Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
Challenging: emailmerge attachment + body
Hello!
Here's a challenging question. When merging to email, Word offers the option of merging the document as an attachment or as email body text. Is there a way of merging the document as an attachment AND adding some text to the body of the email so as to not to send a text-less email with an attachment? Best Regards and thanks in advance, Albert |
#2
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
Challenging: emailmerge attachment + body
For a reasonably simple case you could use a macro such as the following.
You have to make a reference to Microsoft Outlook 11.0 Object Library (or the appropriate version of the library) in the VB Editor when this module is open. Sub EmailOneDocPerSourceRecWithBody() Dim bOutlookStarted As Boolean Dim bTerminateMerge As Boolean Dim intSourceRecord As Integer Dim objMailItem As Outlook.MailItem Dim objMerge As Word.MailMerge Dim objOutlook As Outlook.Application Dim strMailSubject As String Dim strMailTo As String Dim strMailBody As String Dim strOutputDocumentName As String bOutlookStarted = False bTerminateMerge = False ' Set up a reference to the ' Activedocument, partly because ' the ActiveDocument changes as you ' merge each record Set objMerge = ActiveDocument.MailMerge ' Start Outlook as necessary On Error Resume Next Set objOutlook = GetObject(, "Outlook.Application") If Err 0 Then Set objOutlook = CreateObject("Outlook.Application") bOutlookStarted = True End If With objMerge ' If no data source has been defined, ' do it here using OpenDataSource. ' But if it is already defined in the ' document, you should not need to ' define it here. ' .OpenDataSource _ ' Name:="whatever" intSourceRecord = 1 Do Until bTerminateMerge .DataSource.ActiveRecord = intSourceRecord ' if we have gone past the end ' (and possibly, if there are no records) ' then the Activerecord will not be what ' we have just tried to set it to If .DataSource.ActiveRecord intSourceRecord Then bTerminateMerge = True ' the record exists Else ' while we are looking at the ' correct activerecord, ' create the mail subject, body and "to" ' Just some sample code here - replace it with ' whatever you need strMailSubject = _ "Results for " & _ objMerge.DataSource.DataFields("Firstname") & _ " " & objMerge.DataSource.DataFields("Lastname") strMailBody = _ "Dear " & objMerge.DataSource.DataFields("Firstname") & _ vbCrLf & _ "Please find attached a Word document containing" & vbCrLf & _ "your results for..." & vbCrLf & _ vbCrLf & _ "Yours" & vbCrLf & _ "Your name" strMailTo = objMerge.DataSource.DataFields("Emailaddress") ' create the document path name ' In this case it can be te same for every recipient, ' but if you want to retain copies of the ' document, you can use info. in the data source ' this is an example - insert your ' own pathname here strOutputDocumentName = "c:\a\results.doc" ' strOutputDocumentName = _ ' "c:\mymergeletters\_" & _ ' .DataSource.DataFields("Lastname").Value & _ ' " letter.doc" .DataSource.FirstRecord = intSourceRecord .DataSource.LastRecord = intSourceRecord .Destination = wdSendToNewDocument .Execute ' The Activedocument is always the ' output document ' Add any parameters you need to these calls ActiveDocument.SaveAs strOutputDocumentName ActiveDocument.Close ' Now create a Set objMailItem = objOutlook.CreateItem(olMailItem) With objMailItem .Subject = strMailSubject .Body = strMailBody .To = strMailTo .Attachments.Add strOutputDocumentName, olByValue, 1 '.Save .Send End With Set objMailItem = Nothing intSourceRecord = intSourceRecord + 1 End If Loop End With ' Close Outlook if appropriate If bOutlookStarted Then objOutlook.Quit End If Set objOutlook = Nothing Set objMerge = Nothing End Sub Peter Jamieson "Albert" wrote in message ... Hello! Here's a challenging question. When merging to email, Word offers the option of merging the document as an attachment or as email body text. Is there a way of merging the document as an attachment AND adding some text to the body of the email so as to not to send a text-less email with an attachment? Best Regards and thanks in advance, Albert |
#3
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
Challenging: emailmerge attachment + body
See the article prepared by fellow MVP Doug Robbins at
http://word.mvps.org/FAQs/MailMerge/...ttachments.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Albert wrote: Hello! Here's a challenging question. When merging to email, Word offers the option of merging the document as an attachment or as email body text. Is there a way of merging the document as an attachment AND adding some text to the body of the email so as to not to send a text-less email with an attachment? Best Regards and thanks in advance, Albert |
#4
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
Challenging: emailmerge attachment + body
Hello Peter...
