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#1
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Doc created using shared template changes when opened on diff comp
Two procedure writers use the same procedure template to create procedure
documents. On occasion, some of the paragraph spacing before the paragraph is changed a few points by a writer to allow manual page breaks to be placed in convenient locations (allowing procedural steps to remain with associated notes and warnings, etc). Manual page breaks are used thoughout the document to keep strict control on page format. Some of the documents created by one of the writers look fine on the originating computer; however, if they are opened on the other writer's computer, the paragraph spacing reverts to the template setting and auto page breaks can double the pages in the document. The "Automatically update template styles" option is not turned on and the Normal template is the same for both users. Any ideas why this is happening? |
#2
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Doc created using shared template changes when opened on diff comp
If Word 2003 on Menu Tools Templates and Addins - uncheck box "Automatically
Update Styles". Close document and reopen. If that is not the problem check the individual styles - Modify "Name of Style" and uncheck "Automatically update" - you should do this on the document template not the documents created to solve the problem once and for all and then reattach the amended template to the documents already created. Hope this helps. "TKerr" wrote in message ... Two procedure writers use the same procedure template to create procedure documents. On occasion, some of the paragraph spacing before the paragraph is changed a few points by a writer to allow manual page breaks to be placed in convenient locations (allowing procedural steps to remain with associated notes and warnings, etc). Manual page breaks are used thoughout the document to keep strict control on page format. Some of the documents created by one of the writers look fine on the originating computer; however, if they are opened on the other writer's computer, the paragraph spacing reverts to the template setting and auto page breaks can double the pages in the document. The "Automatically update template styles" option is not turned on and the Normal template is the same for both users. Any ideas why this is happening? |
#3
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Doc created using shared template changes when opened on diff
Thanks for your quick reply summer. I have done some more research and I
think I asked the wrong question. If the same document is opened on two different computers, the spacing that appears between the paragraphs is different. When the style is checked, the assigned spacing is the same on either computer. However, when displayed or printed, the spacing is different enough to throw off the pagination. But more confusing is it only happens in one direction. In other words, documents created on computer 1 will open to look the same on computer 2. But documents on created on computer 2 may open on computer 1 with the spacing between paragraphs a few points different. The style pt setting is the same on either computer, but the displayed and printed results are different. "Summer" wrote: If Word 2003 on Menu Tools Templates and Addins - uncheck box "Automatically Update Styles". Close document and reopen. If that is not the problem check the individual styles - Modify "Name of Style" and uncheck "Automatically update" - you should do this on the document template not the documents created to solve the problem once and for all and then reattach the amended template to the documents already created. Hope this helps. "TKerr" wrote in message ... Two procedure writers use the same procedure template to create procedure documents. On occasion, some of the paragraph spacing before the paragraph is changed a few points by a writer to allow manual page breaks to be placed in convenient locations (allowing procedural steps to remain with associated notes and warnings, etc). Manual page breaks are used thoughout the document to keep strict control on page format. Some of the documents created by one of the writers look fine on the originating computer; however, if they are opened on the other writer's computer, the paragraph spacing reverts to the template setting and auto page breaks can double the pages in the document. The "Automatically update template styles" option is not turned on and the Normal template is the same for both users. Any ideas why this is happening? |
#4
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Doc created using shared template changes when opened on diff
Do you use different graphics cards and drivers and monitors?
