[Anita]

Whe merging my excel data list to my label file in word, is there a way to
have the file merge vertically rather than horizontally?

[Doug Robbins - Word MVP on news.microsoft.com]

Here is a macro that will modify a data source that is in the form of a Word
table so that the labels will print down the columns rather than across the
rows. If you copy and paste your Excel data into a Word document, then you
can use this macro to do what you are after:

' Macro to assign numbers to data source so that it can be sorted to cause
labels to print down columns
Dim Message, Title, Default
Dim labelrows As Long, labelcolumns As Long
Dim i As Long, j As Long, k As Long
Message = "Enter the number of labels in a row" ' Set prompt.
Title = "Labels per Row" ' Set title.
Default = "3" ' Set default.
' Display message, title, and default value.
labelcolumns = InputBox(Message, Title, Default)
Message = "Enter the number of labels in a column" ' Set prompt.
Title = "Labels per column" ' Set title.
Default = "5" ' Set default.
labelrows = InputBox(Message, Title, Default)
ActiveDocument.Tables(1).Columns.Add
BeforeColumn:=ActiveDocument.Tables(1).Columns(1)
ActiveDocument.Tables(1).Rows(1).Range.Cut
k = 1
For i = 1 To ActiveDocument.Tables(1).Rows.Count - labelcolumns
For j = 1 To labelrows
ActiveDocument.Tables(1).Cell(i, 1).Range.InsertBefore _
k + (j - 1) * labelcolumns
i = i + 1
Next j
k = k + 1
i = i - 1
If k Mod labelcolumns = 1 Then k = k - labelcolumns + _
labelcolumns * labelrows
Next i
ActiveDocument.Tables(1).Sort FieldNumber:="Column 1"
ActiveDocument.Tables(1).Rows(1).Select
Selection.Paste
ActiveDocument.Tables(1).Columns(1).Delete


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Anita" wrote in message
...
Whe merging my excel data list to my label file in word, is there a way to
have the file merge vertically rather than horizontally?