I don't know how to do this... Could you give me a hand? "Peter Jamieson" wrote: You have to make a reference to Microsoft Outlook 11.0 Object Library (or the appropriate version of the library) in the VB Editor when this module is open. Thanks, Albert |
#5
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
Challenging: emailmerge attachment + body
OK, assuming you have copied the macro to a module in your Word document,
a. open the VB Editor b. open the module c. go to Tools|References. Look down the list for Microsoft Outlook 11.0 Object Library, check the box to the left of that item, then click OK If you are using Outlook 2002, you'll need Microsoft Outlook 10.0 Object Library instead, etc. etc. Peter Jamieson "Albert" wrote in message news Hello Peter... I don't know how to do this... Could you give me a hand? "Peter Jamieson" wrote: You have to make a reference to Microsoft Outlook 11.0 Object Library (or the appropriate version of the library) in the VB Editor when this module is open. Thanks, Albert |
#6
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
Challenging: emailmerge attachment + body
Hi Peter.
Thanks again for all your help. Did what you just told me. I get errors in these two lines: Dim objMailItem As outlook.MailItem Dim objOutlook As outlook.Application what to do? Thanks, Albert |
#7
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
Challenging: emailmerge attachment + body
First, have a look under Tools|references again and ensure that the
Microsoft Outlook whatever library is checked (it will be near the top of the list if it is). What error message is displayed? Which versions of Word and Outlook? Peter Jamieson "Albert" wrote in message ... Hi Peter. Thanks again for all your help. Did what you just told me. I get errors in these two lines: Dim objMailItem As outlook.MailItem Dim objOutlook As outlook.Application what to do? Thanks, Albert |
#8
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
Challenging: emailmerge attachment + body
Outlook 11 reference checked...
I'm using Word 11 and Outlook 11. I get a compilation error... I'm using the spanish version of Office, so I don't know exactly how to translate it. However, it says something about "defined type has not been defined by user"... "Peter Jamieson" wrote: First, have a look under Tools|references again and ensure that the Microsoft Outlook whatever library is checked (it will be near the top of the list if it is). What error message is displayed? Which versions of Word and Outlook? Peter Jamieson "Albert" wrote in message ... Hi Peter. Thanks again for all your help. Did what you just told me. I get errors in these two lines: Dim objMailItem As outlook.MailItem Dim objOutlook As outlook.Application what to do? Thanks, Albert |
#9
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
Challenging: emailmerge attachment + body
I get a compilation error... I'm using the spanish version of Office, so I
don't know exactly how to translate it. However, it says something about "defined type has not been defined by user"... OK. For future reference it is usually useful to quote the error in the original language (at least for languages that use the latin alphabet). Assuming that the Intellisense feature is switched on in the VB Editor, can you start typing Dim objMailItem As then see what options are offered. You are obviously looking for something like "Outlook." I would not normally expect this kind of thing to be different in different language versions of Windows or Office, but perhaps this is an exception. (e.g. does Outlook have a different name in the Spanish language version?) If you can get as far as "Outlook", type a "." then see what else is offered. Again, I would expect "MailItem", but perhaps it is something else. The same applies to the other definition. Peter Jamieson "Albert" wrote in message ... Outlook 11 reference checked... I'm using Word 11 and Outlook 11. I get a compilation error... I'm using the spanish version of Office, so I don't know exactly how to translate it. However, it says something about "defined type has not been defined by user"... "Peter Jamieson" wrote: First, have a look under Tools|references again and ensure that the Microsoft Outlook whatever library is checked (it will be near the top of the list if it is). What error message is displayed? Which versions of Word and Outlook? Peter Jamieson "Albert" wrote in message ... Hi Peter. Thanks again for all your help. Did what you just told me. I get errors in these two lines: Dim objMailItem As outlook.MailItem Dim objOutlook As outlook.Application what to do? Thanks, Albert |
#10
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
Challenging: emailmerge attachment + body
Sorry about that, my bad... Wasn't checked... sometimes "office" looks like
"outlook". Stopped getting the error message. It didn't work however... There's nothing in my outlook out box... |
#11
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
Challenging: emailmerge attachment + body
It didn't work however...