"TKerr" wrote in message ... Thanks for your quick reply summer. I have done some more research and I think I asked the wrong question. If the same document is opened on two different computers, the spacing that appears between the paragraphs is different. When the style is checked, the assigned spacing is the same on either computer. However, when displayed or printed, the spacing is different enough to throw off the pagination. But more confusing is it only happens in one direction. In other words, documents created on computer 1 will open to look the same on computer 2. But documents on created on computer 2 may open on computer 1 with the spacing between paragraphs a few points different. The style pt setting is the same on either computer, but the displayed and printed results are different. "Summer" wrote: If Word 2003 on Menu Tools Templates and Addins - uncheck box "Automatically Update Styles". Close document and reopen. If that is not the problem check the individual styles - Modify "Name of Style" and uncheck "Automatically update" - you should do this on the document template not the documents created to solve the problem once and for all and then reattach the amended template to the documents already created. Hope this helps. "TKerr" wrote in message ... Two procedure writers use the same procedure template to create procedure documents. On occasion, some of the paragraph spacing before the paragraph is changed a few points by a writer to allow manual page breaks to be placed in convenient locations (allowing procedural steps to remain with associated notes and warnings, etc). Manual page breaks are used thoughout the document to keep strict control on page format. Some of the documents created by one of the writers look fine on the originating computer; however, if they are opened on the other writer's computer, the paragraph spacing reverts to the template setting and auto page breaks can double the pages in the document. The "Automatically update template styles" option is not turned on and the Normal template is the same for both users. Any ideas why this is happening? |
#5
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Doc created using shared template changes when opened on diff
Different graphics cards, but I don't think that would cause the difference
in spacing when a page is printed. If the same page of a document is printed from each computer, then held ontop of each other and held up to the light, the font and font spacing are exactly the same. But the spacing between the paragraphs is different. That is the way it displays on the screen, also. "Summer" wrote: Do you use different graphics cards and drivers and monitors? "TKerr" wrote in message ... Thanks for your quick reply summer. I have done some more research and I think I asked the wrong question. If the same document is opened on two different computers, the spacing that appears between the paragraphs is different. When the style is checked, the assigned spacing is the same on either computer. However, when displayed or printed, the spacing is different enough to throw off the pagination. But more confusing is it only happens in one direction. In other words, documents created on computer 1 will open to look the same on computer 2. But documents on created on computer 2 may open on computer 1 with the spacing between paragraphs a few points different. The style pt setting is the same on either computer, but the displayed and printed results are different. "Summer" wrote: If Word 2003 on Menu Tools Templates and Addins - uncheck box "Automatically Update Styles". Close document and reopen. If that is not the problem check the individual styles - Modify "Name of Style" and uncheck "Automatically update" - you should do this on the document template not the documents created to solve the problem once and for all and then reattach the amended template to the documents already created. Hope this helps. "TKerr" wrote in message ... Two procedure writers use the same procedure template to create procedure documents. On occasion, some of the paragraph spacing before the paragraph is changed a few points by a writer to allow manual page breaks to be placed in convenient locations (allowing procedural steps to remain with associated notes and warnings, etc). Manual page breaks are used thoughout the document to keep strict control on page format. Some of the documents created by one of the writers look fine on the originating computer; however, if they are opened on the other writer's computer, the paragraph spacing reverts to the template setting and auto page breaks can double the pages in the document. The "Automatically update template styles" option is not turned on and the Normal template is the same for both users. Any ideas why this is happening? |
#6
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Doc created using shared template changes when opened on diff
What could the Word program operating on computer 1 possibly embed or set
that is not compatible with or read correctly by computer 2? Both are using the same template, both are using the same printer. This is driving me insane. It affects about 2500 procedures and has been a problem and work around since we started using Word. For example, if a procedure is written on computer 1 and has 70 pages, when it is opened on computer 2 repaginates to 92 pages because of the increase in the amount of spacing between paragraphs. However, if a 70 page procedure is created on computer 2 and opened on computer 1, the spacing and pagination are fine. "Summer" wrote: Do you use different graphics cards and drivers and monitors? "TKerr" wrote in message ... Thanks for your quick reply summer. I have done some more research and I think I asked the wrong question. If the same document is opened on two different computers, the spacing that appears between the paragraphs is different. When the style is checked, the assigned spacing is the same on either