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Headed Letter Template for Gtoup Directors (office 2003)
I would like some help in creating a template for individual directors writing on company business. Until last year when a director of our company wrote on company business they wrote on the their own paper with their personal address and signed like
so Eve Adam Director ABC Co. Ltd A recent change in the UK companies act requires that all directors writing on behalf of a company show (on each page of a letter or email they write) 1 The full company name and type (e.g. PLC, Limited,...etc) 2 The Company's Registered address 3) The Company's Registered number They can also include their own return address but if the directors name is shown in the letterhead , then the names of all the other directors must be shown with their nationality if they are not British. The directors do not want thisfull information to be shown on their letters, reserving that format for the company secretary when writing on behalf of the Board. This means we cannot have single template for company headed letters and I am attempting to devise a template which will include the mandatory information and allow the writer to include their own postal address and telephone number, the inside address for the addressee and the signature above the word Director I had thought to put the company name in boldface in the header of the template and the detailed information in the footer so each director could have a copy of the template and insert as appropriate their address, the inside address, the text of course, and their personal signature (from a Truetype font). However I am not finding it east to produce an elegant result and would be grateful if anyone could point me in the direction of a good way to do It. -- John Butler |
#2
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Headed Letter Template for Gtoup Directors (office 2003)
Start with http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "John Butler" wrote in message ... I would like some help in creating a template for individual directors writing on company business. Until last year when a director of our company wrote on company business they wrote on the their own paper with their personal address and signed like so Eve Adam Director ABC Co. Ltd A recent change in the UK companies act requires that all directors writing on behalf of a company show (on each page of a letter or email they write) 1 The full company name and type (e.g. PLC, Limited,...etc) 2 The Company's Registered address 3) The Company's Registered number They can also include their own return address but if the directors name is shown in the letterhead , then the names of all the other directors must be shown with their nationality if they are not British. The directors do not want thisfull information to be shown on their letters, reserving that format for the company secretary when writing on behalf of the Board. This means we cannot have single template for company headed letters and I am attempting to devise a template which will include the mandatory information and allow the writer to include their own postal address and telephone number, the inside address for the addressee and the signature above the word Director I had thought to put the company name in boldface in the header of the template and the detailed information in the footer so each director could have a copy of the template and insert as appropriate their address, the inside address, the text of course, and their personal signature (from a Truetype font). However I am not finding it east to produce an elegant result and would be grateful if anyone could point me in the direction of a good way to do It. -- John Butler |
#3
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Headed Letter Template for Gtoup Directors (office 2003)
Suzanne
Thanks for your message: The site is interesting but it is not orientated to my problem I do know how to produce fixed letterheads, indeed I have supplied several hundred, my current problem is to supply a "live" letterhead because of the recent UK legislation which requires any letter written on behalf of a company to included quite a lot of company details. I have got a rough working solution, which is to modify the Word Template for "Professional Letter" to include the company at the beginning and the detailed information in the footer and save it as a new template in My Documents\ABCCo\ Headed Letter.dot. The director creates a new letter by opening this file as a template, typing in their personal information , addressee, text and signature at the indicated fields and then saves the letter as a .doc with the customer identification before printing or emailing. The template (.dot file) is then closed, for use net time needed. This serves the purpose but it does require the user to have some skill in Word, which currently is the case with all my Board Members but for the future I am looking for ideas for a more boiler plate approach. John "Suzanne S. Barnhill" wrote in message ... Start with http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "John Butler" wrote in message ... I would like some help in creating a template for individual directors writing on company business. Until last year when a director of our company wrote on company business they wrote on the their own paper with their personal address and signed like so Eve Adam Director ABC Co. Ltd A recent change in the UK companies act requires that all directors writing on behalf of a company show (on each page of a letter or email they write) 1 The full company name and type (e.g. PLC, Limited,...etc) 2 The Company's Registered address 3) The Company's Registered number They can also include their own return address but if the directors name is shown in the letterhead , then the names of all the other directors must be shown with their nationality if they are not British. The directors do not want thisfull information to be shown on their letters, reserving that format for the company secretary when writing on behalf of the Board. This means we cannot have single template for company headed letters and I am attempting to devise a template which will include the mandatory information and allow the writer to include their own postal address and telephone number, the inside address for the addressee and the signature above the word Director I had thought to put the company name in boldface in the header of the template and the detailed information in the footer so each director could have a copy of the template and insert as appropriate their address, the inside address, the text of course, and their personal signature (from a Truetype font). However I am not finding it east to produce an elegant result and would be grateful if anyone could point me in the direction of a good way to do It. -- John Butler |