There's nothing in my outlook out box... Works here. Assuming you're not seeing any error messages, that suggests that a. there are no other problems in the routine b. the routine is finishing These are both good signs. During testing, the thing most likely to result in a "no-show" with no messages produced seems to be that the names of field names differ in some way from the names in your data source. If your data source uses "FirstName", you have to use "FirstName", not "Firstname", etc. etc. My best guess... Peter Jamieson "Albert" wrote in message ... Sorry about that, my bad... Wasn't checked... sometimes "office" looks like "outlook". Stopped getting the error message. It didn't work however... There's nothing in my outlook out box... |
#12
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
Challenging: emailmerge attachment + body
OK, I got it to work...
Already getting the messages with the appropiate body and attachment to my Outlook Outbox... WE'RE getting THERE... However, the attachments had the format all messed up. I think that it merged the attachments to a different template from the one I'm using, or something like that... Two examples of the messed up format: Double line spacing; where as in my merge document I used single. Portrait orientation; where as in my merge document I used Landscape. Thanks again, Albert |
#13
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
Challenging: emailmerge attachment + body
However, the attachments had the format all messed up. I think that it
merged the attachments to a different template from the one I'm using, or something like that... Hmm, that's worrying... What happens if you open the (last) output document saved during the merge (in my example, I think it would be c:\a\result.doc) ? Does it look the same as the document you open from the e-mail? Does it look how you expect? Is it attached to the template you expect? Are you opening the e-mail attachments on the same machine where you produced them, or a different one? Are you actually starting from a .dot or a .doc? (generally speaking I tend to start from a .doc attached to Normal.dot these days). Peter Jamieson "Albert" wrote in message ... OK, I got it to work... Already getting the messages with the appropiate body and attachment to my Outlook Outbox... WE'RE getting THERE... However, the attachments had the format all messed up. I think that it merged the attachments to a different template from the one I'm using, or something like that... Two examples of the messed up format: Double line spacing; where as in my merge document I used single. Portrait orientation; where as in my merge document I used Landscape. Thanks again, Albert |
#14
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
Challenging: emailmerge attachment + body
I was wrong again...
