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#1
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Word template with link to art file
Can anyone help me to create a template in Word that will include some
of our letterhead information that is an art file, without saving that information as a part of every letter? I have beautiful typography created by a graphic designer for the address and phone numbers of each of our offices, and I can include it in the tempate as a tiff or eps file (or some other format, but I don't think that's the problem). When I save the letter, the art work saves with it, which leads to too many bytes being saved over and over again. I tried using Ctrl F9 and inserting the file name of the artwork in the curly brackets, using double backslashes, as I've seen written in other places. The puts the file into the template just fine, but still creates a letter that is as big as the artwork, plus the text of the correspondence. Am I doing something wrong? Thanks, Bart Selden |
#2
Posted to microsoft.public.word.formatting.longdocs
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Word template with link to art file
Save the graphic to a network location that everyone has access to.
In place of the embedded graphic place use Insert Picture From file. Select the file. Click the dropdown arrow on the right edge of the Insert button. Select Insert link. "Bart Selden" wrote in message ... Can anyone help me to create a template in Word that will include some of our letterhead information that is an art file, without saving that information as a part of every letter? I have beautiful typography created by a graphic designer for the address and phone numbers of each of our offices, and I can include it in the tempate as a tiff or eps file (or some other format, but I don't think that's the problem). When I save the letter, the art work saves with it, which leads to too many bytes being saved over and over again. I tried using Ctrl F9 and inserting the file name of the artwork in the curly brackets, using double backslashes, as I've seen written in other places. The puts the file into the template just fine, but still creates a letter that is as big as the artwork, plus the text of the correspondence. Am I doing something wrong? Thanks, Bart Selden |
#3
Posted to microsoft.public.word.formatting.longdocs
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Word template with link to art file
Great, Thank you, that works well.
Now, how I do I keep idiots in my office from messing around with the elements that automatically appear in each letter based on the template? Is there a way to lock those elements? I don't mean that people are going to try to change the template (although they might). I'm concerned that they're going to move the logo and other information that's automatically put into their letter by the template, and I want our letterhead to look consistent when it is sent by email, just as it would on a printed page. Any ideas? Thanks, Bart Jezebel wrote: Save the graphic to a network location that everyone has access to. In place of the embedded graphic place use Insert Picture From file. Select the file. Click the dropdown arrow on the right edge of the Insert button. Select Insert link. "Bart Selden" wrote in message ... Can anyone help me to create a template in Word that will include some of our letterhead information that is an art file, without saving that information as a part of every letter? I have beautiful typography created by a graphic designer for the address and phone numbers of each of our offices, and I can include it in the tempate as a tiff or eps file (or some other format, but I don't think that's the problem). When I save the letter, the art work saves with it, which leads to too many bytes being saved over and over again. I tried using Ctrl F9 and inserting the file name of the artwork in the curly brackets, using double backslashes, as I've seen written in other places. The puts the file into the template just fine, but still creates a letter that is as big as the artwork, plus the text of the correspondence. Am I doing something wrong? Thanks, Bart Selden |
#4
Posted to microsoft.public.word.formatting.longdocs
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Word template with link to art file
First: Be aware that if your logo is linked rather than embedded, it won't
be included if you email the document to someone who doesn't have access to your server. You can solve this by sending the document as a PDF, which is better practice for correspondence anyway; but you'll need to make sure the idiots in your office are aware of this. As for people messing with the layout: there are things you can do to discourage people, but it's usually more trouble than it's worth. a) You can't prevent preople from creating any documents they like containing any elements they choose; and b) it will confuse and annoy the ordinary users who wouldn't have thought of messing with the layout in the first place, if you hadn't suggested it. If you want to try it: Insert a continuous section break at the very start of the document, then protect section 1 for forms. This has the effect of locking the headers and footers. "Bart Selden" wrote in message ... Great, Thank you, that works well. Now, how I do I keep idiots in my office from messing around with the elements that automatically appear in each letter based on the template? Is there a way to lock those elements? I don't mean that people are going to try to change the template (although they might). I'm concerned that they're going to move the logo and other information that's automatically put into their letter by the template, and I want our letterhead to look consistent when it is sent by email, just as it would on a printed page. Any ideas? Thanks, Bart Jezebel wrote: Save the graphic to a network location that everyone has access to. In place of the embedded graphic place use Insert Picture From file. Select the file. Click the dropdown arrow on the right edge of the Insert button. Select Insert link. "Bart Selden" wrote in message ... Can anyone help me to create a template in Word that will include some of our letterhead information that is an art file, without saving that information as a part of every letter? I have beautiful typography created by a graphic designer for the address and phone numbers of each of our offices, and I can include it in the tempate as a tiff or eps file (or some other format, but I don't think that's the problem). When I save the letter, the art work saves with it, which leads to too many bytes being saved over and over again. I tried using Ctrl F9 and inserting the file name of the artwork in the curly brackets, using double backslashes, as I've seen written in other places. The puts the file into the template just fine, but still creates a letter that is as big as the artwork, plus the text of the correspondence. Am I doing something wrong? Thanks, Bart Selden |
