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#1
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Word 2003 Styles (cross post)
Hi All,
This is a cross post from Docmanagement group. I am attempting to create a template with a certain set of styles for a book (900+ pages) and I want to use the protect document feature to disallow the introduction of unintentional styles. Am I missing something or do I really have to create a style for every tiny thing? For example, I have one for Character Bold, Character Italic, Character Bold Italic, Character Underline, Character Bold Underline, Character Italic Underline, Character Bold Italic Underline ... and on and on and on.... Is there a way to stack these styles so I only need one Bold style and one Italic style and one underline style I can apply in any combination? The same question goes for paragraph styling. If I bold a paragraph and then try to apply an indent - I lose one or the other or I have to create a bold 1st indent, bold 2nd indent, and on and on .... I cannot find any documentation which addresses this. (and I cannot use my apostrophe key without ending up with a quick search ...?) Thanks, P Ratcliff |
#2
Posted to microsoft.public.word.formatting.longdocs
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Word 2003 Styles (cross post)
Hello Ratcliff
Ratcliff wrote: This is a cross post from Docmanagement group. well, technically it's more like a new post, but I know what you mean (and thanks for mentioning it!). I am attempting to create a template with a certain set of styles for a book (900+ pages) and I want to use the protect document feature to disallow the introduction of unintentional styles. Am I missing something or do I really have to create a style for every tiny thing? For example, I have one for Character Bold, Character Italic, Character Bold Italic, Character Underline, Character Bold Underline, Character Italic Underline, Character Bold Italic Underline ... and on and on and on.... No, I don't think you're missing a thing. There can only be one Character Style in place in Word. [Unless your example is exaggerated, this "feature" of Word might be a good opportunity to revise your various formatting needs: in general, users tend to mix too many different means to accentuate. "Underline", for instance, is something you might want to forget entirely (it's pretty much from the typewriter area; with different font sizes and weights for headings, and bold and/or italic, you should not need it at all; and Word doesn't do it any good from a typographical POV, anyway). HTH Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word | http://www.masteringword.eu/ |
#3
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Word 2003 Styles (cross post)
Thanks, Robert,
Dang it! This is a document citing various legal issues and is published in print yearly. Unfortunately, the example I gave isn't an exaggeration. In Quark and InDesign, stacking is possible. Adding a Bold to an Italic doesn't have the bold overwrite the italic style. I'd use these applications but this document has about 1000 endnotes (also not an exaggeration) and neither app. handles endnotes. Do you have any other suggestions that might make this easier for the user to do his edits? I want to force styles because this document will soon be published on a website. By limiting the styles, I can get a clean conversion. Your comments are greatly appreciated. Cheers, Philippa On Jul 17, 2:36 pm, "Robert M. Franz (RMF)" wrote: Hello Ratcliff Ratcliff wrote: This is a cross post from Docmanagement group. well, technically it's more like a new post, but I know what you mean (and thanks for mentioning it!). I am attempting to create a template with a certain set of styles for a book (900+ pages) and I want to use the protect document feature to disallow the introduction of unintentional styles. Am I missing something or do I really have to create a style for every tiny thing? For example, I have one for Character Bold, Character Italic, Character Bold Italic, Character Underline, Character Bold Underline, Character Italic Underline, Character Bold Italic Underline ... and on and on and on.... No, I don't think you're missing a thing. There can only be one Character Style in place in Word. [Unless your example is exaggerated, this "feature" of Word might be a good opportunity to revise your various formatting needs: in general, users tend to mix too many different means to accentuate. "Underline", for instance, is something you might want to forget entirely (it's pretty much from the typewriter area; with different font sizes and weights for headings, and bold and/or italic, you should not need it at all; and Word doesn't do it any good from a typographical POV, anyway). HTH Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word |http://www.masteringword.eu/ |
#4
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Word 2003 Styles (cross post)
Another option -- the one I employ -- is to think functionally in terms of
the types of text you want formatted--rather than the kind of formatting--and to create a dedicated style for each distinct type. Without knowing the different types of text contained in the document, it's hard to give you precise examples. But, if I think about an academic paper or research report, styles I might need would be: Document title Document date In line citation--character style Book title--character style Journal title--character style Article title--character style Technical term--character style Equation--paragraph style Bulleted list 1--paragraph style Bulleted list 2 (for being within the former)--paragraph style Numbered list 1 (e.g., for 1, 2, 3...)--paragraph style Numbered list 2 (e.g., for a, b, c...)--paragraph style Heading 1--paragraph style Heading 2--paragraph style Heading 3--paragraph style Body Text--paragraph style Obviously, some of these already exist. But, by thinking functionally, you might find that you have a smaller list. And, rather than having to apply multiple layers/stacks to a single word or phrase, you would have just one style you would need to apply. Note that you can vary the character style within a paragraph, hence switching from Body Text/Default Paragraph Font to Body Text/Article title is no problem. To make this simpler to apply on the fly, you can create aliases for the names, such as "at" for Article title (i.e., Article title,at is how it would appear). Then, press Ctrl+Shift+S, type "at" and press Enter to apply that style. Over the years, I've found that the functional approach has served my needs and my clients' needs very nicely. You can also change formatting very easily if your requirements change, by simply adjusting the formatting for the type of text that needs to be changed. This gives you quite a bit of formatting flexibility and leverage. