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#1
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when I use track changes the colors do not change by author.
They either all turn the same color if I choose a color, or if I use "by
author" they are also all the same color as the person who sent it to me. I need my comments in a different color. Choosing a different color, however, makes everyone's edits that color. |
#2
Posted to microsoft.public.word.docmanagement
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when I use track changes the colors do not change by author.
The "By Author" mode of tracked changes uses the information in the User
Name field of your version of Word. In Word 2007 - Office button, Word Options, Popular. In earlier versions - Tools, Options, User Information (Name: field) In 2002 and 2003 - there is a security setting on the Security tab ~ "Remove personal information from file properties on save" which will change the tracked changes edits to all be made by "Author" which will convert them all to the same color. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. No virus found in this outgoing message. Checked by AVG Free Edition. Version: 7.5.488 / Virus Database: 269.14.8/1063 - Release Date: 10/11/2007 9:11 AM |
#3
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when I use track changes the colors do not change by author.
That's a great tip to know! Thanks....but...didn't solve the problem...We
are using v2003, but that box isn't checked on either of the 2 people who don't get different colors. Well one gets different colors, and I do. But when we send to the 3rd party he doesn't. It all changes to the same color no matter what he choses (by color or by author). And the user names are definitely different on each machine. "Dawn Crosier, Word MVP" wrote: The "By Author" mode of tracked changes uses the information in the User Name field of your version of Word. In Word 2007 - Office button, Word Options, Popular. In earlier versions - Tools, Options, User Information (Name: field) In 2002 and 2003 - there is a security setting on the Security tab ~ "Remove personal information from file properties on save" which will change the tracked changes edits to all be made by "Author" which will convert them all to the same color. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. No virus found in this outgoing message. Checked by AVG Free Edition. Version: 7.5.488 / Virus Database: 269.14.8/1063 - Release Date: 10/11/2007 9:11 AM |
#4
Posted to microsoft.public.word.docmanagement
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when I use track changes the colors do not change by author.
As you can tell Teresa, Track Changes can get quite confusing. Having studied
this feature over the past few months, I may have some insight for you. #1 Version matters - It sounds like your organization is using Word 2003. Is the 3rd party? #2 Colors are random - When you use the "By Author" Track Change setting, our testing has shown that the colors you see will not necessarily be the same colors that another user sees. In other words, the colors chosen by Word for the "By Author" setting are random. As you experienced, when you change the Track Change setting to a specific color, everything changes to that color (as you just told Word to change, for example comments, to be that color). #3 Beware of the Remove Personal Information setting - As Dawn pointed out, this setting is under Tools | Options and while most of these settings are application settings, this setting is a document setting. In other words, if it is turned on for a document, it is not necessarily turned on for other documents. Tricky little setting and worse, it is slightly flawed. #4 Scrubbing software - Is anyone using any third party utility to remove metadata? #5 User information - Worth double checking if it is in fact different as in our past project, we had conflicting feedback (and it definitely impacts how Word tracks changes). Hope this helps. If not, screen shots would be the next best step to understand your situation. Take care and have a blessed day. Regards, Giorgio DiPaolo, CtCS ************************************************** ***** "Teresa" wrote: That's a great tip to know! Thanks....but...didn't solve the problem...We are using v2003, but that box isn't checked on either of the 2 people who don't get different colors. Well one gets different colors, and I do. But when we send to the 3rd party he doesn't. It all changes to the same color no matter what he choses (by color or by author). And the user names are definitely different on each machine. "Dawn Crosier, Word MVP" wrote: The "By Author" mode of tracked changes uses the information in the User Name field of your version of Word. In Word 2007 - Office button, Word Options, Popular. In earlier versions - Tools, Options, User Information (Name: field) In 2002 and 2003 - there is a security setting on the Security tab ~ "Remove personal information from file properties on save" which will change the tracked changes edits to all be made by "Author" which will convert them all to the same color. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. No virus found in this outgoing message. Checked by AVG Free Edition. Version: 7.5.488 / Virus Database: 269.14.8/1063 - Release Date: 10/11/2007 9:11 AM |
#5
Posted to microsoft.public.word.docmanagement
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when I use track changes the colors do not change by author.
