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Updating cross references changes formatting of other text
I have a long document that has many crossreferences to figures. The cross
reference only contains the Figure Number. When I click on a cross reference and select F9 to update the figure number, Word inserts a carriage return and changes the words just prior to the cross reference to a "caption" format (smaller font, different style and bold). This is really a pain especially when I do an update to the entire document and have to go back and change 30 sentences back to the "normal" format. Any ideas how to stop this? |
#2
Posted to microsoft.public.word.docmanagement
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Updating cross references changes formatting of other text
Word cross-references make use of hidden bookmarks (which were
automatically inserted as you first created the references). Something has happened to those bookmarks so that they do not enclose the correct item. Usually, the problem is that you've pressed Enter at the beginning of a bookmarked paragraph, which extends the bookmark to the newly created paragraph. (You can easily confirm this in a test document by using manual bookmarks. Make sure to enable their display, first, on the View tab of Tools | Options.) You can redefine existing hidden bookmarks as follows: 1. Select the text which should be bookmarked. Carefully select only what you want referenced (that is, a smaller range of text than what is currently inserted at the location of the cross-reference). 2. On the Insert menu, click Bookmark. Click "Hidden bookmarks", and then click "Location". Word highlights the bookmark which includes the selection. 3. Click Add to redefine the bookmark. 4. Repeat the above steps for each problematic cross-reference. 5. Select the entire document and press F9 to update the cross-reference fields. -- Stefan Blom Microsoft Word MVP "JoanG" wrote in message ... I have a long document that has many crossreferences to figures. The cross reference only contains the Figure Number. When I click on a cross reference and select F9 to update the figure number, Word inserts a carriage return and changes the words just prior to the cross reference to a "caption" format (smaller font, different style and bold). This is really a pain especially when I do an update to the entire document and have to go back and change 30 sentences back to the "normal" format. Any ideas how to stop this? |
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