Hi folks,

I am developing a template user guide and have made extensive use of form
fields for user input. On the front page of the guide I have included form
fields for Document type, Document title, Document Sub-title, Name of
company, Name of Department. All of these are defined with a Style name and I
use StyleRef fields throughout the document to have the text auto-filled from
the entries on the cover.

This is my question: As soon as I have completed the front cover I notice
that the Title and Sub-title are automatically included in the header BUT not
in the body of the text. Also, none of the other fields are included until I
press Print Preview. The only help I can find in Word is what I have done
already, namely check Update Fields and Update links under Tools/ Options.

Is this normal? If yes, and the user must do something, is there a better
option than Print Preview?

I am using Word XP. Thanks for any enlightenment!

Sharon

PrintPreview is a backdoor way to update fields in a document. If you are
using FormFields, run a macro to run OnExit from the formfields. If all your
reference fields are in the body of the document, use

ActiveDocument.Content.Fields.Update

Since your information is coming from FormFields, it might be better to use
REF fields elsewhere rather than StyleRef fields: the REF fields *has* to
display the contents of the formfield; while there's nothing to prevent your
styles being used elsewhere, in which case the StyleRef field will display
the wrong information.


"Sharon M." wrote in message
...
Hi folks,

I am developing a template user guide and have made extensive use of form
fields for user input. On the front page of the guide I have included form
fields for Document type, Document title, Document Sub-title, Name of
company, Name of Department. All of these are defined with a Style name
and I
use StyleRef fields throughout the document to have the text auto-filled
from
the entries on the cover.

This is my question: As soon as I have completed the front cover I notice
that the Title and Sub-title are automatically included in the header BUT
not
in the body of the text. Also, none of the other fields are included until
I
press Print Preview. The only help I can find in Word is what I have done
already, namely check Update Fields and Update links under Tools/ Options.

Is this normal? If yes, and the user must do something, is there a better
option than Print Preview?

I am using Word XP. Thanks for any enlightenment!

Sharon

Hi again Jezebel,

Thanks for that info. I don't really want to include a macro as the template
will be distributed in many locations. Also, a number of the users will be
novice and I don't want to risk any mishaps. I think then that I will stay
with the "back door" method. :-)

Just curious though ... what is the purpose of setting the Update Fields and
Update Links in the Options?

S.

"Jezebel" wrote:

PrintPreview is a backdoor way to update fields in a document. If you are
using FormFields, run a macro to run OnExit from the formfields. If all your
reference fields are in the body of the document, use

ActiveDocument.Content.Fields.Update

Since your information is coming from FormFields, it might be better to use
REF fields elsewhere rather than StyleRef fields: the REF fields *has* to
display the contents of the formfield; while there's nothing to prevent your
styles being used elsewhere, in which case the StyleRef field will display
the wrong information.


"Sharon M." wrote in message
...
Hi folks,

I am developing a template user guide and have made extensive use of form
fields for user input. On the front page of the guide I have included form
fields for Document type, Document title, Document Sub-title, Name of
company, Name of Department. All of these are defined with a Style name
and I
use StyleRef fields throughout the document to have the text auto-filled
from
the entries on the cover.

This is my question: As soon as I have completed the front cover I notice
that the Title and Sub-title are automatically included in the header BUT
not
in the body of the text. Also, none of the other fields are included until
I
press Print Preview. The only help I can find in Word is what I have done
already, namely check Update Fields and Update links under Tools/ Options.

Is this normal? If yes, and the user must do something, is there a better
option than Print Preview?

I am using Word XP. Thanks for any enlightenment!

Sharon

Better than print preview is ctrl-A, F9 (select all, update fields)

The Update Fields and Update Links options are intended to control whether
fields and linked content are updated when you print the document.
Interpretation of this seems to vary -- some fields seem to update anyway;
and it seems to me that print preview should observe these settings also
(ie, NOT update if the checkbox is clear) but it seems to update regardless.


"Sharon M." wrote in message
...
Hi again Jezebel,

Thanks for that info. I don't really want to include a macro as the
template
will be distributed in many locations. Also, a number of the users will be
novice and I don't want to risk any mishaps. I think then that I will
stay
with the "back door" method. :-)

Just curious though ... what is the purpose of setting the Update Fields
and
Update Links in the Options?

S.

