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#1
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Printing multiple pages on a sheet of paper
I've got a mail merge document (membership card) that is sized to 3"x2½"
paper. I want to print them ten up on a sheet of paper, centered. When I tell Word I'd like to print, it doesn't give me ten to a page as an option, yet I've seen busniess card layouts that will print the same document ten up. Could anyone explain to me how to tell Word to print what I want? Thanks... |
#2
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1. Open Tools | Envelopes and Labels (in Word 2002 and 2003, it's Tools |
Letters and Mailings | Envelopes and Labels) and select the Labels tab. 2. Click on the Options... button. 3. In the Label Options dialog, select "Avery standard" beside "Label products" (it will probably be selected by default). 4. In the "Product number" list, scroll down to one of the stock numbers for a sheet of business cards, such as 3612. 5. Click OK, then New Document. This will give you a full sheet of business cards. They're set up as a table, so be sure you have table gridlines displayed (Table | Show Gridlines) so that you can see the label boundaries. 6. Set up your card design in one label, then Copy. Select the entire table and Paste. FWIW, this is *much* easier to do in Publisher. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Bill Seymour" Bill wrote in message ... I've got a mail merge document (membership card) that is sized to 3"x2½" paper. I want to print them ten up on a sheet of paper, centered. When I tell Word I'd like to print, it doesn't give me ten to a page as an option, yet I've seen busniess card layouts that will print the same document ten up. Could anyone explain to me how to tell Word to print what I want? Thanks... |
#3
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Hi Suzanne, unfortunately this doesn't allow me to do the mail merge that
makes each membership card unique. Each card has the name and member number printed on it, so a table defining the shape of the cards doesn't work. I need to be able to print what Word considers different pages on the sheet, such that each page reflects the differing contents of the cards. Best regards, Bill Seymour "Suzanne S. Barnhill" wrote: 1. Open Tools | Envelopes and Labels (in Word 2002 and 2003, it's Tools | Letters and Mailings | Envelopes and Labels) and select the Labels tab. 2. Click on the Options... button. 3. In the Label Options dialog, select "Avery standard" beside "Label products" (it will probably be selected by default). 4. In the "Product number" list, scroll down to one of the stock numbers for a sheet of business cards, such as 3612. 5. Click OK, then New Document. This will give you a full sheet of business cards. They're set up as a table, so be sure you have table gridlines displayed (Table | Show Gridlines) so that you can see the label boundaries. 6. Set up your card design in one label, then Copy. Select the entire table and Paste. FWIW, this is *much* easier to do in Publisher. |
#4
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Did you mention that this was a mail merge? Well, you just select Labels for
the merge type. Create the mail merge main document with the desired card layout and include merge fields for the variable information. How you go about this will depend on your version of Word. For information on Word 2000 and earlier, see http://word.mvps.org/FAQs/MailMerge/...AMailMerge.htm. For Word 2002/2003, see http://www.gmayor.com/mail_merge_lab...th_word_xp.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Bill Seymour" wrote in message ... Hi Suzanne, unfortunately this doesn't allow me to do the mail merge that makes each membership card unique. Each card has the name and member number printed on it, so a table defining the shape of the cards doesn't work. I need to be able to print what Word considers different pages on the sheet, such that each page reflects the differing contents of the cards. Best regards, Bill Seymour "Suzanne S. Barnhill" wrote: 1. Open Tools | Envelopes and Labels (in Word 2002 and 2003, it's Tools | Letters and Mailings | Envelopes and Labels) and select the Labels tab. 2. Click on the Options... button. 3. In the Label Options dialog, select "Avery standard" beside "Label products" (it will probably be selected by default). 4. In the "Product number" list, scroll down to one of the stock numbers for a sheet of business cards, such as 3612. 5. Click OK, then New Document. This will give you a full sheet of business cards. They're set up as a table, so be sure you have table gridlines displayed (Table | Show Gridlines) so that you can see the label boundaries. 6. Set up your card design in one label, then Copy. Select the entire table and Paste. FWIW, this is *much* easier to do in Publisher. |