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Ratcliff" wrote in message ... Thanks, Robert, Dang it! This is a document citing various legal issues and is published in print yearly. Unfortunately, the example I gave isn't an exaggeration. In Quark and InDesign, stacking is possible. Adding a Bold to an Italic doesn't have the bold overwrite the italic style. I'd use these applications but this document has about 1000 endnotes (also not an exaggeration) and neither app. handles endnotes. Do you have any other suggestions that might make this easier for the user to do his edits? I want to force styles because this document will soon be published on a website. By limiting the styles, I can get a clean conversion. Your comments are greatly appreciated. Cheers, Philippa On Jul 17, 2:36 pm, "Robert M. Franz (RMF)" wrote: Hello Ratcliff Ratcliff wrote: This is a cross post from Docmanagement group. well, technically it's more like a new post, but I know what you mean (and thanks for mentioning it!). I am attempting to create a template with a certain set of styles for a book (900+ pages) and I want to use the protect document feature to disallow the introduction of unintentional styles. Am I missing something or do I really have to create a style for every tiny thing? For example, I have one for Character Bold, Character Italic, Character Bold Italic, Character Underline, Character Bold Underline, Character Italic Underline, Character Bold Italic Underline ... and on and on and on.... No, I don't think you're missing a thing. There can only be one Character Style in place in Word. [Unless your example is exaggerated, this "feature" of Word might be a good opportunity to revise your various formatting needs: in general, users tend to mix too many different means to accentuate. "Underline", for instance, is something you might want to forget entirely (it's pretty much from the typewriter area; with different font sizes and weights for headings, and bold and/or italic, you should not need it at all; and Word doesn't do it any good from a typographical POV, anyway). HTH Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word |http://www.masteringword.eu/ |
#5
Posted to microsoft.public.word.formatting.longdocs
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Word 2003 Styles (cross post)
Ratcliff wrote:
Dang it! This is a document citing various legal issues and is published in print yearly. Unfortunately, the example I gave isn't an exaggeration. In Quark and InDesign, stacking is possible. Adding a Bold to an Italic doesn't have the bold overwrite the italic style. I'd use these applications but this document has about 1000 endnotes (also not an exaggeration) and neither app. handles endnotes. hmm, didn't know ID couldn't speak Endnotes. I'm pretty sure you could emulate something similar, though (like, simply a numbered list at the end (or wherever) to which you cross-reference ... Do you have any other suggestions that might make this easier for the user to do his edits? I want to force styles because this document will soon be published on a website. By limiting the styles, I can get a clean conversion. I don't think there's a simple solution. If you use Word's built-in "locking for styles", you need to analyze the document model carefully and, well, offer the user all styles he needs. And for those things that most of us, despite preaching about "styles, styles, and nothing but styles", are usually handled with direct formatting (bold/italics/underlines and all combinations thereof), you need a character style. Another approach is to leave the styles open, and then run a macro over the document that at least checks all the paragraph styles are "correct" (in the sense of: have not been changed or newly invented). And yet another is teaching your users to behave, of course ... :-) Greetinx Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word | http://www.masteringword.eu/ |
#6
Posted to microsoft.public.word.formatting.longdocs
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Word 2003 Styles (cross post)
Thanks to both of you for your input. Very helpful. I believe I'll go
with the locking styles - I have the user committed to about 20 (much like Herb's list with a few extras). I have a script to strip out word gunk and map the styles for the web version and that sounds like the best I can do for now. Again, thanks for the help and ideas. Cheers Philippa On Jul 17, 6:08 pm, "Robert M. Franz (RMF)" wrote: Ratcliff wrote: Dang it! This is a document citing various legal issues and is published in print yearly. Unfortunately, the example I gave isn't an exaggeration. In Quark and InDesign, stacking is possible. Adding a Bold to an Italic doesn't have the bold overwrite the italic style. I'd use these applications but this document has about 1000 endnotes (also not an exaggeration) and neither app. handles endnotes. hmm, didn't know ID couldn't speak Endnotes. I'm pretty sure you could emulate something similar, though (like, simply a numbered list at the end (or wherever) to which you cross-reference ... Do you have any other suggestions that might make this easier for the user to do his edits? I want to force styles because this document will soon be published on a website. By limiting the styles, I can get a clean conversion. I don't think there's a simple solution. If you use Word's built-in "locking for styles", you need to analyze the document model carefully and, well, offer the user all styles he needs. And for those things that most of us, despite preaching about "styles, styles, and nothing but styles", are usually handled with direct formatting (bold/italics/underlines and all combinations thereof), you need a character style. Another approach is to leave the styles open, and then run a macro over the document that at least checks all the paragraph styles are "correct" (in the sense of: have not been changed or newly invented). And yet another is teaching your users to behave, of course ... :-) Greetinx Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word |http://www.masteringword.eu/ |
#7
Posted to microsoft.public.word.formatting.longdocs
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Word 2003 Styles (cross post)
How do you lock styles in Word 2003?
