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join multiple paragraphs - Word 2007
Using Word 2007
How can I join (combine) multiple paragraphs into a single paragraph - preferably with a key board sequence? I have some text documents with line breaks at the end of lines and double line breaks at the end of paragraphs. I want to flow the paragraphs "normally" and save the results in a docx file. I realise I can delete the individual line break (end of paragraph sequence), but that's very slow. The documents I'm dealing with are hundreds of A4 pages long (text is Arial 10.5). TIA |
#2
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join multiple paragraphs - Word 2007
See http://www.word.mvps.org/FAQs/Format...eanWebText.htm .
Philip wrote: Using Word 2007 How can I join (combine) multiple paragraphs into a single paragraph - preferably with a key board sequence? I have some text documents with line breaks at the end of lines and double line breaks at the end of paragraphs. I want to flow the paragraphs "normally" and save the results in a docx file. I realise I can delete the individual line break (end of paragraph sequence), but that's very slow. The documents I'm dealing with are hundreds of A4 pages long (text is Arial 10.5). TIA |
#3
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join multiple paragraphs - Word 2007
That doesnt seem to help - I highlight what I want as a paragraph (ie all the
lines (terminated with cr/lf sequences) that I want to gather Ã*nto a single paragraph) and then what? The reference you gave seems to imply that the mere act of highlighting a block of text will somehow result in all the extraneous "pilcrows" being automagically removed - that's not happening. "garfield-n-odie [MVP]" wrote: See http://www.word.mvps.org/FAQs/Format...eanWebText.htm . Philip wrote: Using Word 2007 How can I join (combine) multiple paragraphs into a single paragraph - preferably with a key board sequence? I have some text documents with line breaks at the end of lines and double line breaks at the end of paragraphs. I want to flow the paragraphs "normally" and save the results in a docx file. I realise I can delete the individual line break (end of paragraph sequence), but that's very slow. The documents I'm dealing with are hundreds of A4 pages long (text is Arial 10.5). TIA |
#4
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join multiple paragraphs - Word 2007
Did you actually read the reference?
It clearly shows how to use the Find/Replace function to clean up the text (selected or not). Have another read, once you do this it is very simple and works very well. All the best DeanH "Philip" wrote: That doesnt seem to help - I highlight what I want as a paragraph (ie all the lines (terminated with cr/lf sequences) that I want to gather Ã*nto a single paragraph) and then what? The reference you gave seems to imply that the mere act of highlighting a block of text will somehow result in all the extraneous "pilcrows" being automagically removed - that's not happening. "garfield-n-odie [MVP]" wrote: See http://www.word.mvps.org/FAQs/Format...eanWebText.htm . Philip wrote: Using Word 2007 How can I join (combine) multiple paragraphs into a single paragraph - preferably with a key board sequence? I have some text documents with line breaks at the end of lines and double line breaks at the end of paragraphs. I want to flow the paragraphs "normally" and save the results in a docx file. I realise I can delete the individual line break (end of paragraph sequence), but that's very slow. The documents I'm dealing with are hundreds of A4 pages long (text is Arial 10.5). TIA |
#5
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join multiple paragraphs - Word 2007
I tried the Find & Replace options, but they did not want to work for me.