Hi, I just noticed I have the same problem [described by Teresa] in
Word 2K7. Also noticed the change is instant! I'm tracking changes that i'm putting in on a doc. I make the changes, hit save and the changes I've just made have turned into the same colour as all the other tracked changes in the doc. Also, the doc doesn't differentiate between authors. All authors are shown as 'A' instead of their initials. |
#6
Posted to microsoft.public.word.docmanagement
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when I use track changes the colors do not change by author.
And yes AKG, this is the way the Security setting "Remove personal
information from file properties on save" works. Upon you saving, it makes all the changes appear to be from the same author (i.e., the same color) and gives all the author's the same name (i.e., the A). If you don't want to remove this personal information, turn off the setting "Remove personal information from file properties on save" for all documents (as this is a document specific setting). Giorgio DiPaolo, CtCS "A K G" wrote: Hi, I just noticed I have the same problem [described by Teresa] in Word 2K7. Also noticed the change is instant! I'm tracking changes that i'm putting in on a doc. I make the changes, hit save and the changes I've just made have turned into the same colour as all the other tracked changes in the doc. Also, the doc doesn't differentiate between authors. All authors are shown as 'A' instead of their initials. |
#7
Posted to microsoft.public.word.docmanagement
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when I use track changes the colors do not change by author.
Thank you for the detail. We've done everything you say and on everyone's
machine except one man we all see various colors for the different editors. But one man only gets it with one color - all edits from everyone. and if he tries to choose a color for his edits or lets it choose by author it changes everyone's edits to whatever color his are also. No differentiation. Only on that one machine. Yes, we are all on the same version of Word, also (v2003). It's a total mystery but the poor man needs it fixed. "GDCross" wrote: As you can tell Teresa, Track Changes can get quite confusing. Having studied this feature over the past few months, I may have some insight for you. #1 Version matters - It sounds like your organization is using Word 2003. Is the 3rd party? #2 Colors are random - When you use the "By Author" Track Change setting, our testing has shown that the colors you see will not necessarily be the same colors that another user sees. In other words, the colors chosen by Word for the "By Author" setting are random. As you experienced, when you change the Track Change setting to a specific color, everything changes to that color (as you just told Word to change, for example comments, to be that color). #3 Beware of the Remove Personal Information setting - As Dawn pointed out, this setting is under Tools | Options and while most of these settings are application settings, this setting is a document setting. In other words, if it is turned on for a document, it is not necessarily turned on for other documents. Tricky little setting and worse, it is slightly flawed. #4 Scrubbing software - Is anyone using any third party utility to remove metadata? #5 User information - Worth double checking if it is in fact different as in our past project, we had conflicting feedback (and it definitely impacts how Word tracks changes). Hope this helps. If not, screen shots would be the next best step to understand your situation. Take care and have a blessed day. Regards, Giorgio DiPaolo, CtCS ************************************************** ***** "Teresa" wrote: That's a great tip to know! Thanks....but...didn't solve the problem...We are using v2003, but that box isn't checked on either of the 2 people who don't get different colors. Well one gets different colors, and I do. But when we send to the 3rd party he doesn't. It all changes to the same color no matter what he choses (by color or by author). And the user names are definitely different on each machine. "Dawn Crosier, Word MVP" wrote: The "By Author" mode of tracked changes uses the information in the User Name field of your version of Word. In Word 2007 - Office button, Word Options, Popular. In earlier versions - Tools, Options, User Information (Name: field) In 2002 and 2003 - there is a security setting on the Security tab ~ "Remove personal information from file properties on save" which will change the tracked changes edits to all be made by "Author" which will convert them all to the same color. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. No virus found in this outgoing message. Checked by AVG Free Edition. Version: 7.5.488 / Virus Database: 269.14.8/1063 - Release Date: 10/11/2007 9:11 AM |
#8
Posted to microsoft.public.word.docmanagement
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when I use track changes the colors do not change by author.
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#9
Posted to microsoft.public.word.docmanagement
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when I use track changes the colors do not change by author.