computer. However, when displayed or printed, the spacing is different enough to throw off the pagination. But more confusing is it only happens in one direction. In other words, documents created on computer 1 will open to look the same on computer 2. But documents on created on computer 2 may open on computer 1 with the spacing between paragraphs a few points different. The style pt setting is the same on either computer, but the displayed and printed results are different. "Summer" wrote: If Word 2003 on Menu Tools Templates and Addins - uncheck box "Automatically Update Styles". Close document and reopen. If that is not the problem check the individual styles - Modify "Name of Style" and uncheck "Automatically update" - you should do this on the document template not the documents created to solve the problem once and for all and then reattach the amended template to the documents already created. Hope this helps. "TKerr" wrote in message ... Two procedure writers use the same procedure template to create procedure documents. On occasion, some of the paragraph spacing before the paragraph is changed a few points by a writer to allow manual page breaks to be placed in convenient locations (allowing procedural steps to remain with associated notes and warnings, etc). Manual page breaks are used thoughout the document to keep strict control on page format. Some of the documents created by one of the writers look fine on the originating computer; however, if they are opened on the other writer's computer, the paragraph spacing reverts to the template setting and auto page breaks can double the pages in the document. The "Automatically update template styles" option is not turned on and the Normal template is the same for both users. Any ideas why this is happening? |
#7
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Doc created using shared template changes when opened on diff
Summer, I have another clue. If I print a page of a document from either
computer, the blank space between paragraphs is larger on the page printed from computer 1. That is the way it displays, also. Documents opened on computer 1 have more space between the paragraphs; I'm estimating about 2-3 points. "Summer" wrote: Do you use different graphics cards and drivers and monitors? "TKerr" wrote in message ... Thanks for your quick reply summer. I have done some more research and I think I asked the wrong question. If the same document is opened on two different computers, the spacing that appears between the paragraphs is different. When the style is checked, the assigned spacing is the same on either computer. However, when displayed or printed, the spacing is different enough to throw off the pagination. But more confusing is it only happens in one direction. In other words, documents created on computer 1 will open to look the same on computer 2. But documents on created on computer 2 may open on computer 1 with the spacing between paragraphs a few points different. The style pt setting is the same on either computer, but the displayed and printed results are different. "Summer" wrote: If Word 2003 on Menu Tools Templates and Addins - uncheck box "Automatically Update Styles". Close document and reopen. If that is not the problem check the individual styles - Modify "Name of Style" and uncheck "Automatically update" - you should do this on the document template not the documents created to solve the problem once and for all and then reattach the amended template to the documents already created. Hope this helps. "TKerr" wrote in message ... Two procedure writers use the same procedure template to create procedure documents. On occasion, some of the paragraph spacing before the paragraph is changed a few points by a writer to allow manual page breaks to be placed in convenient locations (allowing procedural steps to remain with associated notes and warnings, etc). Manual page breaks are used thoughout the document to keep strict control on page format. Some of the documents created by one of the writers look fine on the originating computer; however, if they are opened on the other writer's computer, the paragraph spacing reverts to the template setting and auto page breaks can double the pages in the document. The "Automatically update template styles" option is not turned on and the Normal template is the same for both users. Any ideas why this is happening? |
#8
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Doc created using shared template changes when opened on diff
OK, another clue. I brought another individual's computer into the
troubleshooting arena. Out of three computers, there is one particular computer that seems to define the spacing between paragraphs differently than the others. It prints and displays more spacing between paragraphs than the other two. However, it is the exact same model, same graphic card and same monitor as the third computer brought into the troubleshooting. Is there a windows setting or Word setting that can effect the way a computer displays and prints the spacing when the template is assigning 12 pt. spacing before the paragraphs? "Summer" wrote: Do you use different graphics cards and drivers and monitors? "TKerr" wrote in message ... Thanks for your quick reply summer. I have done some more research and I think I asked the wrong question. If the same document is opened on two different computers, the spacing that appears between the paragraphs is different. When the style is checked, the assigned spacing is the same on either computer. However, when displayed or printed, the spacing is different enough to throw off the pagination. But more confusing is it only happens in one direction. In other words, documents created on computer 1 will open to look the same on computer 2. But documents on created on computer 2 may open on computer 1 with the spacing between paragraphs a few points different. The style pt setting is the same on either computer, but the