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#1
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Numbering, and then sorting by number
I have no idea why I can't figure this out.
I have a bunch of text. I can very easily highlight the whole bunch and then number it as a list (just the Numbering button in the paragraph list). No problem, now it's a list of 100 numbered paragraphs. The formatting is a bit screwy (it's a bibliography), but there is clearly a 1, 2, 3, etc. How do I THEN sort that list BY NUMBER? I just want to reverse the list by the number. Say I have 100 paragraphs. I want to ultimately reverse the order of those paragraphs (so, the 100th paragraph being the first, 99th the second, and so on). How can I do that? I am a reasonably smart guy, and this seems like it should be a very easy thing to do (sort, by paragraph, by number, right?), but good lord it ain't workin' for me. |
#2
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Numbering, and then sorting by number
Are you using automatic numbering? If so, then that's the problem. Word's
Sort feature sorts by actual text/numbers--automatic numbers aren't really there. They're formatting that you apply. So, if you tell Word to sort a numbered list, it will ignore the numbers and sort by the first text it sees after the automatic numbering. To do what you want, you'd need to convert the numbers into real numbers. One way to do this would be to copy the list to the clipboard, then use Paste Special to paste the list as unformatted text. This will convert the numbers into actual numbers, and you should now be able to reverse sort by number. Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "paint771" wrote in message ... I have no idea why I can't figure this out. I have a bunch of text. I can very easily highlight the whole bunch and then number it as a list (just the Numbering button in the paragraph list). No problem, now it's a list of 100 numbered paragraphs. The formatting is a bit screwy (it's a bibliography), but there is clearly a 1, 2, 3, etc. How do I THEN sort that list BY NUMBER? I just want to reverse the list by the number. Say I have 100 paragraphs. I want to ultimately reverse the order of those paragraphs (so, the 100th paragraph being the first, 99th the second, and so on). How can I do that? I am a reasonably smart guy, and this seems like it should be a very easy thing to do (sort, by paragraph, by number, right?), but good lord it ain't workin' for me. |
#3
Posted to microsoft.public.word.docmanagement
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Numbering, and then sorting by number
Are you using automatic numbering? If so, then that's the problem. Word's
Sort feature sorts by actual text/numbers--automatic numbers aren't really there. They're formatting that you apply. So, if you tell Word to sort a numbered list, it will ignore the numbers and sort by the first text it sees after the automatic numbering. To do what you want, you'd need to convert the numbers into real numbers. One way to do this would be to copy the list to the clipboard, then use Paste Special to paste the list as unformatted text. This will convert the numbers into actual numbers, and you should now be able to reverse sort by number. Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "paint771" wrote in message ... I have no idea why I can't figure this out. I have a bunch of text. I can very easily highlight the whole bunch and then number it as a list (just the Numbering button in the paragraph list). No problem, now it's a list of 100 numbered paragraphs. The formatting is a bit screwy (it's a bibliography), but there is clearly a 1, 2, 3, etc. How do I THEN sort that list BY NUMBER? I just want to reverse the list by the number. Say I have 100 paragraphs. I want to ultimately reverse the order of those paragraphs (so, the 100th paragraph being the first, 99th the second, and so on). How can I do that? I am a reasonably smart guy, and this seems like it should be a very easy thing to do (sort, by paragraph, by number, right?), but good lord it ain't workin' for me. |
#4
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Numbering, and then sorting by number
Okay, so I'm not crazy then. You can't sort by automatic numbering is what
you're saying. That sucks. I understand the paste special thing, but then I lose all the formatting of the text, which if I wanted to go that route I'd have just pasted it into excel, sorted, and then back again to Word. So either I have to manually resort all 100 paragraphs, or I have to manually reformat the text in all of them. That about the size of it? Brad "Herb Tyson [MVP]" wrote: Are you using automatic numbering? If so, then that's the problem. Word's Sort feature sorts by actual text/numbers--automatic numbers aren't really there. They're formatting that you apply. So, if you tell Word to sort a numbered list, it will ignore the numbers and sort by the first text it sees after the automatic numbering. To do what you want, you'd need to convert the numbers into real numbers. One way to do this would be to copy the list to the clipboard, then use Paste Special to paste the list as unformatted text. This will convert the numbers into actual numbers, and you should now be able to reverse sort by number. Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "paint771" wrote in message ... I have no idea why I can't figure this out. I have a bunch of text. I can very easily highlight the whole bunch and then number it as a list (just the Numbering button in the paragraph list). No problem, now it's a list of 100 numbered paragraphs. The formatting is a bit screwy (it's a bibliography), but there is clearly a 1, 2, 3, etc. How do I THEN sort that list BY NUMBER? I just want to reverse the list by the number. Say I have 100 paragraphs. I want to ultimately reverse the order of those paragraphs (so, the 100th paragraph being the first, 99th the second, and so on). How can I do that? I am a reasonably smart guy, and this seems like it should be a very easy thing to do (sort, by paragraph, by number, right?), but good lord it ain't workin' for me. . |
#5
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Numbering, and then sorting by number