The documents are merged fine. However, by default, when I open the attachment it is in [spanish] "reading form view". I appreciate very much what you've done for me... Thanks again for your time and efforts... Albert |
#15
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
Challenging: emailmerge attachment + body
Hi Albert,
I'm not sure what you can do about the view: it may or may not be anything to do with the way that the .doc has been prepared and transmitted. To be honest, I probably do not even notice what view things open in any more, because I am so used to having to change it to the one I want to use. That's not good, but it may be "the way it is". Apart from that, it sounds as if progress has been good! Peter Jamieson "Albert" wrote in message ... I was wrong again... The documents are merged fine. However, by default, when I open the attachment it is in [spanish] "reading form view". I appreciate very much what you've done for me... Thanks again for your time and efforts... Albert |
#16
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
Challenging: emailmerge attachment + body
I was following along, I need this macro as well. I got to the same error as
him (running an English versian) I got the same compilation error. Dim objMailItem As Outlook.MailItem Isn't taking Outlook doesn't exsist, I'm curious to what Albert ended up going with, as he didn't say in his reply. "Peter Jamieson" wrote: I get a compilation error... I'm using the spanish version of Office, so I don't know exactly how to translate it. However, it says something about "defined type has not been defined by user"... OK. For future reference it is usually useful to quote the error in the original language (at least for languages that use the latin alphabet). Assuming that the Intellisense feature is switched on in the VB Editor, can you start typing Dim objMailItem As then see what options are offered. You are obviously looking for something like "Outlook." I would not normally expect this kind of thing to be different in different language versions of Windows or Office, but perhaps this is an exception. (e.g. does Outlook have a different name in the Spanish language version?) If you can get as far as "Outlook", type a "." then see what else is offered. Again, I would expect "MailItem", but perhaps it is something else. The same applies to the other definition. Peter Jamieson "Albert" wrote in message ... Outlook 11 reference checked... I'm using Word 11 and Outlook 11. I get a compilation error... I'm using the spanish version of Office, so I don't know exactly how to translate it. However, it says something about "defined type has not been defined by user"... "Peter Jamieson" wrote: First, have a look under Tools|references again and ensure that the Microsoft Outlook whatever library is checked (it will be near the top of the list if it is). What error message is displayed? Which versions of Word and Outlook? Peter Jamieson "Albert" wrote in message ... Hi Peter. Thanks again for all your help. Did what you just told me. I get errors in these two lines: Dim objMailItem As outlook.MailItem Dim objOutlook As outlook.Application what to do? Thanks, Albert |
#17
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
Challenging: emailmerge attachment + body
Hi,
Just back from a trip, hence delay. Saw your other message. Did you do this: First, have a look under Tools|references again and ensure that the Microsoft Outlook whatever library is checked (it will be near the top of the list if it is). ? It's best if you make the reference when the module containing the routine is open in VBE. Peter Jamieson "crazycaper" wrote in message ... I was following along, I need this macro as well. I got to the same error as him (running an English versian) I got the same compilation error. Dim objMailItem As Outlook.MailItem Isn't taking Outlook doesn't exsist, I'm curious to what Albert ended up going with, as he didn't say in his reply. "Peter Jamieson" wrote: I get a compilation error... I'm using the spanish version of Office, so I don't know exactly how to translate it. However, it says something about "defined type has not been defined by user"... OK. For future reference it is usually useful to quote the error in the original language (at least for languages that use the latin alphabet). Assuming that the Intellisense feature is switched on in the VB Editor, can you start typing Dim objMailItem As then see what options are offered. You are obviously looking for something like "Outlook." I would not normally expect this kind of thing to be different in different language versions of Windows or Office, but perhaps this is an exception. (e.g. does Outlook have a different name in the Spanish language version?) If you can get as far as "Outlook", type a "." then see what else is offered. Again, I would expect "MailItem", but perhaps it is something else. The same applies to the other definition. Peter Jamieson "Albert" wrote in message ... Outlook 11 reference checked... I'm using Word 11 and Outlook 11. I get a compilation error... I'm using the spanish version of Office, so I don't know exactly how to translate it. However, it says something about "defined type has not been defined by user"... "Peter Jamieson" wrote: First, have a look under Tools|references again and ensure that the Microsoft Outlook whatever library is checked (it will be near the top of the list if it is). What error message is displayed? Which versions of Word and Outlook? Peter Jamieson "Albert" wrote in message ... Hi Peter. Thanks again for all your help. Did what you just told me. I get errors in these two lines: Dim objMailItem As outlook.MailItem Dim objOutlook As outlook.Application what to do? Thanks, Albert |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
mail merge to email - message body AND attachment | Mailmerge | |||
Body Text vs Normal | Formatting Long Documents | |||
Printing an Attachment containing {FORMTEXT} | New Users | |||
Please Help! (Mail merge e-mailing with images in Body) | Mailmerge | |||
option send to e-mail address (as attachment) unavailable | Microsoft Word Help |