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#1
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making hyperlinks relative to current folder
I synchronise my word documents with copies kept on an external drive. Since
hyperlinks use the C drive as the root of the path address, the links don't work on the synchronised copy. How do I configure the link addresses to be relative to the folder of the current document, so for example, if the linked document is in the same folder, then the path address will consist only of the filename? TIA ... Greg |
#2
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making hyperlinks relative to current folder
Hi gvm,
Have you tries setting the hyperlink base? See Word's Help file for the details. Even with the hyperlink base set, I suspect you'll need to re-set it for each location the files are run from. Other than that, you can use field coding in Word if the source and target documents can be guaranteed to have the same relative path between them, but this gets complicated once you start going across directory trees - and doesn't work if the files are on different drives. Even when it does work, I'm not sure the hyperlink path you get by hovering the mouse of the hyperlink will display correctly. The field coding is far from obvious, so here's a few pointers: First off, Insert a FILENAME field, with the path switch (see under Insert|Field), anywhere in your document. Next, press Alt-F9 to reveal your document's field codes. The FILENAME field will look like: "{FILENAME \p} and the hyperlink fields will look something like: {HYPERLINK "C:\\DocSystem\\Main \\Filename.Ext"} or : {HYPERLINK "C:\\DocSystem\\Main \\Filename.Ext" \l "BookmarkName"} The hyperlink fields might have other switches after the file's name, which you'll probably want to keep, but they aren't relevant to the rest of the discussion below. You can find out what the switches are for from Word's help file, or via Insert|Field|Hyperlink. Then, to make an HYPERLINK field look in the current folder, copy & paste the FILENAME field into it, replacing the document path and inserting '\\..\\' between that and the hyperlink file's name, thus: {HYPERLINK "{FILENAME \p}\\..\\Filename.Ext"} How this works: The FILENAME \p field extracts the current files name and path. The following '\\..\\' tells Word to ignore the filename and get just the path. Then all you need to do is to add the source files name & extension. The same approach can be extended to implement a form of relative addressing. For example: {HYPERLINK "{FILENAME \p}\\..\\My Pictures\\Filename.Ext"} looks in the child folder named 'My Pictures' and: {HYPERLINK "{FILENAME \p}\\..\\..\\Filename.Ext"} looks in the parent folder, while: {HYPERLINK "{FILENAME \p}\\..\\..\\My Pictures\\Filename.Ext"} looks in the parent folder, then its child folder named 'My Pictures' (a sibling folder, if you like). Do note that, whilst you can go down the file tree by adding however many sets of '..\\' you need, you've got to give explicit folder names for navigating back up it. The same technique works with INCLUDETEXT, INCLUDEPCTURE & RD fields, but not with LINK fields. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "gvm" wrote in message ... I synchronise my word documents with copies kept on an external drive. Since hyperlinks use the C drive as the root of the path address, the links don't work on the synchronised copy. How do I configure the link addresses to be relative to the folder of the current document, so for example, if the linked document is in the same folder, then the path address will consist only of the filename? TIA ... Greg |
#3
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making hyperlinks relative to current folder
Thanks Macropod, that helps alot. Now when I insert a link to a file name
that contains a space, Word inserts the characters %20 instead of a space. Strangely, it doesn't happen on every occasion but it does interfere with correct operation of the link. Why is that? TIA ... Greg "macropod" wrote: Hi gvm, Have you tries setting the hyperlink base? See Word's Help file for the details. Even with the hyperlink base set, I suspect you'll need to re-set it for each location the files are run from. Other than that, you can use field coding in Word if the source and target documents can be guaranteed to have the same relative path between them, but this gets complicated once you start going across directory trees - and doesn't work if the files are on different drives. Even when it does work, I'm not sure the hyperlink path you get by hovering the mouse of the hyperlink will display correctly. The field coding is far from obvious, so here's a few pointers: First off, Insert a FILENAME field, with the path switch (see under Insert|Field), anywhere in your document. Next, press Alt-F9 to reveal your document's field codes. The FILENAME field will look like: "{FILENAME \p} and the hyperlink fields will look something like: {HYPERLINK "C:\\DocSystem\\Main \\Filename.Ext"} or : {HYPERLINK "C:\\DocSystem\\Main \\Filename.Ext" \l "BookmarkName"} The hyperlink fields might have other switches after the file's name, which you'll probably want to keep, but they aren't relevant to the rest of the discussion below. You can find out what the switches are for from Word's help file, or via Insert|Field|Hyperlink. Then, to make an HYPERLINK field look in the current folder, copy & paste the FILENAME field into it, replacing the document path and inserting '\\..