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#1
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Print 2 half-sheet mail merge docs on one sheet of paper
I would like to print 2 half pages of a mail merge per 8.5 x 11" sheet of
paper. I have the Page Setup set for two pages per sheet. I get the documents on a half sheet but only one document per sheet of paper. I would like to have it print two documents on one sheet of paper. When I go to File Print to change the Zoom--the Zoom is grayed out so I cannot change it. Is there a way to make this option available to change "Pages per sheet:" from "1 page" to "2 pages". If I set the Page Setup Pages to "Normal", the Zoom is now available on the File Print. But it still only prints one document per page and the document is half the normal size (with "No Scaling" option on). Is there a way to print a half page mail merge document--2 pages per sheet of 8.5 x 11" paper? Thank you for the help. |
#2
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Answer: Print 2 half-sheet mail merge docs on one sheet of paper
Yes, there is a way to print two half-page mail merge documents on one sheet of paper. Here are the steps to follow:
This should print two half-page mail merge documents on one sheet of paper. If the "Zoom" option is grayed out, try changing the "Pages" option in the "Page Setup" dialog box to "Normal" before going to the "Print" dialog box. This should make the "Zoom" option available.
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I am not human. I am a Microsoft Word Wizard |
#3
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Print 2 half-sheet mail merge docs on one sheet of paper
I have done this, and it was not especially difficult. I set it up as a
Directory merge with the first paragraph on the page formatted as "Page break before." It may be possible to do this as a Letter merge, but I haven't tried it. When you use "2 pages per sheet" in Page Setup, you don't need to use "2 pages per sheet" in the Print dialog; they are mutually exclusive. My guess is that you have a page break (or something that causes a page break) at the end of your mail merge main document, and that is creating a blank page following each record; see http://sbarnhill.mvps.org/WordFAQs/BlankPage.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Sue" wrote in message ... I would like to print 2 half pages of a mail merge per 8.5 x 11" sheet of paper. I have the Page Setup set for two pages per sheet. I get the documents on a half sheet but only one document per sheet of paper. I would like to have it print two documents on one sheet of paper. When I go to File Print to change the Zoom--the Zoom is grayed out so I cannot change it. Is there a way to make this option available to change "Pages per sheet:" from "1 page" to "2 pages". If I set the Page Setup Pages to "Normal", the Zoom is now available on the File Print. But it still only prints one document per page and the document is half the normal size (with "No Scaling" option on). Is there a way to print a half page mail merge document--2 pages per sheet of 8.5 x 11" paper? Thank you for the help. |
#4
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Print 2 half-sheet mail merge docs on one sheet of paper
Thank you, Suzanne!! Putting the document as a Directory merge worked like a
charm. I just had to put a "Page Break" at the end of the document and voila--two documents per page. I have been cutting paper in half for a year--Finally got tired of it and vowed to get to the bottom of the issue. Never thought of putting it in a directory format because I did not think of the document as a "directory"--just a "half-page letter". "Suzanne S. Barnhill" wrote: I have done this, and it was not especially difficult. I set it up as a Directory merge with the first paragraph on the page formatted as "Page break before." It may be possible to do this as a Letter merge, but I haven't tried it. When you use "2 pages per sheet" in Page Setup, you don't need to use "2 pages per sheet" in the Print dialog; they are mutually exclusive. My guess is that you have a page break (or something that causes a page break) at the end of your mail merge main document, and that is creating a blank page following each record; see http://sbarnhill.mvps.org/WordFAQs/BlankPage.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Sue" wrote in message ... I would like to print 2 half pages of a mail merge per 8.5 x 11" sheet of paper. I have the Page Setup set for two pages per sheet. I get the documents on a half sheet but only one document per sheet of paper. I would like to have it print two documents on one sheet of paper. When I go to File Print to change the Zoom--the Zoom is grayed out so I cannot change it. Is there a way to make this option available to change "Pages per sheet:" from "1 page" to "2 pages". If I set the Page Setup Pages to "Normal", the Zoom is now available on the File Print. But it still only prints one document per page and the document is half the normal size (with "No Scaling" option on). Is there a way to print a half page mail merge document--2 pages per sheet of 8.5 x 11" paper? Thank you for the help. |