"Jezebel" wrote:

PrintPreview is a backdoor way to update fields in a document. If you are
using FormFields, run a macro to run OnExit from the formfields. If all
your
reference fields are in the body of the document, use

ActiveDocument.Content.Fields.Update

Since your information is coming from FormFields, it might be better to
use
REF fields elsewhere rather than StyleRef fields: the REF fields *has* to
display the contents of the formfield; while there's nothing to prevent
your
styles being used elsewhere, in which case the StyleRef field will
display
the wrong information.


"Sharon M." wrote in message
...
Hi folks,

I am developing a template user guide and have made extensive use of
form
fields for user input. On the front page of the guide I have included
form
fields for Document type, Document title, Document Sub-title, Name of
company, Name of Department. All of these are defined with a Style name
and I
use StyleRef fields throughout the document to have the text
auto-filled
from
the entries on the cover.

This is my question: As soon as I have completed the front cover I
notice
that the Title and Sub-title are automatically included in the header
BUT
not
in the body of the text. Also, none of the other fields are included
until
I
press Print Preview. The only help I can find in Word is what I have
done
already, namely check Update Fields and Update links under Tools/
Options.

Is this normal? If yes, and the user must do something, is there a
better
option than Print Preview?

I am using Word XP. Thanks for any enlightenment!

Sharon

Hi Jezebel,

That's *exactly* what I was looking for!! :-)

There I was ... I couldn't see the trees for the woods! F9 was the obvious
choice but powerless without the CTRL+A.

Although Print Preview did the trick I wasn't 100% happy with it as I really
want to keep the instructions as simple as possible for the template users.

THANKS!

Sharon M.

"Jezebel" wrote:

Better than print preview is ctrl-A, F9 (select all, update fields)

The Update Fields and Update Links options are intended to control whether
fields and linked content are updated when you print the document.
Interpretation of this seems to vary -- some fields seem to update anyway;
and it seems to me that print preview should observe these settings also
(ie, NOT update if the checkbox is clear) but it seems to update regardless.


"Sharon M." wrote in message
...
Hi again Jezebel,

Thanks for that info. I don't really want to include a macro as the
template
will be distributed in many locations. Also, a number of the users will be
novice and I don't want to risk any mishaps. I think then that I will
stay
with the "back door" method. :-)

Just curious though ... what is the purpose of setting the Update Fields
and
Update Links in the Options?

S.

"Jezebel" wrote:

PrintPreview is a backdoor way to update fields in a document. If you are
using FormFields, run a macro to run OnExit from the formfields. If all
your
reference fields are in the body of the document, use

ActiveDocument.Content.Fields.Update

Since your information is coming from FormFields, it might be better to
use
REF fields elsewhere rather than StyleRef fields: the REF fields *has* to
display the contents of the formfield; while there's nothing to prevent
your
styles being used elsewhere, in which case the StyleRef field will
display
the wrong information.


"Sharon M." wrote in message
...
Hi folks,

I am developing a template user guide and have made extensive use of
form
fields for user input. On the front page of the guide I have included
form
fields for Document type, Document title, Document Sub-title, Name of
company, Name of Department. All of these are defined with a Style name
and I
use StyleRef fields throughout the document to have the text
auto-filled
from
the entries on the cover.

This is my question: As soon as I have completed the front cover I
notice
that the Title and Sub-title are automatically included in the header
BUT
not
in the body of the text. Also, none of the other fields are included
until
I
press Print Preview. The only help I can find in Word is what I have
done
already, namely check Update Fields and Update links under Tools/
Options.

Is this normal? If yes, and the user must do something, is there a
better
option than Print Preview?

I am using Word XP. Thanks for any enlightenment!

Sharon

Bear in mind the ctrl-A option updates fields only in the body of the
document, not in headers and footers, textboxes, etc.




"Sharon M." wrote in message
...
Hi Jezebel,

That's *exactly* what I was looking for!! :-)

There I was ... I couldn't see the trees for the woods! F9 was the obvious
choice but powerless without the CTRL+A.

Although Print Preview did the trick I wasn't 100% happy with it as I
really
want to keep the instructions as simple as possible for the template
users.

THANKS!

Sharon M.

"Jezebel" wrote:

Better than print preview is ctrl-A, F9 (select all, update fields)

The Update Fields and Update Links options are intended to control
whether
fields and linked content are updated when you print the document.
Interpretation of this seems to vary -- some fields seem to update
anyway;
and it seems to me that print preview should observe these settings also
(ie, NOT update if the checkbox is clear) but it seems to update
regardless.