\\' between that and the hyperlink file's name, thus: {HYPERLINK "{FILENAME \p}\\..\\Filename.Ext"} How this works: The FILENAME \p field extracts the current files name and path. The following '\\..\\' tells Word to ignore the filename and get just the path. Then all you need to do is to add the source files name & extension. The same approach can be extended to implement a form of relative addressing. For example: {HYPERLINK "{FILENAME \p}\\..\\My Pictures\\Filename.Ext"} looks in the child folder named 'My Pictures' and: {HYPERLINK "{FILENAME \p}\\..\\..\\Filename.Ext"} looks in the parent folder, while: {HYPERLINK "{FILENAME \p}\\..\\..\\My Pictures\\Filename.Ext"} looks in the parent folder, then its child folder named 'My Pictures' (a sibling folder, if you like). Do note that, whilst you can go down the file tree by adding however many sets of '..\\' you need, you've got to give explicit folder names for navigating back up it. The same technique works with INCLUDETEXT, INCLUDEPCTURE & RD fields, but not with LINK fields. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "gvm" wrote in message ... I synchronise my word documents with copies kept on an external drive. Since hyperlinks use the C drive as the root of the path address, the links don't work on the synchronised copy. How do I configure the link addresses to be relative to the folder of the current document, so for example, if the linked document is in the same folder, then the path address will consist only of the filename? TIA ... Greg |
#4
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making hyperlinks relative to current folder
"gvm" wrote in message ...
Thanks Macropod, that helps alot. Now when I insert a link to a file name that contains a space, Word inserts the characters %20 instead of a space. Strangely, it doesn't happen on every occasion but it does interfere with correct operation of the link. Why is that? TIA ... Greg Hi Greg I have no idea. Perhaps there's a pattern to the behaviour that might help explain it. The '%20' is, however, a common way of embedding spaces in hyperlinks. Are you sure they weren't already there? Cheers -- macropod [MVP - Microsoft Word] ------------------------- |
#5
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making hyperlinks relative to current folder
Hi macropod,
the %20 may have been there already but if it was then it wasn't visible. Is the %20 like a field code in that it exists but not normally visible? I have seen similar behaviour when downloading pdf files, ie the spaces within the filename are filled with %20. I will try and detect a pattern in the symptoms .... a pattern is not yet obvious though. cheers Greg "macropod" wrote: "gvm" wrote in message ... Thanks Macropod, that helps alot. Now when I insert a link to a file name that contains a space, Word inserts the characters %20 instead of a space. Strangely, it doesn't happen on every occasion but it does interfere with correct operation of the link. Why is that? TIA ... Greg Hi Greg I have no idea. Perhaps there's a pattern to the behaviour that might help explain it. The '%20' is, however, a common way of embedding spaces in hyperlinks. Are you sure they weren't already there? Cheers -- macropod [MVP - Microsoft Word] ------------------------- |
#6
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making hyperlinks relative to current folder
To clarify, %20 is the HTML code for a space. If this bothers you, you can
create hyperlinks with underlines_between_words instead of spaces, or eliminate the spaces altogether by CapitalizingTheWords. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "gvm" wrote in message ... Hi macropod, the %20 may have been there already but if it was then it wasn't visible. Is the %20 like a field code in that it exists but not normally visible? I have seen similar behaviour when downloading pdf files, ie the spaces within the filename are filled with %20. I will try and detect a pattern in the symptoms ... a pattern is not yet obvious though. cheers Greg "macropod" wrote: "gvm" wrote in message ... Thanks Macropod, that helps alot. Now when I insert a link to a file name that contains a space, Word inserts the characters %20 instead of a space. Strangely, it doesn't happen on every occasion but it does interfere with correct operation of the link. Why is that? TIA ... Greg Hi Greg I have no idea. Perhaps there's a pattern to the behaviour that might help explain it. The '%20' is, however, a common way of embedding spaces in hyperlinks. Are you sure they weren't already there? Cheers -- macropod [MVP - Microsoft Word] ------------------------- |
#7
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making hyperlinks relative to current folder