#5
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Thaks Suzanne, that's closer. I now get a couple of hundred pages with one
membership card per page. the mail merge doesn't seem to fill the table, it only places items in the first table cell on each page. This is pretty much the same result I had with the original attempt using the business card templates, except that I'm only getting on per page instead of several identical ones per page. Word 2003 BTW, if that helps. Bill "Suzanne S. Barnhill" wrote: Did you mention that this was a mail merge? Well, you just select Labels for the merge type. Create the mail merge main document with the desired card layout and include merge fields for the variable information. How you go about this will depend on your version of Word. For information on Word 2000 and earlier, see http://word.mvps.org/FAQs/MailMerge/...AMailMerge.htm. For Word 2002/2003, see http://www.gmayor.com/mail_merge_lab...th_word_xp.htm |
#6
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It is very easy to overlook the Propagate Labels step, which copies your
design (including merge fields) from one label to the rest on the page. I haven't used the Mail Merge Wizard enough to tell you exactly where that step occurs (I create my merges the old-fashioned way; see http://home.earthlink.net/~wordfaqs/...MailMerges.htm), but if you will back up a bit, you should see an inconspicuous instruction that uses some other word besides "propagate" but to the same general effect. Ah, wait, the KB article "How to use the mail merge to create mailing labels in Word 2002" at http://support.microsoft.com/?kbid=294684 tells me that the instruction is "Update all labels." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Bill Seymour" wrote in message ... Thaks Suzanne, that's closer. I now get a couple of hundred pages with one membership card per page. the mail merge doesn't seem to fill the table, it only places items in the first table cell on each page. This is pretty much the same result I had with the original attempt using the business card templates, except that I'm only getting on per page instead of several identical ones per page. Word 2003 BTW, if that helps. Bill "Suzanne S. Barnhill" wrote: Did you mention that this was a mail merge? Well, you just select Labels for the merge type. Create the mail merge main document with the desired card layout and include merge fields for the variable information. How you go about this will depend on your version of Word. For information on Word 2000 and earlier, see http://word.mvps.org/FAQs/MailMerge/...AMailMerge.htm. For Word 2002/2003, see http://www.gmayor.com/mail_merge_lab...th_word_xp.htm |
#7
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You need to propagate the labels - which is explained in the article Suzanne
posted earlier - http://www.gmayor.com/mail_merge_lab...th_word_xp.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Bill Seymour wrote: Thaks Suzanne, that's closer. I now get a couple of hundred pages with one membership card per page. the mail merge doesn't seem to fill the table, it only places items in the first table cell on each page. This is pretty much the same result I had with the original attempt using the business card templates, except that I'm only getting on per page instead of several identical ones per page. Word 2003 BTW, if that helps. Bill "Suzanne S. Barnhill" wrote: Did you mention that this was a mail merge? Well, you just select Labels for the merge type. Create the mail merge main document with the desired card layout and include merge fields for the variable information. How you go about this will depend on your version of Word. For information on Word 2000 and earlier, see http://word.mvps.org/FAQs/MailMerge/...AMailMerge.htm. For Word 2002/2003, see http://www.gmayor.com/mail_merge_lab...th_word_xp.htm |
#8
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Thanks! That one did it.
Bill "Suzanne S. Barnhill" wrote: It is very easy to overlook the Propagate Labels step, which copies your design (including merge fields) from one label to the rest on the page. I haven't used the Mail Merge Wizard enough to tell you exactly where that step occurs (I create my merges the old-fashioned way; see http://home.earthlink.net/~wordfaqs/...MailMerges.htm), but if you will back up a bit, you should see an inconspicuous instruction that uses some other word besides "propagate" but to the same general effect. Ah, wait, the KB article "How to use the mail merge to create mailing labels in Word 2002" at http://support.microsoft.com/?kbid=294684 tells me that the instruction is "Update all labels." |
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