displayed and printed results are different. "Summer" wrote: If Word 2003 on Menu Tools Templates and Addins - uncheck box "Automatically Update Styles". Close document and reopen. If that is not the problem check the individual styles - Modify "Name of Style" and uncheck "Automatically update" - you should do this on the document template not the documents created to solve the problem once and for all and then reattach the amended template to the documents already created. Hope this helps. "TKerr" wrote in message ... Two procedure writers use the same procedure template to create procedure documents. On occasion, some of the paragraph spacing before the paragraph is changed a few points by a writer to allow manual page breaks to be placed in convenient locations (allowing procedural steps to remain with associated notes and warnings, etc). Manual page breaks are used thoughout the document to keep strict control on page format. Some of the documents created by one of the writers look fine on the originating computer; however, if they are opened on the other writer's computer, the paragraph spacing reverts to the template setting and auto page breaks can double the pages in the document. The "Automatically update template styles" option is not turned on and the Normal template is the same for both users. Any ideas why this is happening? |
#9
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Doc created using shared template changes when opened on diff
Yet another clue from troubleshooting: pages printed from other applications
(i.e.: outlook, excel, etc) all come out exactly the same from all three computers. It is only with Word that documents from one computer have more space between the paragraphs than when displayed or printed on the other computers. "Summer" wrote: Do you use different graphics cards and drivers and monitors? "TKerr" wrote in message ... Thanks for your quick reply summer. I have done some more research and I think I asked the wrong question. If the same document is opened on two different computers, the spacing that appears between the paragraphs is different. When the style is checked, the assigned spacing is the same on either computer. However, when displayed or printed, the spacing is different enough to throw off the pagination. But more confusing is it only happens in one direction. In other words, documents created on computer 1 will open to look the same on computer 2. But documents on created on computer 2 may open on computer 1 with the spacing between paragraphs a few points different. The style pt setting is the same on either computer, but the displayed and printed results are different. "Summer" wrote: If Word 2003 on Menu Tools Templates and Addins - uncheck box "Automatically Update Styles". Close document and reopen. If that is not the problem check the individual styles - Modify "Name of Style" and uncheck "Automatically update" - you should do this on the document template not the documents created to solve the problem once and for all and then reattach the amended template to the documents already created. Hope this helps. "TKerr" wrote in message ... Two procedure writers use the same procedure template to create procedure documents. On occasion, some of the paragraph spacing before the paragraph is changed a few points by a writer to allow manual page breaks to be placed in convenient locations (allowing procedural steps to remain with associated notes and warnings, etc). Manual page breaks are used thoughout the document to keep strict control on page format. Some of the documents created by one of the writers look fine on the originating computer; however, if they are opened on the other writer's computer, the paragraph spacing reverts to the template setting and auto page breaks can double the pages in the document. The "Automatically update template styles" option is not turned on and the Normal template is the same for both users. Any ideas why this is happening? |
#10
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Doc created using shared template changes when opened on diff
Spacing between paragraphs can be affected by the HTML paragraph spacing
option in Tools | Options | Compatibility, but since these options are set per document and the settings travel with the document, I don't see how that could be the issue. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "TKerr" wrote in message ... Yet another clue from troubleshooting: pages printed from other applications (i.e.: outlook, excel, etc) all come out exactly the same from all three computers. It is only with Word that documents from one computer have more space between the paragraphs than when displayed or printed on the other computers. "Summer" wrote: Do you use different graphics cards and drivers and monitors? "TKerr" wrote in message ... Thanks for your quick reply summer. I have done some more research and I think I asked the wrong question. If the same document is opened on two different computers, the spacing that appears between the paragraphs is different. When the style is checked, the assigned spacing is the same on either computer. However, when displayed or printed, the spacing is different enough to throw off the pagination. But more confusing is it only happens in one direction. In other words, documents created on computer 1 will open to look the same on computer 2. But documents on created on computer 2 may open on computer 1 with the spacing between paragraphs a few points different. The style pt setting is the same on either computer, but the displayed and printed results are different. "Summer" wrote: If Word 2003 on Menu Tools Templates and Addins - uncheck box "Automatically Update Styles". Close document and reopen. If that is not the problem check the individual styles - Modify "Name of Style" and uncheck "Automatically update" - you should do this on the document template not the documents created to solve the problem once and for all and