Thanks for the clarification Suzanne. I created two links to files that were
both in the same folder. Both had spaces in their names. One hyperlink showed spaces in the link name. The other showed %20's. Any idea why that occurs? Is there an option somewhere where you can choose not to show html field codes? TIA ... Greg "Suzanne S. Barnhill" wrote: To clarify, %20 is the HTML code for a space. If this bothers you, you can create hyperlinks with underlines_between_words instead of spaces, or eliminate the spaces altogether by CapitalizingTheWords. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "gvm" wrote in message ... Hi macropod, the %20 may have been there already but if it was then it wasn't visible. Is the %20 like a field code in that it exists but not normally visible? I have seen similar behaviour when downloading pdf files, ie the spaces within the filename are filled with %20. I will try and detect a pattern in the symptoms ... a pattern is not yet obvious though. cheers Greg "macropod" wrote: "gvm" wrote in message ... Thanks Macropod, that helps alot. Now when I insert a link to a file name that contains a space, Word inserts the characters %20 instead of a space. Strangely, it doesn't happen on every occasion but it does interfere with correct operation of the link. Why is that? TIA ... Greg Hi Greg I have no idea. Perhaps there's a pattern to the behaviour that might help explain it. The '%20' is, however, a common way of embedding spaces in hyperlinks. Are you sure they weren't already there? Cheers -- macropod [MVP - Microsoft Word] ------------------------- |
#8
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making hyperlinks relative to current folder
If it's just a question of your seeing the HYPERLINK field code instead of
the display text, press Alt+F9. And if you haven't created any display text, right-click and choose Edit Hyperlink to add display text. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "gvm" wrote in message ... Thanks for the clarification Suzanne. I created two links to files that were both in the same folder. Both had spaces in their names. One hyperlink showed spaces in the link name. The other showed %20's. Any idea why that occurs? Is there an option somewhere where you can choose not to show html field codes? TIA ... Greg "Suzanne S. Barnhill" wrote: To clarify, %20 is the HTML code for a space. If this bothers you, you can create hyperlinks with underlines_between_words instead of spaces, or eliminate the spaces altogether by CapitalizingTheWords. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "gvm" wrote in message ... Hi macropod, the %20 may have been there already but if it was then it wasn't visible. Is the %20 like a field code in that it exists but not normally visible? I have seen similar behaviour when downloading pdf files, ie the spaces within the filename are filled with %20. I will try and detect a pattern in the symptoms ... a pattern is not yet obvious though. cheers Greg "macropod" wrote: "gvm" wrote in message ... Thanks Macropod, that helps alot. Now when I insert a link to a file name that contains a space, Word inserts the characters %20 instead of a space. Strangely, it doesn't happen on every occasion but it does interfere with correct operation of the link. Why is that? TIA ... Greg Hi Greg I have no idea. Perhaps there's a pattern to the behaviour that might help explain it. The '%20' is, however, a common way of embedding spaces in hyperlinks. Are you sure they weren't already there? Cheers -- macropod [MVP - Microsoft Word] ------------------------- |
#9
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making hyperlinks relative to current folder
Seeing the %20 in the hyperlink name is untidy and unprofessional. Alt F9
removes the appearance of a link altogether. I want the link to appear (ie to be underlined and to operate if clicked on) but for spaces to appear instead of %20. The strange thing is that often links do appear with spaces, and on relatively few times they appear with %20. I don't ever want them to appear with %20. Is there a fix? TIA ... Greg "Suzanne S. Barnhill" wrote: If it's just a question of your seeing the HYPERLINK field code instead of the display text, press Alt+F9. And if you haven't created any display text, right-click and choose Edit Hyperlink to add display text. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "gvm" wrote in message ... Thanks for the clarification Suzanne. I created two links to files that were both in the same folder. Both had spaces in their names. One hyperlink showed spaces in the link name. The other showed %20's. Any idea why that occurs? Is there an option somewhere where you can choose not to show html field codes? TIA ... Greg "Suzanne S. Barnhill" wrote: To clarify, %20 is the HTML code for a space. If this bothers you, you can create hyperlinks with underlines_between_words instead of spaces, or eliminate the spaces altogether by CapitalizingTheWords. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "gvm" wrote in message ... Hi macropod, the %20 may have been there already but if it was then it wasn't visible. Is the %20 like a field code in that it exists but not normally visible? I have seen similar behaviour when downloading pdf files, ie the spaces within the filename are filled with %20. I will try and detect a pattern in the symptoms ... a pattern is not yet obvious though. cheers Greg "macropod" wrote: "gvm" wrote in message ... Thanks Macropod, that helps alot. Now when I insert a link to a file name that contains a space, Word inserts the characters %20 instead of a space. Strangely, it doesn't happen on every occasion but it does interfere with correct operation of the link. Why is that? TIA ... Greg Hi Greg I have no idea. Perhaps there's a pattern to the behaviour that might help explain it. The '%20' is, however, a common way of embedding spaces in hyperlinks. Are you sure they weren't already there? Cheers -- macropod [MVP - Microsoft Word] ------------------------- |
#10
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making hyperlinks relative to current folder
I don't think you understand. There are three parts to a hyperlink field:
the actual hyperlink, the display text, and the ScreenTip. You can edit any one of them. You can absolutely create display text with spaces even if the hyperlink has %20 instead. See http://sbarnhill.mvps.org/WordFAQs/HyperlinkProbs.htm. By default, the display text is the same as the actual hyperlink, but you can choose any display text you want. It will be formatted with the Hyperlink character style. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "gvm" wrote in message ... Seeing the %20 in the hyperlink name is untidy and unprofessional. Alt F9 removes the appearance of a link altogether. I want the link to appear (ie to be underlined and to operate if clicked on) but for spaces to appear instead of %20. The strange thing is that often links do appear with spaces, and on relatively few times they appear with %20. I don't ever want them to appear with %20. Is there a fix? TIA ... Greg "Suzanne S. Barnhill" wrote: If it's just a question of your seeing the HYPERLINK field code instead of the display text, press Alt+F9. And if you haven't created any display text, right-click and choose Edit Hyperlink to add display text. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "gvm" wrote in message ... Thanks for the clarification Suzanne. I created two links to files that were both in the same folder. Both had spaces in their names. One hyperlink showed spaces in the link name. The other showed %20's. Any idea why that occurs? Is there an option somewhere where you can choose not to show html field codes? TIA ... Greg "Suzanne S. Barnhill" wrote: To clarify, %20 is the HTML code for a space. If this bothers you, you can create hyperlinks with underlines_between_words instead of spaces, or eliminate the spaces altogether by CapitalizingTheWords. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "gvm" wrote in message ... Hi macropod, the %20 may have been there already but if it was then it wasn't visible. Is the %20 like a field code in that it exists but not normally visible? I have seen similar behaviour when downloading pdf files, ie the spaces within the filename are filled with %20. I will try and detect a pattern in the symptoms ... a pattern is not yet obvious though. cheers Greg "macropod" wrote: "gvm" wrote in message ... Thanks Macropod, that helps alot. Now when I insert a link to a file name that contains a space, Word inserts the characters %20 instead of a space. Strangely, it doesn't happen on every occasion but it does interfere with correct operation of the link. Why is that? TIA ... Greg Hi Greg I have no idea. Perhaps there's a pattern to the behaviour that might help explain it. The '%20' is, however, a common way of embedding spaces in hyperlinks. Are you sure they weren't already there? Cheers -- macropod [MVP - Microsoft Word] ------------------------- |
#11
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making hyperlinks relative to current folder
Macropod, I'm confused. When you advise,
First off, Insert a FILENAME field, with the path switch (see under Insert|Field), anywhere in your document. ....anywhere in WHICH document? the document where you want to place the hyperlink, or the document that contains the destination of the hyperlink? Or if both documents are in the same folder, maybe it doesn't matter which one you use to insert a FILENAME field. Also the FILENAME field is just being used temporarily, right? It doesn't need to stay there after you've gotten the desired info out of it... Next, press Alt-F9 to reveal your document's field codes. The FILENAME field will look like: "{FILENAME \p} and the hyperlink fields will look something like: {HYPERLINK "C:\\DocSystem\\Main \\Filename.Ext"} or : {HYPERLINK "C:\\DocSystem\\Main \\Filename.Ext" \l "BookmarkName"} The hyperlink fields might have other switches after the file's name, which you'll probably want to keep, but they aren't relevant to the rest of the discussion below. You can find out what the switches are for from Word's help file, or via Insert|Field|Hyperlink. Then, to make an HYPERLINK field look in the current folder, copy & paste the FILENAME field into it, replacing the document path and inserting '\\..