#4
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Headed Letter Template for Gtoup Directors (office 2003)
The "live" portion of it can perhaps be addressed with AutoText or
IncludeText fields, with AutoText entries and IncludeText targets tailored to each specific user. That is, the generic template includes an AutoText field for an entry named, say, User, and the AutoText entry named User is different in each user's Normal.dot. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "John Butler" wrote in message ... Suzanne Thanks for your message: The site is interesting but it is not orientated to my problem I do know how to produce fixed letterheads, indeed I have supplied several hundred, my current problem is to supply a "live" letterhead because of the recent UK legislation which requires any letter written on behalf of a company to included quite a lot of company details. I have got a rough working solution, which is to modify the Word Template for "Professional Letter" to include the company at the beginning and the detailed information in the footer and save it as a new template in My Documents\ABCCo\ Headed Letter.dot. The director creates a new letter by opening this file as a template, typing in their personal information , addressee, text and signature at the indicated fields and then saves the letter as a .doc with the customer identification before printing or emailing. The template (.dot file) is then closed, for use net time needed. This serves the purpose but it does require the user to have some skill in Word, which currently is the case with all my Board Members but for the future I am looking for ideas for a more boiler plate approach. John "Suzanne S. Barnhill" wrote in message ... Start with http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "John Butler" wrote in message ... I would like some help in creating a template for individual directors writing on company business. Until last year when a director of our company wrote on company business they wrote on the their own paper with their personal address and signed like so Eve Adam Director ABC Co. Ltd A recent change in the UK companies act requires that all directors writing on behalf of a company show (on each page of a letter or email they write) 1 The full company name and type (e.g. PLC, Limited,...etc) 2 The Company's Registered address 3) The Company's Registered number They can also include their own return address but if the directors name is shown in the letterhead , then the names of all the other directors must be shown with their nationality if they are not British. The directors do not want thisfull information to be shown on their letters, reserving that format for the company secretary when writing on behalf of the Board. This means we cannot have single template for company headed letters and I am attempting to devise a template which will include the mandatory information and allow the writer to include their own postal address and telephone number, the inside address for the addressee and the signature above the word Director I had thought to put the company name in boldface in the header of the template and the detailed information in the footer so each director could have a copy of the template and insert as appropriate their address, the inside address, the text of course, and their personal signature (from a Truetype font). However I am not finding it east to produce an elegant result and would be grateful if anyone could point me in the direction of a good way to do It. -- John Butler |
#5
Posted to microsoft.public.word.docmanagement
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Headed Letter Template for Gtoup Directors (office 2003)
Suzanne
That is an interesting idea. I will try and use it. Thanks for your help John "Suzanne S. Barnhill" wrote in message ... The "live" portion of it can perhaps be addressed with AutoText or IncludeText fields, with AutoText entries and IncludeText targets tailored to each specific user. That is, the generic template includes an AutoText field for an entry named, say, User, and the AutoText entry named User is different in each user's Normal.dot. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "John Butler" wrote in message ... Suzanne Thanks for your message: The site is interesting but it is not orientated to my problem I do know how to produce fixed letterheads, indeed I have supplied several hundred, my current problem is to supply a "live" letterhead because of the recent UK legislation which requires any letter written on behalf of a company to included quite a lot of company details. I have got a rough working solution, which is to modify the Word Template for "Professional Letter" to include the company at the beginning and the detailed information in the footer and save it as a new template in My Documents\ABCCo\ Headed Letter.dot. The director creates a new letter by opening this file as a template, typing in their personal information , addressee, text and signature at the indicated fields and then saves the letter as a .doc with the customer identification before printing or emailing. The template (.dot file) is then closed, for use net time needed. This serves the