"Sharon M." wrote in message
...
Hi again Jezebel,

Thanks for that info. I don't really want to include a macro as the
template
will be distributed in many locations. Also, a number of the users will
be
novice and I don't want to risk any mishaps. I think then that I will
stay
with the "back door" method. :-)

Just curious though ... what is the purpose of setting the Update
Fields
and
Update Links in the Options?

S.

"Jezebel" wrote:

PrintPreview is a backdoor way to update fields in a document. If you
are
using FormFields, run a macro to run OnExit from the formfields. If
all
your
reference fields are in the body of the document, use

ActiveDocument.Content.Fields.Update

Since your information is coming from FormFields, it might be better
to
use
REF fields elsewhere rather than StyleRef fields: the REF fields *has*
to
display the contents of the formfield; while there's nothing to
prevent
your
styles being used elsewhere, in which case the StyleRef field will
display
the wrong information.


"Sharon M." wrote in message
...
Hi folks,

I am developing a template user guide and have made extensive use of
form
fields for user input. On the front page of the guide I have
included
form
fields for Document type, Document title, Document Sub-title, Name
of
company, Name of Department. All of these are defined with a Style
name
and I
use StyleRef fields throughout the document to have the text
auto-filled
from
the entries on the cover.

This is my question: As soon as I have completed the front cover I
notice
that the Title and Sub-title are automatically included in the
header
BUT
not
in the body of the text. Also, none of the other fields are included
until
I
press Print Preview. The only help I can find in Word is what I have
done
already, namely check Update Fields and Update links under Tools/
Options.

Is this normal? If yes, and the user must do something, is there a
better
option than Print Preview?

I am using Word XP. Thanks for any enlightenment!

Sharon

Yep! I learned that one the hard way i.e. before seeing this response (as
evidenced by my late return to the site)! I am rating this post as helpful to
assist the myriad other frustrated users. :-)

Thanks again,

Sharon

"Jezebel" wrote:

Bear in mind the ctrl-A option updates fields only in the body of the
document, not in headers and footers, textboxes, etc.




"Sharon M." wrote in message
...
Hi Jezebel,

That's *exactly* what I was looking for!! :-)

There I was ... I couldn't see the trees for the woods! F9 was the obvious
choice but powerless without the CTRL+A.

Although Print Preview did the trick I wasn't 100% happy with it as I
really
want to keep the instructions as simple as possible for the template
users.

THANKS!

Sharon M.

"Jezebel" wrote:

Better than print preview is ctrl-A, F9 (select all, update fields)

The Update Fields and Update Links options are intended to control
whether
fields and linked content are updated when you print the document.
Interpretation of this seems to vary -- some fields seem to update
anyway;
and it seems to me that print preview should observe these settings also
(ie, NOT update if the checkbox is clear) but it seems to update
regardless.


"Sharon M." wrote in message
...
Hi again Jezebel,

Thanks for that info. I don't really want to include a macro as the
template
will be distributed in many locations. Also, a number of the users will
be
novice and I don't want to risk any mishaps. I think then that I will
stay
with the "back door" method. :-)

Just curious though ... what is the purpose of setting the Update
Fields
and
Update Links in the Options?

S.

"Jezebel" wrote:

PrintPreview is a backdoor way to update fields in a document. If you
are
using FormFields, run a macro to run OnExit from the formfields. If
all
your
reference fields are in the body of the document, use

ActiveDocument.Content.Fields.Update

Since your information is coming from FormFields, it might be better
to
use
REF fields elsewhere rather than StyleRef fields: the REF fields *has*
to
display the contents of the formfield; while there's nothing to
prevent
your
styles being used elsewhere, in which case the StyleRef field will
display
the wrong information.


"Sharon M." wrote in message
...
Hi folks,

I am developing a template user guide and have made extensive use of
form
fields for user input. On the front page of the guide I have
included
form
fields for Document type, Document title, Document Sub-title, Name
of
company, Name of Department. All of these are defined with a Style
name
and I
use StyleRef fields throughout the document to have the text
auto-filled
from
the entries on the cover.

This is my question: As soon as I have completed the front cover I
notice
that the Title and Sub-title are automatically included in the
header
BUT
not
in the body of the text. Also, none of the other fields are included
until
I
press Print Preview. The only help I can find in Word is what I have
done
already, namely check Update Fields and Update links under Tools/
Options.

Is this normal? If yes, and the user must do something, is there a
better
option than Print Preview?

I am using Word XP. Thanks for any enlightenment!

Sharon