I used an another editor (Notepad++) to change the single 0xD, 0xA sequences to 0x20 (space) - that has put the data into a state where its more amenable for processing with Word 2007. The text originates from a Gutenburg download, not a web page I'm sure I used to be able to do this in the old Word for DOS with a couple of Alt keystrokes - never mind its fixed now and I've saved it as a macro in NP++. Thanks "DeanH" wrote: Did you actually read the reference? It clearly shows how to use the Find/Replace function to clean up the text (selected or not). Have another read, once you do this it is very simple and works very well. All the best DeanH "Philip" wrote: That doesnt seem to help - I highlight what I want as a paragraph (ie all the lines (terminated with cr/lf sequences) that I want to gather Ã*nto a single paragraph) and then what? The reference you gave seems to imply that the mere act of highlighting a block of text will somehow result in all the extraneous "pilcrows" being automagically removed - that's not happening. "garfield-n-odie [MVP]" wrote: See http://www.word.mvps.org/FAQs/Format...eanWebText.htm . Philip wrote: Using Word 2007 How can I join (combine) multiple paragraphs into a single paragraph - preferably with a key board sequence? I have some text documents with line breaks at the end of lines and double line breaks at the end of paragraphs. I want to flow the paragraphs "normally" and save the results in a docx file. I realise I can delete the individual line break (end of paragraph sequence), but that's very slow. The documents I'm dealing with are hundreds of A4 pages long (text is Arial 10.5). TIA |
#6
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join multiple paragraphs - Word 2007
Assuming your lines ended in either line breaks or paragraph breaks (or the
hybrids that can be reached with ^013), the techniques in the article should have worked for you. And it's "Gutenberg." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Philip" wrote in message ... I tried the Find & Replace options, but they did not want to work for me. I used an another editor (Notepad++) to change the single 0xD, 0xA sequences to 0x20 (space) - that has put the data into a state where its more amenable for processing with Word 2007. The text originates from a Gutenburg download, not a web page I'm sure I used to be able to do this in the old Word for DOS with a couple of Alt keystrokes - never mind its fixed now and I've saved it as a macro in NP++. Thanks "DeanH" wrote: Did you actually read the reference? It clearly shows how to use the Find/Replace function to clean up the text (selected or not). Have another read, once you do this it is very simple and works very well. All the best DeanH "Philip" wrote: That doesnt seem to help - I highlight what I want as a paragraph (ie all the lines (terminated with cr/lf sequences) that I want to gather Ã*nto a single paragraph) and then what? The reference you gave seems to imply that the mere act of highlighting a block of text will somehow result in all the extraneous "pilcrows" being automagically removed - that's not happening. "garfield-n-odie [MVP]" wrote: See http://www.word.mvps.org/FAQs/Format...eanWebText.htm . Philip wrote: Using Word 2007 How can I join (combine) multiple paragraphs into a single paragraph - preferably with a key board sequence? I have some text documents with line breaks at the end of lines and double line breaks at the end of paragraphs. I want to flow the paragraphs "normally" and save the results in a docx file. I realise I can delete the individual line break (end of paragraph sequence), but that's very slow. The documents I'm dealing with are hundreds of A4 pages long (text is Arial 10.5). TIA |
#7
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join multiple paragraphs - Word 2007
In the original text, lines end with - 0x0D 0x0A (CR, LF) and paras end with
- 0x0D 0x0A 0x0D 0x0A(CR, LF, CR, LF). So in Notepad++ I did this replaced all 0x0D0x0A0x0D0x0A's with 0x1E (Unit Separator), replaced all 0x0D0x0A's with 0x20 (Space), replaced all 0x1E's with 0x0D0x0A0x0D0x0A That resulted in something that was more amenable to processing & formatting in Word. I probably could have done that in Word, just that I could not see how. If Word had a way of displaying text as a byte stream, then when someone was editing at the byte level they'd be able see the actual bytes, rather than a unicode representation thereof; so rather than having two bytes containing 000 1101 000 1010 being shown as a pilcrow (¶), they'd be shown as Š Thanks "Suzanne S. Barnhill" wrote: Assuming your lines ended in either line breaks or paragraph breaks (or the hybrids that can be reached with ^013), the techniques in the article should have worked for you. And it's "Gutenberg." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Philip" wrote in message ... I tried the Find & Replace options, but they did not want to work for me. I used an another editor (Notepad++) to change the single 0xD, 0xA sequences to 0x20 (space) - that has put the data into a state where its more amenable for processing with Word 2007. The text originates from a Gutenburg download, not a web page I'm sure I used to be able to do this in the old Word for DOS with a couple of Alt keystrokes - never mind its fixed now and I've saved it as a macro in NP++. Thanks "DeanH" wrote: Did you actually read the reference? It clearly shows how to use the Find/Replace function to clean up the text (selected or not). Have another read, once you do this it is very simple and works very well. All the best DeanH "Philip" wrote: That doesnt seem to help - I highlight what I want as a paragraph (ie all the lines (terminated with cr/lf sequences) that I want to gather Ã*nto a single paragraph) and then what? The reference you gave seems to imply that the mere act of highlighting a block of text will somehow result in all the extraneous "pilcrows" being automagically removed - that's not happening. "garfield-n-odie [MVP]" wrote: See http://www.word.mvps.org/FAQs/Format...eanWebText.htm . Philip wrote: Using Word 2007 How can I join (combine) multiple paragraphs into a single paragraph - preferably with a key board sequence? I have some text documents with line breaks at the end of lines and double line breaks at the end of paragraphs. I want to flow the paragraphs "normally" and save the results in a docx file. I realise I can delete the individual line break (end of paragraph sequence), but that's very slow. The documents I'm dealing with are hundreds of A4 pages long (text is Arial 10.5). TIA |
#8
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join multiple paragraphs - Word 2007
But the Replace operation described works perfectly well regardless of how
line breaks and paragraph breaks are displayed and is certainly simpler than editing in a text editor. What you're describing is a paragraph break at the end of every line and two at the end of every paragraph. It is quite simple to replace those with line breaks, replace two line breaks with a paragraph break, and then remove the line breaks. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Philip" wrote in message ... In the original text, lines end with - 0x0D 0x0A (CR, LF) and paras end with - 0x0D 0x0A 0x0D 0x0A(CR, LF, CR, LF). So in Notepad++ I did this replaced all 0x0D0x0A0x0D0x0A's with 0x1E (Unit Separator), replaced all 0x0D0x0A's with 0x20 (Space), replaced all 0x1E's with 0x0D0x0A0x0D0x0A That resulted in something that was more amenable to processing & formatting in Word. I probably could have done that in Word, just that I could not see how. If Word had a way of displaying text as a byte stream, then when someone was editing at the byte level they'd be able see the actual bytes, rather than a unicode representation thereof; so rather than having two bytes containing 000 1101 000 1010 being shown as a pilcrow (¶), they'd be shown as Š Thanks "Suzanne S. Barnhill" wrote: Assuming your lines ended in either line breaks or paragraph breaks (or the hybrids that can be reached with ^013), the techniques in the article should have worked for you. And it's "Gutenberg." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Philip" wrote in message ... I tried the Find & Replace options, but they did not want to work for me. I used an another editor (Notepad++) to change the single 0xD, 0xA sequences to 0x20 (space) - that has put the data into a state where its more amenable for processing with Word 2007. The text originates from a Gutenburg download, not a web page I'm sure I used to be able to do this in the old Word for DOS with a couple of Alt keystrokes - never mind its fixed now and I've saved it as a macro in NP++. Thanks "DeanH" wrote: Did you actually read the reference? It clearly shows how to use the Find/Replace function to clean up the text (selected or not). Have another read, once you do this it is very simple and works very well. All the best DeanH "Philip" wrote: That doesnt seem to help - I highlight what I want as a paragraph (ie all the lines (terminated with cr/lf sequences) that I want to gather Ã*nto a single paragraph) and then what? The reference you gave seems to imply that the mere act of highlighting a block of text will somehow result in all the extraneous "pilcrows" being automagically removed - that's not happening. "garfield-n-odie [MVP]" wrote: See http://www.word.mvps.org/FAQs/Format...eanWebText.htm . Philip wrote: Using Word 2007 How can I join (combine) multiple paragraphs into a single paragraph - preferably with a key board sequence? I have some text documents with line breaks at the end of lines and double line breaks at the end of paragraphs. I want to flow the paragraphs "normally" and save the results in a docx file. I realise I can delete the individual line break (end of paragraph sequence), but that's very slow. The documents I'm dealing with are hundreds of A4 pages long (text is Arial 10.5). TIA |
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