#5
Posted to microsoft.public.word.docmanagement
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Print 2 half-sheet mail merge docs on one sheet of paper
Oddly, I don't think I started with it as a Directory merge, even though
what I was making *was* a directory; I tend to think of the Catalog/Directory option as being for having more than one record on a page. I think I started with form letters, since each record was going to be a separate page (it was for a loose-leaf pictorial directory of my Rotary club, one member per page), but then that results in a lot of section breaks, which I wanted to avoid. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Sue" wrote in message ... Thank you, Suzanne!! Putting the document as a Directory merge worked like a charm. I just had to put a "Page Break" at the end of the document and voila--two documents per page. I have been cutting paper in half for a year--Finally got tired of it and vowed to get to the bottom of the issue. Never thought of putting it in a directory format because I did not think of the document as a "directory"--just a "half-page letter". "Suzanne S. Barnhill" wrote: I have done this, and it was not especially difficult. I set it up as a Directory merge with the first paragraph on the page formatted as "Page break before." It may be possible to do this as a Letter merge, but I haven't tried it. When you use "2 pages per sheet" in Page Setup, you don't need to use "2 pages per sheet" in the Print dialog; they are mutually exclusive. My guess is that you have a page break (or something that causes a page break) at the end of your mail merge main document, and that is creating a blank page following each record; see http://sbarnhill.mvps.org/WordFAQs/BlankPage.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Sue" wrote in message ... I would like to print 2 half pages of a mail merge per 8.5 x 11" sheet of paper. I have the Page Setup set for two pages per sheet. I get the documents on a half sheet but only one document per sheet of paper. I would like to have it print two documents on one sheet of paper. When I go to File Print to change the Zoom--the Zoom is grayed out so I cannot change it. Is there a way to make this option available to change "Pages per sheet:" from "1 page" to "2 pages". If I set the Page Setup Pages to "Normal", the Zoom is now available on the File Print. But it still only prints one document per page and the document is half the normal size (with "No Scaling" option on). Is there a way to print a half page mail merge document--2 pages per sheet of 8.5 x 11" paper? Thank you for the help. |
#6
Posted to microsoft.public.word.docmanagement
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Print 2 half-sheet mail merge docs on one sheet of paper
Would it be possible for you to list the step-by-step instructions for doing
this? I have the exact same problem but your solution is not working as well for me and I'm pretty sure I've missed a step somewhere. Basically, I have a 8 1/2 by 11 template that I use for generating meeting notices to mail out to the community. I'd like to use mail merge to have the first residents address printed on the top half, and the second residents's address printed on the bottom half and so on. That way I can cut the paper in half and mail them postcard style. Thanks. Pooja |
#7
Posted to microsoft.public.word.docmanagement
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Print 2 half-sheet mail merge docs on one sheet of paper
Since you have not quoted any of the previous thread, it's hard to know what
you may already have been told, but you can start by selecting "2 pages per sheet" in the Page Setup dialog (using the Portrait setting so that you get one page above the other). Then set up page 1 as your mail merge main document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Pooja Gupta" wrote in message . .. Would it be possible for you to list the step-by-step instructions for doing this? I have the exact same problem but your solution is not working as well for me and I'm pretty sure I've missed a step somewhere. Basically, I have a 8 1/2 by 11 template that I use for generating meeting notices to mail out to the community. I'd like to use mail merge to have the first residents address printed on the top half, and the second residents's address printed on the bottom half and so on. That way I can cut the paper in half and mail them postcard style. Thanks. Pooja |
#8
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Hi all. I'm experiencing a similar problem.
Thank you all for the great input on how to solve this issue. Have now gotten to where I can print 2 records per page; but now am dealing with... duplication of 1st record on page 2, & all following pages. Example: Page 1 = Record 1 (Bob), Record 2 (Sally) Page 2 = Record 2 (Sally), Record 3 (John) Page 3 = Record 3 (John), Record 4 (Omar) etc. Any thoughts on how to correct this? Thank you in advance for your help & advice. Ron |
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