purpose but it does require the user to have some skill in Word, which currently is the case with all my Board Members but for the future I am looking for ideas for a more boiler plate approach. John "Suzanne S. Barnhill" wrote in message ... Start with http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "John Butler" wrote in message ... I would like some help in creating a template for individual directors writing on company business. Until last year when a director of our company wrote on company business they wrote on the their own paper with their personal address and signed like so Eve Adam Director ABC Co. Ltd A recent change in the UK companies act requires that all directors writing on behalf of a company show (on each page of a letter or email they write) 1 The full company name and type (e.g. PLC, Limited,...etc) 2 The Company's Registered address 3) The Company's Registered number They can also include their own return address but if the directors name is shown in the letterhead , then the names of all the other directors must be shown with their nationality if they are not British. The directors do not want thisfull information to be shown on their letters, reserving that format for the company secretary when writing on behalf of the Board. This means we cannot have single template for company headed letters and I am attempting to devise a template which will include the mandatory information and allow the writer to include their own postal address and telephone number, the inside address for the addressee and the signature above the word Director I had thought to put the company name in boldface in the header of the template and the detailed information in the footer so each director could have a copy of the template and insert as appropriate their address, the inside address, the text of course, and their personal signature (from a Truetype font). However I am not finding it east to produce an elegant result and would be grateful if anyone could point me in the direction of a good way to do It. -- John Butler |
#6
Posted to microsoft.public.word.docmanagement
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Headed Letter Template for Gtoup Directors (office 2003)
Hope it works for you. Charles Kenyon has a variation on this idea in his
letterhead system at http://addbalance.com/word/download.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "John Butler" wrote in message ... Suzanne That is an interesting idea. I will try and use it. Thanks for your help John "Suzanne S. Barnhill" wrote in message ... The "live" portion of it can perhaps be addressed with AutoText or IncludeText fields, with AutoText entries and IncludeText targets tailored to each specific user. That is, the generic template includes an AutoText field for an entry named, say, User, and the AutoText entry named User is different in each user's Normal.dot. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "John Butler" wrote in message ... Suzanne Thanks for your message: The site is interesting but it is not orientated to my problem I do know how to produce fixed letterheads, indeed I have supplied several hundred, my current problem is to supply a "live" letterhead because of the recent UK legislation which requires any letter written on behalf of a company to included quite a lot of company details. I have got a rough working solution, which is to modify the Word Template for "Professional Letter" to include the company at the beginning and the detailed information in the footer and save it as a new template in My Documents\ABCCo\ Headed Letter.dot. The director creates a new letter by opening this file as a template, typing in their personal information , addressee, text and signature at the indicated fields and then saves the letter as a .doc with the customer identification before printing or emailing. The template (.dot file) is then closed, for use net time needed. This serves the purpose but it does require the user to have some skill in Word, which currently is the case with all my Board Members but for the future I am looking for ideas for a more boiler plate approach. John "Suzanne S. Barnhill" wrote in message ... Start with http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "John Butler" wrote in message ... I would like some help in creating a template for individual directors writing on company business. Until last year when a director of our company wrote on company business they wrote on the their own paper with their personal address and signed like so Eve Adam Director ABC Co. Ltd A recent change in the UK companies act requires that all directors writing on behalf of a company show (on each page of a letter or email they write) 1 The full company name and type (e.g. PLC, Limited,...etc) 2 The Company's Registered address 3) The Company's Registered number They can also include their own return address but if the directors name is shown in the letterhead , then the names of all the other directors must be shown with their nationality if they are not British. The directors do not want thisfull information to be shown on their letters, reserving that format for the company secretary when writing on behalf of the Board. This means we cannot have single template for company headed letters and I am attempting to devise a template which will include the mandatory information and allow the writer to include their own postal address and telephone number, the inside address for the addressee and the signature above the word Director I had thought to put the company name in boldface in the header of the template and the detailed information in the footer so each director could have a copy of the template and insert as appropriate their address, the inside address, the text of course, and their personal signature (from a Truetype font). However I am not finding it east to produce an elegant result and would be grateful if anyone could point me in the direction of a good way to do It. -- John Butler |
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