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#1
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Disappearing headers and footers
I am using Word to produce reports, using a file which is emailed to me and
already includes some text, including a footer on every page. I then add my own text including editing the footer. This all works fine and I can see the footer displaying correctly in Print Preview. However on the final page of the report I need to insert a quote, usually in ..rtf or Word doc format. I do this either by using cut and paste or from the Insert menu, insert file command. When I do this I have discovered the footer has disappeared from the document. I have tried Cutting and/or deleting the file, and the footer magically reappears. How can I stop this happening? I need to be able to insert the quote on the last page and I don't understand why it is affecting the footer. I am using Word 2002. with Windows XP. Very grateful for any advice or ideas |
#2
Posted to microsoft.public.word.pagelayout
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Disappearing headers and footers
Hi ?B?cmFpbmJvdzEwNTQ=?=,
However on the final page of the report I need to insert a quote, usually in ..rtf or Word doc format. I do this either by using cut and paste or from the Insert menu, insert file command. When I do this I have discovered the footer has disappeared from the document. I have tried Cutting and/or deleting the file, and the footer magically reappears. How can I stop this happening? I need to be able to insert the quote on the last page and I don't understand why it is affecting the footer. The header/footer is controlled by each document SECTION. Most documents you use will have only the one section. But if a section break is inserted, and it's set to NOT allow information from other footers to "leak" in, then the section following that break will have different headers or footers. Based on that, the most "obvious" explanation of what you're seeing is that you're bringing across one or more section breaks when you import the data. There are a couple of things you can do to test this premise: 1. Go into the Normal view. Activate all the options in Tools/Options/View for non-printing characters. Do you see a ---- Section break ---- in there anywhere? 2. Copy the text, as you've done, then use Edit/Paste Special and choose the entry "Plain text" to paste. Do you see any different result? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#3
Posted to microsoft.public.word.pagelayout
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Disappearing headers and footers
Thanks Cindy, you were right it was a section break issue. I have cured the problem by inserting a Section Break (new page) after my text and before inserting the quote. I've also made sure I am inserting a Word file rather than Rich Text format file. Finally I've had to fiddle around with the Same as Previous button in Headers and Footers to stop Word repeating the first page footer (which was different from the rest) at the beginning of each section. I think I've got there now ... thanks for putting me on the right track. "Cindy M -WordMVP-" wrote: Hi ?B?cmFpbmJvdzEwNTQ=?=, However on the final page of the report I need to insert a quote, usually in ..rtf or Word doc format. I do this either by using cut and paste or from the Insert menu, insert file command. When I do this I have discovered the footer has disappeared from the document. I have tried Cutting and/or deleting the file, and the footer magically reappears. How can I stop this happening? I need to be able to insert the quote on the last page and I don't understand why it is affecting the footer. The header/footer is controlled by each document SECTION. Most documents you use will have only the one section. But if a section break is inserted, and it's set to NOT allow information from other footers to "leak" in, then the section following that break will have different headers or footers. Based on that, the most "obvious" explanation of what you're seeing is that you're bringing across one or more section breaks when you import the data. There are a couple of things you can do to test this premise: 1. Go into the Normal view. Activate all the options in Tools/Options/View for non-printing characters. Do you see a ---- Section break ---- in there anywhere? 2. Copy the text, as you've done, then use Edit/Paste Special and choose the entry "Plain text" to paste. Do you see any different result? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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