Well, no one here where I work can figure it out either. We think maybe one
of the men had that Remove Personal Information setting on at one time, making all of the edits up to that point one color but the strange thing is when you hover your mouse over the edits it DOES show different user names so that wouldn't make sense either. Very strange. Thanks for all of you! Teresa "Teresa" wrote: Thank you for the detail. We've done everything you say and on everyone's machine except one man we all see various colors for the different editors. But one man only gets it with one color - all edits from everyone. and if he tries to choose a color for his edits or lets it choose by author it changes everyone's edits to whatever color his are also. No differentiation. Only on that one machine. Yes, we are all on the same version of Word, also (v2003). It's a total mystery but the poor man needs it fixed. "GDCross" wrote: As you can tell Teresa, Track Changes can get quite confusing. Having studied this feature over the past few months, I may have some insight for you. #1 Version matters - It sounds like your organization is using Word 2003. Is the 3rd party? #2 Colors are random - When you use the "By Author" Track Change setting, our testing has shown that the colors you see will not necessarily be the same colors that another user sees. In other words, the colors chosen by Word for the "By Author" setting are random. As you experienced, when you change the Track Change setting to a specific color, everything changes to that color (as you just told Word to change, for example comments, to be that color). #3 Beware of the Remove Personal Information setting - As Dawn pointed out, this setting is under Tools | Options and while most of these settings are application settings, this setting is a document setting. In other words, if it is turned on for a document, it is not necessarily turned on for other documents. Tricky little setting and worse, it is slightly flawed. #4 Scrubbing software - Is anyone using any third party utility to remove metadata? #5 User information - Worth double checking if it is in fact different as in our past project, we had conflicting feedback (and it definitely impacts how Word tracks changes). Hope this helps. If not, screen shots would be the next best step to understand your situation. Take care and have a blessed day. Regards, Giorgio DiPaolo, CtCS ************************************************** ***** "Teresa" wrote: That's a great tip to know! Thanks....but...didn't solve the problem...We are using v2003, but that box isn't checked on either of the 2 people who don't get different colors. Well one gets different colors, and I do. But when we send to the 3rd party he doesn't. It all changes to the same color no matter what he choses (by color or by author). And the user names are definitely different on each machine. "Dawn Crosier, Word MVP" wrote: The "By Author" mode of tracked changes uses the information in the User Name field of your version of Word. In Word 2007 - Office button, Word Options, Popular. In earlier versions - Tools, Options, User Information (Name: field) In 2002 and 2003 - there is a security setting on the Security tab ~ "Remove personal information from file properties on save" which will change the tracked changes edits to all be made by "Author" which will convert them all to the same color. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. No virus found in this outgoing message. Checked by AVG Free Edition. Version: 7.5.488 / Virus Database: 269.14.8/1063 - Release Date: 10/11/2007 9:11 AM |
#10
Posted to microsoft.public.word.docmanagement
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when I use track changes the colors do not change by author.
Sorry Teresa as what I am saying is that I can't solve your problem via this
discussion group format (i.e., need to see your documents). If your group would like to figure it out (which is possible), we can talk offline about it ) and then post our findings back to this discussion site for others to benefit from. Giorgio DiPaolo, CtCS "Teresa" wrote: Well, no one here where I work can figure it out either. We think maybe one of the men had that Remove Personal Information setting on at one time, making all of the edits up to that point one color but the strange thing is when you hover your mouse over the edits it DOES show different user names so that wouldn't make sense either. Very strange. Thanks for all of you! Teresa "Teresa" wrote: Thank you for the detail. We've done everything you say and on everyone's machine except one man we all see various colors for the different editors. But one man only gets it with one color - all edits from everyone. and if he tries to choose a color for his edits or lets it choose by author it changes everyone's edits to whatever color his are also. No differentiation. Only on that one machine. Yes, we are all on the same version of Word, also (v2003). It's a total mystery but the poor man needs it fixed. "GDCross" wrote: As you can tell Teresa, Track Changes can get quite confusing. Having studied this feature over the past few months, I may have some insight for you. #1 Version matters - It sounds like your organization is using Word 2003. Is the 3rd party? #2 Colors are random - When you use the "By Author" Track Change setting, our testing has shown that the colors you see will not necessarily be the same colors that another user sees. In other words, the colors chosen by Word for the "By Author" setting are random. As you experienced, when you change the Track Change setting to a specific color, everything changes to that color (as you just told Word to change, for example comments, to be that color). #3 Beware of the Remove Personal Information setting - As Dawn pointed out, this setting