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#1
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Saving word files with comment in properties.
I am a longtime lotus word pro user and have recently began the change to
Microsoft Word. How do you insert a "comment" (document discription in Word Pro) BEFORE you save the file. The file I want to save is a forms template which is protected. The template will be used to generate individual documents which are saved (all protected with the forms protection). I am using word 2003 running on window XP. |
#2
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Saving word files with comment in properties.
On Tue, 3 Jan 2006 20:12:01 -0800, THH
wrote: I am a longtime lotus word pro user and have recently began the change to Microsoft Word. How do you insert a "comment" (document discription in Word Pro) BEFORE you save the file. The file I want to save is a forms template which is protected. The template will be used to generate individual documents which are saved (all protected with the forms protection). I am using word 2003 running on window XP. In the File Properties dialog, click the Summary tab. The Comments field is near the bottom. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#3
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Saving word files with comment in properties.
Thank you Jay,
The file properties function is not accessable on the protected document while it is open. Thus, the comments field can not be edited BEFORE the file is saved again. Once the file has been saved, it can be edited from explorer but this presents problems should a workgroup member forget to edit the comments after saving. Would it be better to save versions of the template as the new documents? Would that allow me to edit the comments prior to saving the new document file? REMEMBER, these are all being created using a template protected by forms protection. "Jay Freedman" wrote: On Tue, 3 Jan 2006 20:12:01 -0800, THH wrote: I am a longtime lotus word pro user and have recently began the change to Microsoft Word. How do you insert a "comment" (document discription in Word Pro) BEFORE you save the file. The file I want to save is a forms template which is protected. The template will be used to generate individual documents which are saved (all protected with the forms protection). I am using word 2003 running on window XP. In the File Properties dialog, click the Summary tab. The Comments field is near the bottom. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#4
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Saving word files with comment in properties.
One way to do this is to put two small macros into the template that
intercept the Save and Save As commands. Each macro unprotects the document, shows the properties dialog so it can be edited, reprotects the document, and then carries out the original Save or Save As command. (See http://www.gmayor.com/installing_macro.htm if needed.) Sub FileSave() With ActiveDocument If .Type = wdTypeDocument Then If .ProtectionType wdNoProtection Then .Unprotect End If ' display Properties dialog CommandBars.FindControl(ID:=750).Execute .Protect Type:=wdAllowOnlyFormFields, NoReset:=True End If .Save End With End Sub Sub FileSaveAs() With ActiveDocument If .Type = wdTypeDocument Then If .ProtectionType wdNoProtection Then .Unprotect End If ' display Properties dialog CommandBars.FindControl(ID:=750).Execute .Protect Type:=wdAllowOnlyFormFields, NoReset:=True End If Dialogs(wdDialogFileSaveAs).Show End With End Sub The other way would be to provide a single macro that just does the unprotect, dialog display, and reprotect. This macro could be run from a toolbar button (http://word.mvps.org/FAQs/Customizat...oToToolbar.htm) at any time. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. THH wrote: Thank you Jay, The file properties function is not accessable on the protected document while it is open. Thus, the comments field can not be edited BEFORE the file is saved again. Once the file has been saved, it can be edited from explorer but this presents problems should a workgroup member forget to edit the comments after saving. Would it be better to save versions of the template as the new documents? Would that allow me to edit the comments prior to saving the new document file? REMEMBER, these are all being created using a template protected by forms protection. "Jay Freedman" wrote: On Tue, 3 Jan 2006 20:12:01 -0800, THH wrote: I am a longtime lotus word pro user and have recently began the change to Microsoft Word. How do you insert a "comment" (document discription in Word Pro) BEFORE you save the file. The file I want to save is a forms template which is protected. The template will be used to generate individual documents which are saved (all protected with the forms protection). I am using word 2003 running on window XP. In the File Properties dialog, click the Summary tab. The Comments field is near the bottom. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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