"Ratcliff" wrote in message ... Thanks to both of you for your input. Very helpful. I believe I'll go with the locking styles - I have the user committed to about 20 (much like Herb's list with a few extras). I have a script to strip out word gunk and map the styles for the web version and that sounds like the best I can do for now. Again, thanks for the help and ideas. Cheers Philippa On Jul 17, 6:08 pm, "Robert M. Franz (RMF)" wrote: Ratcliff wrote: Dang it! This is a document citing various legal issues and is published in print yearly. Unfortunately, the example I gave isn't an exaggeration. In Quark and InDesign, stacking is possible. Adding a Bold to an Italic doesn't have the bold overwrite the italic style. I'd use these applications but this document has about 1000 endnotes (also not an exaggeration) and neither app. handles endnotes. hmm, didn't know ID couldn't speak Endnotes. I'm pretty sure you could emulate something similar, though (like, simply a numbered list at the end (or wherever) to which you cross-reference ... Do you have any other suggestions that might make this easier for the user to do his edits? I want to force styles because this document will soon be published on a website. By limiting the styles, I can get a clean conversion. I don't think there's a simple solution. If you use Word's built-in "locking for styles", you need to analyze the document model carefully and, well, offer the user all styles he needs. And for those things that most of us, despite preaching about "styles, styles, and nothing but styles", are usually handled with direct formatting (bold/italics/underlines and all combinations thereof), you need a character style. Another approach is to leave the styles open, and then run a macro over the document that at least checks all the paragraph styles are "correct" (in the sense of: have not been changed or newly invented). And yet another is teaching your users to behave, of course ... :-) Greetinx Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word |http://www.masteringword.eu/ |
#8
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Word 2003 Styles (cross post)
Tools Protect Document Limit formatting a selection of styles.
"Julie Armstrong" wrote in message ... How do you lock styles in Word 2003? "Ratcliff" wrote in message ... Thanks to both of you for your input. Very helpful. I believe I'll go with the locking styles - I have the user committed to about 20 (much like Herb's list with a few extras). I have a script to strip out word gunk and map the styles for the web version and that sounds like the best I can do for now. Again, thanks for the help and ideas. Cheers Philippa On Jul 17, 6:08 pm, "Robert M. Franz (RMF)" wrote: Ratcliff wrote: Dang it! This is a document citing various legal issues and is published in print yearly. Unfortunately, the example I gave isn't an exaggeration. In Quark and InDesign, stacking is possible. Adding a Bold to an Italic doesn't have the bold overwrite the italic style. I'd use these applications but this document has about 1000 endnotes (also not an exaggeration) and neither app. handles endnotes. hmm, didn't know ID couldn't speak Endnotes. I'm pretty sure you could emulate something similar, though (like, simply a numbered list at the end (or wherever) to which you cross-reference ... Do you have any other suggestions that might make this easier for the user to do his edits? I want to force styles because this document will soon be published on a website. By limiting the styles, I can get a clean conversion. I don't think there's a simple solution. If you use Word's built-in "locking for styles", you need to analyze the document model carefully and, well, offer the user all styles he needs. And for those things that most of us, despite preaching about "styles, styles, and nothing but styles", are usually handled with direct formatting (bold/italics/underlines and all combinations thereof), you need a character style. Another approach is to leave the styles open, and then run a macro over the document that at least checks all the paragraph styles are "correct" (in the sense of: have not been changed or newly invented). And yet another is teaching your users to behave, of course ... :-) Greetinx Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word |http://www.masteringword.eu/ |
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