#5
Posted to microsoft.public.word.formatting.longdocs
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Word template with link to art file
Applying forms protection to a single section, however, hamstrings Word in
the entire document. Unless your idiots are going to tamper with your layout intentionally and maliciously, just putting things in the header/footer usually suffices, as it protects the layout from inadvertent changes. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jezebel" wrote in message ... First: Be aware that if your logo is linked rather than embedded, it won't be included if you email the document to someone who doesn't have access to your server. You can solve this by sending the document as a PDF, which is better practice for correspondence anyway; but you'll need to make sure the idiots in your office are aware of this. As for people messing with the layout: there are things you can do to discourage people, but it's usually more trouble than it's worth. a) You can't prevent preople from creating any documents they like containing any elements they choose; and b) it will confuse and annoy the ordinary users who wouldn't have thought of messing with the layout in the first place, if you hadn't suggested it. If you want to try it: Insert a continuous section break at the very start of the document, then protect section 1 for forms. This has the effect of locking the headers and footers. "Bart Selden" wrote in message ... Great, Thank you, that works well. Now, how I do I keep idiots in my office from messing around with the elements that automatically appear in each letter based on the template? Is there a way to lock those elements? I don't mean that people are going to try to change the template (although they might). I'm concerned that they're going to move the logo and other information that's automatically put into their letter by the template, and I want our letterhead to look consistent when it is sent by email, just as it would on a printed page. Any ideas? Thanks, Bart Jezebel wrote: Save the graphic to a network location that everyone has access to. In place of the embedded graphic place use Insert Picture From file. Select the file. Click the dropdown arrow on the right edge of the Insert button. Select Insert link. "Bart Selden" wrote in message ... Can anyone help me to create a template in Word that will include some of our letterhead information that is an art file, without saving that information as a part of every letter? I have beautiful typography created by a graphic designer for the address and phone numbers of each of our offices, and I can include it in the tempate as a tiff or eps file (or some other format, but I don't think that's the problem). When I save the letter, the art work saves with it, which leads to too many bytes being saved over and over again. I tried using Ctrl F9 and inserting the file name of the artwork in the curly brackets, using double backslashes, as I've seen written in other places. The puts the file into the template just fine, but still creates a letter that is as big as the artwork, plus the text of the correspondence. Am I doing something wrong? Thanks, Bart Selden |
#6
Posted to microsoft.public.word.formatting.longdocs
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Word template with link to art file
I did say it wasn't worth it ...
"Suzanne S. Barnhill" wrote in message ... Applying forms protection to a single section, however, hamstrings Word in the entire document. Unless your idiots are going to tamper with your layout intentionally and maliciously, just putting things in the header/footer usually suffices, as it protects the layout from inadvertent changes. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jezebel" wrote in message ... First: Be aware that if your logo is linked rather than embedded, it won't be included if you email the document to someone who doesn't have access to your server. You can solve this by sending the document as a PDF, which is better practice for correspondence anyway; but you'll need to make sure the idiots in your office are aware of this. As for people messing with the layout: there are things you can do to discourage people, but it's usually more trouble than it's worth. a) You can't prevent preople from creating any documents they like containing any elements they choose; and b) it will confuse and annoy the ordinary users who wouldn't have thought of messing with the layout in the first place, if you hadn't suggested it. If you want to try it: Insert a continuous section break at the very start of the document, then protect section 1 for forms. This has the effect of locking the headers and footers. "Bart Selden" wrote in message ... Great, Thank you, that works well. Now, how I do I keep idiots in my office from messing around with the elements that automatically appear in each letter based on the template? Is there a way to lock those elements? I don't mean that people are going to try to change the template (although they might). I'm concerned that they're going to move the logo and other information that's automatically put into their letter by the template, and I want our letterhead to look consistent when it is sent by email, just as it would on a printed page. Any ideas? Thanks, Bart Jezebel wrote: Save the graphic to a network location that everyone has access to. In place of the embedded graphic place use Insert Picture From file. Select the file. Click the dropdown arrow on the right edge of the Insert button. Select Insert link. "Bart Selden" wrote in message ... Can anyone help me to create a template in Word that will include some of our letterhead information that is an art file, without saving that information as a part of every letter? I have beautiful typography created by a graphic designer for the address and phone numbers of each of our offices, and I can include it in the tempate as a tiff or eps file (or some other format, but I don't think that's the problem). When I save the letter, the art work saves with it, which leads to too many bytes being saved over and over again. I tried using Ctrl F9 and inserting the file name of the artwork in the curly brackets, using double backslashes, as I've seen written in other places. The puts the file into the template just fine, but still creates a letter that is as big as the artwork, plus the text of the correspondence. Am I doing something wrong? Thanks, Bart Selden |
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