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TOC sorted alphabetically or Table of Authorities based on style?
I am using Word 2003 and am wondering if its possible to create a TOC that
sorts alphabetically instead of by page numbers, or created a Table of Authorities based on a style? Specifically I am trying to create a business rules catalogue, and after much discussion we have decided to number each business rule manually. An example of the doc would be: 1 Applications (h1) 1.1 Application Validation (h2) 1. Business Rule 1 2. Business Rule 2 5. Business Rule 5 1.2 Contract Reference Dates (h2) 3. Business Rule 3 4. Business Rule 4 6. Business Rule 6 Business Rules Index (i.e. TOC) 1. ...on page 2 2. ...on page 2 3. ...on page 3 4. ...on page 3 5. ...on page 2 6. ...on page 3 The reason we are not using automatic numbering for each business rule is because new business rules will be added to sections over time and we can't allow older business rules to automatically renumber because they would have already been referenced in other documents. We also need to display the rules in order, so users know which was the last number used, since it will likely not be the last business rule in the document. It appears that Table of Authorities sort alphabetically, but I'm not relishing having to mark each entry. Thank you for your help! |
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TOC sorted alphabetically or Table of Authorities based on style?
By definition, a TOC is a list of the document's contents in the order of
occurrence. A list of entries sorted alphabetically is an *Index*. Read Help on how to create one. You might find it easier to create a concordance file and create your index using that. (If a TOC field is producing exactly what you want, order notwithstanding, and you can't find a better way to do it: create the TOC, select and press Ctrl-Shift-F9 to convert it to plain text, then sort using Table Sort. But it won't update; if you change the document you need to repeat that entire sequence.) A Table of Authorities is something else again, and probably not helpful in your case. You can create multiple TOCs, each based on its own set of styles (such as a standard TOC based on headings, and a separate TOC using just style X). Your numbering system sounds like a maintenance nightmare in the making. It's already created the problem you've described, and you've only just started on the project. "Nancy" wrote in message ... I am using Word 2003 and am wondering if its possible to create a TOC that sorts alphabetically instead of by page numbers, or created a Table of Authorities based on a style? Specifically I am trying to create a business rules catalogue, and after much discussion we have decided to number each business rule manually. An example of the doc would be: 1 Applications (h1) 1.1 Application Validation (h2) 1. Business Rule 1 2. Business Rule 2 5. Business Rule 5 1.2 Contract Reference Dates (h2) 3. Business Rule 3 4. Business Rule 4 6. Business Rule 6 Business Rules Index (i.e. TOC) 1. ...on page 2 2. ...on page 2 3. ...on page 3 4. ...on page 3 5. ...on page 2 6. ...on page 3 The reason we are not using automatic numbering for each business rule is because new business rules will be added to sections over time and we can't allow older business rules to automatically renumber because they would have already been referenced in other documents. We also need to display the rules in order, so users know which was the last number used, since it will likely not be the last business rule in the document. It appears that Table of Authorities sort alphabetically, but I'm not relishing having to mark each entry. Thank you for your help! |
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