then reattach the amended template to the documents already created. Hope this helps. "TKerr" wrote in message ... Two procedure writers use the same procedure template to create procedure documents. On occasion, some of the paragraph spacing before the paragraph is changed a few points by a writer to allow manual page breaks to be placed in convenient locations (allowing procedural steps to remain with associated notes and warnings, etc). Manual page breaks are used thoughout the document to keep strict control on page format. Some of the documents created by one of the writers look fine on the originating computer; however, if they are opened on the other writer's computer, the paragraph spacing reverts to the template setting and auto page breaks can double the pages in the document. The "Automatically update template styles" option is not turned on and the Normal template is the same for both users. Any ideas why this is happening? |
#11
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Doc created using shared template changes when opened on diff
I think you may be on to something. I have been experimenting while waiting
for a reply and one of the things I found is that by hitting the "Default.." button on the Tools | Options | Compatibility, the spacing changed on the computer and the document fit the page; however, it didn't match the one created on the other computer. "Suzanne S. Barnhill" wrote: Spacing between paragraphs can be affected by the HTML paragraph spacing option in Tools | Options | Compatibility, but since these options are set per document and the settings travel with the document, I don't see how that could be the issue. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "TKerr" wrote in message ... Yet another clue from troubleshooting: pages printed from other applications (i.e.: outlook, excel, etc) all come out exactly the same from all three computers. It is only with Word that documents from one computer have more space between the paragraphs than when displayed or printed on the other computers. "Summer" wrote: Do you use different graphics cards and drivers and monitors? "TKerr" wrote in message ... Thanks for your quick reply summer. I have done some more research and I think I asked the wrong question. If the same document is opened on two different computers, the spacing that appears between the paragraphs is different. When the style is checked, the assigned spacing is the same on either computer. However, when displayed or printed, the spacing is different enough to throw off the pagination. But more confusing is it only happens in one direction. In other words, documents created on computer 1 will open to look the same on computer 2. But documents on created on computer 2 may open on computer 1 with the spacing between paragraphs a few points different. The style pt setting is the same on either computer, but the displayed and printed results are different. "Summer" wrote: If Word 2003 on Menu Tools Templates and Addins - uncheck box "Automatically Update Styles". Close document and reopen. If that is not the problem check the individual styles - Modify "Name of Style" and uncheck "Automatically update" - you should do this on the document template not the documents created to solve the problem once and for all and then reattach the amended template to the documents already created. Hope this helps. "TKerr" wrote in message ... Two procedure writers use the same procedure template to create procedure documents. On occasion, some of the paragraph spacing before the paragraph is changed a few points by a writer to allow manual page breaks to be placed in convenient locations (allowing procedural steps to remain with associated notes and warnings, etc). Manual page breaks are used thoughout the document to keep strict control on page format. Some of the documents created by one of the writers look fine on the originating computer; however, if they are opened on the other writer's computer, the paragraph spacing reverts to the template setting and auto page breaks can double the pages in the document. The "Automatically update template styles" option is not turned on and the Normal template is the same for both users. Any ideas why this is happening? |
#12
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Doc created using shared template changes when opened on diff
I have found another difference. All three computers have Courier, Courier
New and CourierPS installed in the Windows | Font folder. For human factors reasons, all procedures are required to be printed in Courier. Even though Courier is installed on the all three computers, it does not show up as an option in the font list of the computer that is acting different. I don't think this has anything to do with the spacing between paragraphs, but I guess it could. What do you think? "Suzanne S. Barnhill" wrote: Spacing between paragraphs can be affected by the HTML paragraph spacing option in Tools | Options | Compatibility, but since these options are set per document and the settings travel with the document, I don't see how that could be the issue. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "TKerr" wrote in message ... Yet another clue from troubleshooting: pages printed from other applications (i.e.: outlook, excel, etc) all come out exactly the same from all three computers. It is only with Word that documents from one computer have more space between the paragraphs than when displayed or printed on the other computers. "Summer" wrote: Do you use different graphics cards and drivers and monitors? "TKerr" wrote in message ... Thanks for your quick reply summer. I have done some more research and I think I asked the wrong question. If the same document is opened on two different computers, the spacing that appears between the paragraphs is different. When the style is checked, the assigned spacing is the same on either computer. However, when displayed or printed, the spacing is different enough to throw off the pagination. But more confusing is it only happens in one direction. In other words, documents created on computer 1 will open to look the same on computer 2. But documents on created on computer 2 may open on computer 1 with the spacing between paragraphs a few points different. The style pt setting is the same on either computer, but the displayed and printed results are different. "Summer" wrote: If Word 2003 on Menu Tools Templates and Addins - uncheck box "Automatically Update Styles". Close document and reopen. If that is not the problem check the individual styles - Modify "Name of Style" and uncheck "Automatically update" - you should do this on the document template not the documents created to solve the problem once and for all and then reattach the amended template to the documents already created. Hope this helps. "TKerr" wrote in message ... Two procedure writers use the same procedure template to create procedure documents. On occasion, some of the paragraph spacing before the paragraph is changed a few points by a writer to allow manual page breaks to be placed in convenient locations (allowing procedural steps to remain with associated notes and warnings, etc). Manual page breaks are used thoughout the document to keep strict control on page format. Some of the documents created by one of the writers look fine on the originating computer; however, if they are opened on the other writer's computer, the paragraph spacing reverts to the template setting and auto page breaks can double the pages in the document. The "Automatically update template styles" option is not turned on and the Normal template is the same for both users. Any ideas why this is happening? |
#13
Posted to microsoft.public.word.docmanagement,microsoft.public.word.printingfonts
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Doc created using shared template changes when opened on diff
CourierPS would probably print only on PostScript printers (and might not
render properly on a computer that didn't have a PS printer selected). Courier may well be a printer-resident font rather than TrueType. Also, printer settings such as "Download soft fonts" or "Use printer fonts" can make a difference. If Courier New is acceptable as "Courier," I would advise using that as the document font, since you can pretty well depend on it to be available on any Windows computer. My guess from the outset would be that a difference in the printer/printer driver selected might be the issue (see http://word.mvps.org/FAQs/Formatting/TextReflow.htm), but it's odd that this would affect interparagraph spacing only. In any case, font substitution could certainly be a factor. Since this seems likely to be a printer issue, I'm crossposting this to the microsoft.public.word.printingfonts NG. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "TKerr" wrote in message ... I have found another difference. All three computers have Courier, Courier New and CourierPS installed in the Windows | Font folder. For human factors reasons, all procedures are required to be printed in Courier. Even though Courier is installed on the all three computers, it does not show up as an option in the font list of the computer that is acting different. I don't think this has anything to do with the spacing between paragraphs, but I guess it could. What do you think? "Suzanne S. Barnhill" wrote: Spacing between paragraphs can be affected by the HTML paragraph spacing option in Tools | Options | Compatibility, but since these options are set per document and the settings travel with the document, I don't see how that could be the issue. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "TKerr" wrote in message ... Yet another clue from troubleshooting: pages printed from other applications (i.e.: outlook, excel, etc) all come out exactly the same from all three computers. It is only with Word that documents from one computer have more space between the paragraphs than when displayed or printed on the other computers. "Summer" wrote: Do you use different graphics cards and drivers and monitors? "TKerr" wrote in message ... Thanks for your quick reply summer. I have done some more research and I think I asked the wrong question. If the same document is opened on two different computers, the spacing that appears between the paragraphs is different. When the style is checked, the assigned spacing is the same on either computer. However, when displayed or printed, the spacing is different enough to throw off the pagination. But more confusing is it only happens in one direction. In other words, documents created on computer 1 will open to look the same on computer 2. But documents on created on computer 2 may open on computer 1 with the spacing between paragraphs a few points different. The style pt setting is the same on either computer, but the displayed and printed results are different. "Summer" wrote: If Word 2003 on Menu Tools Templates and Addins - uncheck box "Automatically Update Styles". Close document and reopen. If that is not the problem check the individual styles - Modify "Name of Style" and uncheck "Automatically update" - you should do this on the document template not the documents created to solve the problem once and for all and then reattach the amended template to the documents already created. Hope this helps. "TKerr" wrote in message ... Two procedure writers use the same procedure template to create procedure documents. On occasion, some of the paragraph spacing before the paragraph is changed a few points by a writer to allow manual page breaks to be placed in convenient locations (allowing procedural steps to remain with associated notes and warnings, etc). Manual page breaks are used thoughout the document to keep strict control on page format. Some of the documents created by one of the writers look fine on the originating computer; however, if they are opened on the other writer's computer, the paragraph spacing reverts to the template setting and auto page breaks can double the pages in the document. The "Automatically update template styles" option is not turned on and the Normal template is the same for both users. Any ideas why this is happening? |
