stefan Blom Microsoft Word MVP "Boyd Howell" wrote in message ... Hello, Basically, I have a document that has up to 3 headings (i.e.: #, #.#, #.#.#) and I have figures at all levels. Now I've started to add figures that I wish to have labeled. My problem is that when I label a figure under heading 2 (i.e.: 10.2-A where A is the figure number in the section) and then scroll down and wish to label another under heading 1 (ie: 16-A), I can change it, but it also changes the one on heading two. So it seems I have to pick between one being good and the other having extra (unnecessary) digits, or not have restarted numbering in my subsections. I've tried adding section breaks, but it doesn't seem help. I really appreciate any help. **This is another question, but not as pertinent as the first. In a few sections I have a couple of pictures all in one line which I want labeled (#.#-A, #.#-B, #.#-C, etc), but whenever I insert captions it automatically bumps the pictures down to another line and messes up the formatting I had on them. Plus when I auto-create a list of figures it keeps them in a row instead of putting it on a different line. Thanks in advance for any help! |
#3
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How do I number figures based on headings 1/2/3?
Thanks for the response. Is there a way to "lock" the fields so that they do
not automatically change when I add new captions and revert back to being based on heading 1 instead of heading 2 (or vice versa)? Thanks, Boyd "Stefan Blom" wrote: There is no automatic way to accomplish what you want. But, since caption numbering is done with STYLEREF and SEQ fields (the former field references the heading numbering and the latter produces the sequential numbering of captions), you can manually alter the field codes. Note that you would then have to stay away from the Caption dialog box; otherwise, Word would destroy your changes. 1 Heading 1 Figure { STYLEREF 1 \n }-{ SEQ Figure \s 1 \* ALPHABETIC } 1.1 Heading 2 Figure { STYLEREF 2 \n }-{ SEQ Figure \s 2 \* ALPHABETIC } To insert a field, press Ctrl+F9; Word inserts the field delimiters, { }. Type the code exactly as shown. To create more fields with the same code, you can use copy and paste. Note that fields do not update automatically, which will be especially apparent if you used copy and paste to duplicate them. Selecting the entire document and pressing F9 (or switching to Print Preview and back) will then force an update. You may also want to enable the "Update fields" option on the Print tab of Tools | Option. To display the field code for each existing field, press Alt+F9. Edit it, if necessary, and then press F9 to update. Press Alt+F9 to re-display field results. The second issue will be solved by manually inserting fields. Of course, if you need the entries to be separate paragraphs (for the TOC), but display as a single paragraph, you can format the paragraph mark as hidden. -- Stefan Blom Microsoft Word MVP "Boyd Howell" wrote in message ... Hello, Basically, I have a document that has up to 3 headings (i.e.: #, #.#, #.#.#) and I have figures at all levels. Now I've started to add figures that I wish to have labeled. My problem is that when I label a figure under heading 2 (i.e.: 10.2-A where A is the figure number in the section) and then scroll down and wish to label another under heading 1 (ie: 16-A), I can change it, but it also changes the one on heading two. So it seems I have to pick between one being good and the other having extra (unnecessary) digits, or not have restarted numbering in my subsections. I've tried adding section breaks, but it doesn't seem help. I really appreciate any help. **This is another question, but not as pertinent as the first. In a few sections I have a couple of pictures all in one line which I want labeled (#.#-A, #.#-B, #.#-C, etc), but whenever I insert captions it automatically bumps the pictures down to another line and messes up the formatting I had on them. Plus when I auto-create a list of figures it keeps them in a row instead of putting it on a different line. Thanks in advance for any help! |
#4
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How do I number figures based on headings 1/2/3?
No, settings for captions inserted via the Caption dialog box apply to
the entire document, so you'll have to insert your custom captions/fields manually. To make this process easier, you can save the desired combination of field codes and text as an AutoText entry. For more information about AutoText, see http://word.mvps.org/faqs/customization/AutoText.htm. -- Stefan Blom Microsoft Word MVP "Boyd Howell" wrote in message ... Thanks for the response. Is there a way to "lock" the fields so that they do not automatically change when I add new captions and revert back to being based on heading 1 instead of heading 2 (or vice versa)? Thanks, Boyd "Stefan Blom" wrote: There is no automatic way to accomplish what you want. But, since caption numbering is done with STYLEREF and SEQ fields (the former field references the heading numbering and the latter produces the sequential numbering of captions), you can manually alter the field codes. Note that you would then have to stay away from the Caption dialog box; otherwise, Word would destroy your changes. 1 Heading 1 Figure { STYLEREF 1 \n }-{ SEQ Figure \s 1 \* ALPHABETIC } 1.1 Heading 2 Figure { STYLEREF 2 \n }-{ SEQ Figure \s 2 \* ALPHABETIC } To insert a field, press Ctrl+F9; Word inserts the field delimiters, { }. Type the code exactly as shown. To create more fields with the same code, you can use copy and paste. Note that fields do not update automatically, which will be especially apparent if you used copy and paste to duplicate them. Selecting the entire document and pressing F9 (or switching to Print Preview and back) will then force an update. You may also want to enable the "Update fields" option on the Print tab of Tools | Option. To display the field code for each existing field, press Alt+F9. Edit it, if necessary, and then press F9 to update. Press Alt+F9 to re-display field results. The second issue will be solved by manually inserting fields. Of course, if you need the entries to be separate paragraphs (for the TOC), but display as a single paragraph, you can format the paragraph mark as hidden. -- Stefan Blom Microsoft Word MVP "Boyd Howell" wrote in message ... Hello, Basically, I have a document that has up to 3 headings (i.e.: #, #.#, #.#.#) and I have figures at all levels. Now I've started to add figures that I wish to have labeled. My problem is that when I label a figure under heading 2 (i.e.: 10.2-A where A is the figure number in the section) and then scroll down and wish to label another under heading 1 (ie: 16-A), I can change it, but it also changes the one on heading two. So it seems I have to pick between one being good and the other having extra (unnecessary) digits, or not have restarted numbering in my subsections. I've tried adding section breaks, but it doesn't seem help. I really appreciate any help. **This is another question, but not as pertinent as the first. In a few sections I have a couple of pictures all in one line which I want labeled (#.#-A, #.#-B, #.#-C, etc), but whenever I insert captions it automatically bumps the pictures down to another line and messes up the formatting I had on them. Plus when I auto-create a list of figures it keeps them in a row instead of putting it on a different line. Thanks in advance for any help! |
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