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#1
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Annotated report template
I want to create an annotated document template for a large report that has
set headers (no problem there) but also describes the information that should be included in each section. I have seen this in templates where the text is colored and has a dotted underline under the annotated text. I haven't been able to find how to do this in Word's help index. Any ideas? -- LAC |
#2
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Annotated report template
LAC:
Your description "the text is colored and has a dotted underline under the annotated text" makes me think that the notes use hidden text. To hide text, you select it and click Format Font. Then check the Hidden check box. Hidden text is displayed or hidden according to the setting in Tools Options View. It's simplest just to toggle the Show/Hide button, but you could build a specific button to just turn the hidden text on or off. You may not want to use hidden text. You may just want text in a different color with or without a dotted underline. All these options are also available in the Format Font dialog box. A better approach would be to define a style for your notations. The style would have the desired font formatting built-in, so you'd only need to style your notes correctly. Bear -- Windows XP, Word 2000 |
#3
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Annotated report template
Thanks, is there a way to do this so that the annotated text is removed when
the actual report text is inserted? -- LAC "Bear" wrote: LAC: Your description "the text is colored and has a dotted underline under the annotated text" makes me think that the notes use hidden text. To hide text, you select it and click Format Font. Then check the Hidden check box. Hidden text is displayed or hidden according to the setting in Tools Options View. It's simplest just to toggle the Show/Hide button, but you could build a specific button to just turn the hidden text on or off. You may not want to use hidden text. You may just want text in a different color with or without a dotted underline. All these options are also available in the Format Font dialog box. A better approach would be to define a style for your notations. The style would have the desired font formatting built-in, so you'd only need to style your notes correctly. Bear -- Windows XP, Word 2000 |
#4
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Annotated report template
That sounds more like a MacroButton NoMacro field, which can be formatted as
colored and with a dotted underline, but the text typed to replace it would inherit the same formatting. See http://word.mvps.org/FAQs/TblsFldsFm...acroButton.htm for instructions. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "LAC" wrote in message ... Thanks, is there a way to do this so that the annotated text is removed when the actual report text is inserted? -- LAC "Bear" wrote: LAC: Your description "the text is colored and has a dotted underline under the annotated text" makes me think that the notes use hidden text. To hide text, you select it and click Format Font. Then check the Hidden check box. Hidden text is displayed or hidden according to the setting in Tools Options View. It's simplest just to toggle the Show/Hide button, but you could build a specific button to just turn the hidden text on or off. You may not want to use hidden text. You may just want text in a different color with or without a dotted underline. All these options are also available in the Format Font dialog box. A better approach would be to define a style for your notations. The style would have the desired font formatting built-in, so you'd only need to style your notes correctly. Bear -- Windows XP, Word 2000 |
#5
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Annotated report template
LAC:
When you click File New, select the Letters and Faxes tab, and create any letter or fax, you'll get lots of areas that say "[Click here and type the subject ... etc. etc.]" If you select one of these right-click, then click Toggle Field Codes, you'll see that the templates use a MacroButton field in a sort of tricky way. They don't launch anything, they just hold the notation text, can be selected, and are completely replaced when the user starts typing. That would be one way. The basis of this is that Word is forcing the user to select the notation, and when Typing Replaces Selection is checked, the user's typing replaces the selection. Other ways I can think of all involve incorporating a cleanup macro that runs on demand. Bear -- Windows XP, Word 2000 "LAC" wrote: Thanks, is there a way to do this so that the annotated text is removed when the actual report text is inserted? -- LAC "Bear" wrote: LAC: Your description "the text is colored and has a dotted underline under the annotated text" makes me think that the notes use hidden text. To hide text, you select it and click Format Font. Then check the Hidden check box. Hidden text is displayed or hidden according to the setting in Tools Options View. It's simplest just to toggle the Show/Hide button, but you could build a specific button to just turn the hidden text on or off. You may not want to use hidden text. You may just want text in a different color with or without a dotted underline. All these options are also available in the Format Font dialog box. A better approach would be to define a style for your notations. The style would have the desired font formatting built-in, so you'd only need to style your notes correctly. Bear -- Windows XP, Word 2000 |
#6
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Annotated report template
Both great suggestions, thanks. I'm going to try both and see which works
best for what I'm trying to do. -- LAC "Bear" wrote: LAC: When you click File New, select the Letters and Faxes tab, and create any letter or fax, you'll get lots of areas that say "[Click here and type the subject ... etc. etc.]" If you select one of these right-click, then click Toggle Field Codes, you'll see that the templates use a MacroButton field in a sort of tricky way. They don't launch anything, they just hold the notation text, can be selected, and are completely replaced when the user starts typing. That would be one way. The basis of this is that Word is forcing the user to select the notation, and when Typing Replaces Selection is checked, the user's typing replaces the selection. Other ways I can think of all involve incorporating a cleanup macro that runs on demand. Bear -- Windows XP, Word 2000 "LAC" wrote: Thanks, is there a way to do this so that the annotated text is removed when the actual report text is inserted? -- LAC "Bear" wrote: LAC: Your description "the text is colored and has a dotted underline under the annotated text" makes me think that the notes use hidden text. To hide text, you select it and click Format Font. Then check the Hidden check box. Hidden text is displayed or hidden according to the setting in Tools Options View. It's simplest just to toggle the Show/Hide button, but you could build a specific button to just turn the hidden text on or off. You may not want to use hidden text. You may just want text in a different color with or without a dotted underline. All these options are also available in the Format Font dialog box. A better approach would be to define a style for your notations. The style would have the desired font formatting built-in, so you'd only need to style your notes correctly. Bear -- Windows XP, Word 2000 |
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