#14
Posted to microsoft.public.word.docmanagement,microsoft.public.word.printingfonts
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Doc created using shared template changes when opened on diff
CourierPS is by Monotype (Howard Kettler) and is the Windows PostScript
version of the font whose TrueType version they call Courier New. There is also an Open Type version called CourierPS MT Std. Depending on which printer driver is installed for what printer and what setting options are made in the driver setup, it is possible that a printer-resident font is actually used for printing instead of the the "soft" font. Some applications, e.g. MS Word, check the printer driver while doing document layout, so, as Suzanne mentions, all of this does have an influence on the appearance of the printed document. There should be no difference in line lengths since it is a Courier and all such have the same glyph metrics and spacing. Also, I would be surprised if line spacing is different if all settings in Word for this are the same. Similarly with inter-paragraph spacing. I am less sure about that but but would be surprised if a change between Couriers made any difference. I would check printer driver settings with an eye out for any differences as between computers. Tom MSMVP Windows shell/User "Suzanne S. Barnhill" wrote in message ... CourierPS would probably print only on PostScript printers (and might not render properly on a computer that didn't have a PS printer selected). Courier may well be a printer-resident font rather than TrueType. Also, printer settings such as "Download soft fonts" or "Use printer fonts" can make a difference. If Courier New is acceptable as "Courier," I would advise using that as the document font, since you can pretty well depend on it to be available on any Windows computer. My guess from the outset would be that a difference in the printer/printer driver selected might be the issue (see http://word.mvps.org/FAQs/Formatting/TextReflow.htm), but it's odd that this would affect interparagraph spacing only. In any case, font substitution could certainly be a factor. Since this seems likely to be a printer issue, I'm crossposting this to the microsoft.public.word.printingfonts NG. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "TKerr" wrote in message ... I have found another difference. All three computers have Courier, Courier New and CourierPS installed in the Windows | Font folder. For human factors reasons, all procedures are required to be printed in Courier. Even though Courier is installed on the all three computers, it does not show up as an option in the font list of the computer that is acting different. I don't think this has anything to do with the spacing between paragraphs, but I guess it could. What do you think? "Suzanne S. Barnhill" wrote: Spacing between paragraphs can be affected by the HTML paragraph spacing option in Tools | Options | Compatibility, but since these options are set per document and the settings travel with the document, I don't see how that could be the issue. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "TKerr" wrote in message ... Yet another clue from troubleshooting: pages printed from other applications (i.e.: outlook, excel, etc) all come out exactly the same from all three computers. It is only with Word that documents from one computer have more space between the paragraphs than when displayed or printed on the other computers. "Summer" wrote: Do you use different graphics cards and drivers and monitors? "TKerr" wrote in message ... Thanks for your quick reply summer. I have done some more research and I think I asked the wrong question. If the same document is opened on two different computers, the spacing that appears between the paragraphs is different. When the style is checked, the assigned spacing is the same on either computer. However, when displayed or printed, the spacing is different enough to throw off the pagination. But more confusing is it only happens in one direction. In other words, documents created on computer 1 will open to look the same on computer 2. But documents on created on computer 2 may open on computer 1 with the spacing between paragraphs a few points different. The style pt setting is the same on either computer, but the displayed and printed results are different. "Summer" wrote: If Word 2003 on Menu Tools Templates and Addins - uncheck box "Automatically Update Styles". Close document and reopen. If that is not the problem check the individual styles - Modify "Name of Style" and uncheck "Automatically update" - you should do this on the document template not the documents created to solve the problem once and for all and then reattach the amended template to the documents already created. Hope this helps. "TKerr" wrote in message ... Two procedure writers use the same procedure template to create procedure documents. On occasion, some of the paragraph spacing before the paragraph is changed a few points by a writer to allow manual page breaks to be placed in convenient locations (allowing procedural steps to remain with associated notes and warnings, etc). Manual page breaks are used thoughout the document to keep strict control on page format. Some of the documents created by one of the writers look fine on the originating computer; however, if they are opened on the other writer's computer, the paragraph spacing reverts to the template setting and auto page breaks can double the pages in the document. The "Automatically update template styles" option is not turned on and the Normal template is the same for both users. Any ideas why this is happening? |
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