is under Tools | Options and while most of these settings are application settings, this setting is a document setting. In other words, if it is turned on for a document, it is not necessarily turned on for other documents. Tricky little setting and worse, it is slightly flawed. #4 Scrubbing software - Is anyone using any third party utility to remove metadata? #5 User information - Worth double checking if it is in fact different as in our past project, we had conflicting feedback (and it definitely impacts how Word tracks changes). Hope this helps. If not, screen shots would be the next best step to understand your situation. Take care and have a blessed day. Regards, Giorgio DiPaolo, CtCS ************************************************** ***** "Teresa" wrote: That's a great tip to know! Thanks....but...didn't solve the problem...We are using v2003, but that box isn't checked on either of the 2 people who don't get different colors. Well one gets different colors, and I do. But when we send to the 3rd party he doesn't. It all changes to the same color no matter what he choses (by color or by author). And the user names are definitely different on each machine. "Dawn Crosier, Word MVP" wrote: The "By Author" mode of tracked changes uses the information in the User Name field of your version of Word. In Word 2007 - Office button, Word Options, Popular. In earlier versions - Tools, Options, User Information (Name: field) In 2002 and 2003 - there is a security setting on the Security tab ~ "Remove personal information from file properties on save" which will change the tracked changes edits to all be made by "Author" which will convert them all to the same color. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. No virus found in this outgoing message. Checked by AVG Free Edition. Version: 7.5.488 / Virus Database: 269.14.8/1063 - Release Date: 10/11/2007 9:11 AM |
#11
Posted to microsoft.public.word.docmanagement
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when I use track changes the colors do not change by author.
What happens if you select the "By Author" option (makes sure this is done
for each track change type you want to color code), save and close the document, exit Word, restart Word and then reopen the document? Also, does the same occur on all documents or just on a specific document? Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Coauthor of Word 2007 Inside Out: http://www.microsoft.com/MSPress/boo...x#AboutTheBook Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Teresa" wrote in message ... Thank you for the detail. We've done everything you say and on everyone's machine except one man we all see various colors for the different editors. But one man only gets it with one color - all edits from everyone. and if he tries to choose a color for his edits or lets it choose by author it changes everyone's edits to whatever color his are also. No differentiation. Only on that one machine. Yes, we are all on the same version of Word, also (v2003). It's a total mystery but the poor man needs it fixed. "GDCross" wrote: As you can tell Teresa, Track Changes can get quite confusing. Having studied this feature over the past few months, I may have some insight for you. #1 Version matters - It sounds like your organization is using Word 2003. Is the 3rd party? #2 Colors are random - When you use the "By Author" Track Change setting, our testing has shown that the colors you see will not necessarily be the same colors that another user sees. In other words, the colors chosen by Word for the "By Author" setting are random. As you experienced, when you change the Track Change setting to a specific color, everything changes to that color (as you just told Word to change, for example comments, to be that color). #3 Beware of the Remove Personal Information setting - As Dawn pointed out, this setting is under Tools | Options and while most of these settings are application settings, this setting is a document setting. In other words, if it is turned on for a document, it is not necessarily turned on for other documents. Tricky little setting and worse, it is slightly flawed. #4 Scrubbing software - Is anyone using any third party utility to remove metadata? #5 User information - Worth double checking if it is in fact different as in our past project, we had conflicting feedback (and it definitely impacts how Word tracks changes). Hope this helps. If not, screen shots would be the next best step to understand your situation. Take care and have a blessed day. Regards, Giorgio DiPaolo, CtCS ************************************************** ***** "Teresa" wrote: That's a great tip to know! Thanks....but...didn't solve the problem...We are using v2003, but that box isn't checked on either of the 2 people who don't get different colors. Well one gets different colors, and I do. But when we send to the 3rd party he doesn't. It all changes to the same color no matter what he choses (by color or by author). And the user names are definitely different on each machine. "Dawn Crosier, Word MVP" wrote: The "By Author" mode of tracked changes uses the information in the User Name field of your version of Word. In Word 2007 - Office button, Word Options, Popular. In earlier versions - Tools, Options, User Information (Name: field) In 2002 and 2003 - there is a security setting on the Security tab ~ "Remove personal information from file properties on save" which will change the tracked changes edits to all be made by "Author" which will convert them all to the same color. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. No virus found in this outgoing message. Checked by AVG Free Edition. Version: 7.5.488 / Virus Database: 269.14.8/1063 - Release Date: 10/11/2007 9:11 AM |
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