\\' between that and the hyperlink file's name, thus: {HYPERLINK "{FILENAME \p}\\..\\Filename.Ext"} How this works: The FILENAME \p field extracts the current files name and path. The following '\\..\\' tells Word to ignore the filename and get just the path. Then all you need to do is to add the source files name & extension. The same approach can be extended to implement a form of relative addressing. For example: {HYPERLINK "{FILENAME \p}\\..\\My Pictures\\Filename.Ext"} looks in the child folder named 'My Pictures' and: {HYPERLINK "{FILENAME \p}\\..\\..\\Filename.Ext"} looks in the parent folder, while: {HYPERLINK "{FILENAME \p}\\..\\..\\My Pictures\\Filename.Ext"} looks in the parent folder, then its child folder named 'My Pictures' (a sibling folder, if you like). Do note that, whilst you can go down the file tree by adding however many sets of '..\\' you need, you've got to give explicit folder names for navigating back up it. The same technique works with INCLUDETEXT, INCLUDEPCTURE & RD fields, but not with LINK fields. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "gvm" wrote in message ... I synchronise my word documents with copies kept on an external drive. Since hyperlinks use the C drive as the root of the path address, the links don't work on the synchronised copy. How do I configure the link addresses to be relative to the folder of the current document, so for example, if the linked document is in the same folder, then the path address will consist only of the filename? TIA ... Greg |
#12
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making hyperlinks relative to current folder
...anywhere in WHICH document?
The document containing the hyperlink field. Also the FILENAME field is just being used temporarily, right? It doesn't need to stay there after you've gotten the desired info out of it... Yes. I mentioned copy & paste rather than cut & paste on the basis that you might have more than one hyperlink field, with different paths, to modify. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Bob W" wrote in message ... Macropod, I'm confused. When you advise, First off, Insert a FILENAME field, with the path switch (see under Insert|Field), anywhere in your document. ...anywhere in WHICH document? the document where you want to place the hyperlink, or the document that contains the destination of the hyperlink? Or if both documents are in the same folder, maybe it doesn't matter which one you use to insert a FILENAME field. Also the FILENAME field is just being used temporarily, right? It doesn't need to stay there after you've gotten the desired info out of it... Next, press Alt-F9 to reveal your document's field codes. The FILENAME field will look like: "{FILENAME \p} and the hyperlink fields will look something like: {HYPERLINK "C:\\DocSystem\\Main \\Filename.Ext"} or : {HYPERLINK "C:\\DocSystem\\Main \\Filename.Ext" \l "BookmarkName"} The hyperlink fields might have other switches after the file's name, which you'll probably want to keep, but they aren't relevant to the rest of the discussion below. You can find out what the switches are for from Word's help file, or via Insert|Field|Hyperlink. Then, to make an HYPERLINK field look in the current folder, copy & paste the FILENAME field into it, replacing the document path and inserting '\\..\\' between that and the hyperlink file's name, thus: {HYPERLINK "{FILENAME \p}\\..\\Filename.Ext"} How this works: The FILENAME \p field extracts the current files name and path. The following '\\..\\' tells Word to ignore the filename and get just the path. Then all you need to do is to add the source files name & extension. The same approach can be extended to implement a form of relative addressing. For example: {HYPERLINK "{FILENAME \p}\\..\\My Pictures\\Filename.Ext"} looks in the child folder named 'My Pictures' and: {HYPERLINK "{FILENAME \p}\\..\\..\\Filename.Ext"} looks in the parent folder, while: {HYPERLINK "{FILENAME \p}\\..\\..\\My Pictures\\Filename.Ext"} looks in the parent folder, then its child folder named 'My Pictures' (a sibling folder, if you like). Do note that, whilst you can go down the file tree by adding however many sets of '..\\' you need, you've got to give explicit folder names for navigating back up it. The same technique works with INCLUDETEXT, INCLUDEPCTURE & RD fields, but not with LINK fields. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "gvm" wrote in message ... I synchronise my word documents with copies kept on an external drive. Since hyperlinks use the C drive as the root of the path address, the links don't work on the synchronised copy. How do I configure the link addresses to be relative to the folder of the current document, so for example, if the linked document is in the same folder, then the path address will consist only of the filename? TIA ... Greg |
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