Okay, so I'm not crazy then. You can't sort by automatic numbering is what you're saying. That sucks. I understand the paste special thing, but then I lose all the formatting of the text, which if I wanted to go that route I'd have just pasted it into excel, sorted, and then back again to Word. So either I have to manually resort all 100 paragraphs, or I have to manually reformat the text in all of them. That about the size of it? Brad "Herb Tyson [MVP]" wrote: Are you using automatic numbering? If so, then that's the problem. Word's Sort feature sorts by actual text/numbers--automatic numbers aren't really there. They're formatting that you apply. So, if you tell Word to sort a numbered list, it will ignore the numbers and sort by the first text it sees after the automatic numbering. To do what you want, you'd need to convert the numbers into real numbers. One way to do this would be to copy the list to the clipboard, then use Paste Special to paste the list as unformatted text. This will convert the numbers into actual numbers, and you should now be able to reverse sort by number. Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "paint771" wrote in message ... I have no idea why I can't figure this out. I have a bunch of text. I can very easily highlight the whole bunch and then number it as a list (just the Numbering button in the paragraph list). No problem, now it's a list of 100 numbered paragraphs. The formatting is a bit screwy (it's a bibliography), but there is clearly a 1, 2, 3, etc. How do I THEN sort that list BY NUMBER? I just want to reverse the list by the number. Say I have 100 paragraphs. I want to ultimately reverse the order of those paragraphs (so, the 100th paragraph being the first, 99th the second, and so on). How can I do that? I am a reasonably smart guy, and this seems like it should be a very easy thing to do (sort, by paragraph, by number, right?), but good lord it ain't workin' for me. . |
#6
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Numbering, and then sorting by number
Convert the list into a table, add a second column, fill it with
consecutive numbers, reverse-sort on that column, delete that column, and convert the table to text. On Jan 14, 11:01*am, paint771 wrote: Okay, so I'm not crazy then. *You can't sort by automatic numbering is what you're saying. *That sucks. * * I understand the paste special thing, but then I lose all the formatting of the text, which if I wanted to go that route I'd have just pasted it into excel, sorted, and then back again to Word. *So either I have to manually resort all 100 paragraphs, or I have to manually reformat the text in all of them. *That about the size of it? * Brad "Herb Tyson [MVP]" wrote: Are you using automatic numbering? If so, then that's the problem. Word's Sort feature sorts by actual text/numbers--automatic numbers aren't really there. They're formatting that you apply. So, if you tell Word to sort a numbered list, it will ignore the numbers and sort by the first text it sees after the automatic numbering. To do what you want, you'd need to convert the numbers into real numbers. One way to do this would be to copy the list to the clipboard, then use Paste Special to paste the list as unformatted text. This will convert the numbers into actual numbers, and you should now be able to reverse sort by number. Herb Tyson MS MVP Author of the Word 2007 Bible Blog:http://word2007bible.herbtyson.com Web:http://www.herbtyson.com "paint771" wrote in message ... I have no idea why I can't figure this out. I have a bunch of text. *I can very easily highlight the whole bunch and then number it as a list (just the Numbering button in the paragraph list). No problem, now it's a list of 100 numbered paragraphs. *The formatting is a bit screwy (it's a bibliography), but there is clearly a 1, 2, 3, etc.. How do I THEN sort that list BY NUMBER? *I just want to reverse the list by the number. Say I have 100 paragraphs. *I want to ultimately reverse the order of those paragraphs (so, the 100th paragraph being the first, 99th the second, and so on). *How can I do that? *I am a reasonably smart guy, and this seems like it should be a very easy thing to do (sort, by paragraph, by number, right?), but good lord it ain't workin' for me. |
#7
Posted to microsoft.public.word.docmanagement
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Numbering, and then sorting by number
Convert the list into a table, add a second column, fill it with
consecutive numbers, reverse-sort on that column, delete that column, and convert the table to text. On Jan 14, 11:01*am, paint771 wrote: Okay, so I'm not crazy then. *You can't sort by automatic numbering is what you're saying. *That sucks. * * I understand the paste special thing, but then I lose all the formatting of the text, which if I wanted to go that route I'd have just pasted it into excel, sorted, and then back again to Word. *So either I have to manually resort all 100 paragraphs, or I have to manually reformat the text in all of them. *That about the size of it? * Brad "Herb Tyson [MVP]" wrote: Are you using automatic numbering? If so, then that's the problem. Word's Sort feature sorts by actual text/numbers--automatic numbers aren't really there. They're formatting that you apply. So, if you tell Word to sort a numbered list, it will ignore the numbers and sort by the first text it sees after the automatic numbering. To do what you want, you'd need to convert the numbers into real numbers. One way to do this would be to copy the list to the clipboard, then use Paste Special to paste the list as unformatted text. This will convert the numbers into actual numbers, and you should now be able to reverse sort by number. Herb Tyson MS MVP Author of the Word 2007 Bible Blog:http://word2007bible.herbtyson.com Web:http://www.herbtyson.com "paint771" wrote in message ... I have no idea why I can't figure this out. I have a bunch of text. *I can very easily highlight the whole bunch and then number it as a list (just the Numbering button in the paragraph list). No problem, now it's a list of 100 numbered paragraphs. *The formatting is a bit screwy (it's a bibliography), but there is clearly a 1, 2, 3, etc.. How do I THEN sort that list BY NUMBER? *I just want to reverse the list by the number. Say I have 100 paragraphs. *I want to ultimately reverse the order of those paragraphs (so, the 100th paragraph being the first, 99th the second, and so on). *How can I do that? *I am a reasonably smart guy, and this seems like it should be a very easy thing to do (sort, by paragraph, by number, right?), but good lord it ain't workin' for me. |
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