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#1
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mail merge if ... then else condition
I am using the 'if.. then ...else' to put values into the word letter. Works
fine when the value is there, but it also puts the value in when the condition is not true?? Also I would like to next this capability I have 10 codes to replace with Names. any help on either situation thanks Rong |
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#2
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Perhaps if you were to explain *exactly* what it is you are doing we could
advise where you are going wrong. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Rong wrote: I am using the 'if.. then ...else' to put values into the word letter. Works fine when the value is there, but it also puts the value in when the condition is not true?? Also I would like to next this capability I have 10 codes to replace with Names. any help on either situation thanks Rong |
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#3
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From Rong
statement is in Word 2003, letter document There is a select in the first line of the letter to bypass records if there is NOT a 5x5 int he AHD_PGM_ID field, this works fine. The problem statement is (sampleis without paran's) if mergefield AHD_pgm_id = "5x5 Team-AG" " Al Gianotti, " "" it does the replace for other then that condition data is in a sheet of an excel workbood - 2003 this is a sample of the data which is treated as = to the test and the name is displayed in the letters 5x5 Team-PB 5x5 5x5 5x5 Team-DU I am trying to replace those initials with the proper complete name. there are a series fo 10 'teams' Is there some other solution? Rong "Graham Mayor" wrote: Perhaps if you were to explain *exactly* what it is you are doing we could advise where you are going wrong. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Rong wrote: I am using the 'if.. then ...else' to put values into the word letter. Works fine when the value is there, but it also puts the value in when the condition is not true?? Also I would like to next this capability I have 10 codes to replace with Names. any help on either situation thanks Rong |
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#4
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It appears to be the leading 5 which causes the error. The condition sees
this as a numeric field and ignores the rest. Ensuring that the data does not start with a 5 seems to do the trick (at least with your quoted data). Add a couple of spaces in the field construction e.g. { IF " { MERGEFIELD AHD_pgm_id }" = " 5x5 Team-AG" "Al Gianotti," "" } This produces a true result only for a data field that contains - 5x5 Team-AG -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Rong wrote: From Rong statement is in Word 2003, letter document There is a select in the first line of the letter to bypass records if there is NOT a 5x5 int he AHD_PGM_ID field, this works fine. The problem statement is (sampleis without paran's) if mergefield AHD_pgm_id = "5x5 Team-AG" " Al Gianotti, " "" it does the replace for other then that condition data is in a sheet of an excel workbood - 2003 this is a sample of the data which is treated as = to the test and the name is displayed in the letters 5x5 Team-PB 5x5 5x5 5x5 Team-DU I am trying to replace those initials with the proper complete name. there are a series fo 10 'teams' Is there some other solution? Rong "Graham Mayor" wrote: Perhaps if you were to explain *exactly* what it is you are doing we could advise where you are going wrong. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Rong wrote: I am using the 'if.. then ...else' to put values into the word letter. Works fine when the value is there, but it also puts the value in when the condition is not true?? Also I would like to next this capability I have 10 codes to replace with Names. any help on either situation thanks Rong |
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#5
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Thanks for the tip
does not work on my machine. I did that change to the Word form - no difference I went to the excel data reformated the cell to 'text' tried it left justified, no change tried it right justufied, no change changed the data to 'Team-AG 5x5' that failed the 5x5 test (it seems that it only tests from the start of the field, no '*' type support) Version of Word 2003 is 11.6359.6360 SP1 looks as if I have to seperate that field into 2 - then it seems to work. any other thoughts? "Graham Mayor" wrote: It appears to be the leading 5 which causes the error. The condition sees this as a numeric field and ignores the rest. Ensuring that the data does not start with a 5 seems to do the trick (at least with your quoted data). Add a couple of spaces in the field construction e.g. { IF " { MERGEFIELD AHD_pgm_id }" = " 5x5 Team-AG" "Al Gianotti," "" } This produces a true result only for a data field that contains - 5x5 Team-AG -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Rong wrote: From Rong statement is in Word 2003, letter document There is a select in the first line of the letter to bypass records if there is NOT a 5x5 int he AHD_PGM_ID field, this works fine. The problem statement is (sampleis without paran's) if mergefield AHD_pgm_id = "5x5 Team-AG" " Al Gianotti, " "" it does the replace for other then that condition data is in a sheet of an excel workbood - 2003 this is a sample of the data which is treated as = to the test and the name is displayed in the letters 5x5 Team-PB 5x5 5x5 5x5 Team-DU I am trying to replace those initials with the proper complete name. there are a series fo 10 'teams' Is there some other solution? Rong "Graham Mayor" wrote: Perhaps if you were to explain *exactly* what it is you are doing we could advise where you are going wrong. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Rong wrote: I am using the 'if.. then ...else' to put values into the word letter. Works fine when the value is there, but it also puts the value in when the condition is not true?? Also I would like to next this capability I have 10 codes to replace with Names. any help on either situation thanks Rong |
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#6
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My original tests (same Word version) used a Word table, but I have retested
with the data in an Excel table and it still works fine here as posted. I have no other suggestions to offer. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Rong wrote: Thanks for the tip does not work on my machine. I did that change to the Word form - no difference I went to the excel data reformated the cell to 'text' tried it left justified, no change tried it right justufied, no change changed the data to 'Team-AG 5x5' that failed the 5x5 test (it seems that it only tests from the start of the field, no '*' type support) Version of Word 2003 is 11.6359.6360 SP1 looks as if I have to seperate that field into 2 - then it seems to work. any other thoughts? "Graham Mayor" wrote: It appears to be the leading 5 which causes the error. The condition sees this as a numeric field and ignores the rest. Ensuring that the data does not start with a 5 seems to do the trick (at least with your quoted data). Add a couple of spaces in the field construction e.g. { IF " { MERGEFIELD AHD_pgm_id }" = " 5x5 Team-AG" "Al Gianotti," "" } This produces a true result only for a data field that contains - 5x5 Team-AG -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Rong wrote: From Rong statement is in Word 2003, letter document There is a select in the first line of the letter to bypass records if there is NOT a 5x5 int he AHD_PGM_ID field, this works fine. The problem statement is (sampleis without paran's) if mergefield AHD_pgm_id = "5x5 Team-AG" " Al Gianotti, " "" it does the replace for other then that condition data is in a sheet of an excel workbood - 2003 this is a sample of the data which is treated as = to the test and the name is displayed in the letters 5x5 Team-PB 5x5 5x5 5x5 Team-DU I am trying to replace those initials with the proper complete name. there are a series fo 10 'teams' Is there some other solution? Rong "Graham Mayor" wrote: Perhaps if you were to explain *exactly* what it is you are doing we could advise where you are going wrong. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Rong wrote: I am using the 'if.. then ...else' to put values into the word letter. Works fine when the value is there, but it also puts the value in when the condition is not true?? Also I would like to next this capability I have 10 codes to replace with Names. any help on either situation thanks Rong |
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#7
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It seems the thing that is not working may be that Word only looks at the
first 3 or 4 characters in deciding whether there's a match between the field content and the test variable content. For example, { IF { MERGEFIELD Name1 } = "5x5 Smith" "george" "Vacant" } using the following data for Name1 5x5 Hello 5x5 Smith 5x5 Abel as the data, will result in george as the output for every record. Therefore, I'd suggest you vary the 1st 3 or 4 characters in your test variable so there will be a test rather than have the same characters in the first 3 spaces of the field for every test variable, resulting in the answer being the same for every variation of the test. Ed Bloomfield "Graham Mayor" wrote in message ... My original tests (same Word version) used a Word table, but I have retested with the data in an Excel table and it still works fine here as posted. I have no other suggestions to offer. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Rong wrote: Thanks for the tip does not work on my machine. I did that change to the Word form - no difference I went to the excel data reformated the cell to 'text' tried it left justified, no change tried it right justufied, no change changed the data to 'Team-AG 5x5' that failed the 5x5 test (it seems that it only tests from the start of the field, no '*' type support) Version of Word 2003 is 11.6359.6360 SP1 looks as if I have to seperate that field into 2 - then it seems to work. any other thoughts? "Graham Mayor" wrote: It appears to be the leading 5 which causes the error. The condition sees this as a numeric field and ignores the rest. Ensuring that the data does not start with a 5 seems to do the trick (at least with your quoted data). Add a couple of spaces in the field construction e.g. { IF " { MERGEFIELD AHD_pgm_id }" = " 5x5 Team-AG" "Al Gianotti," "" } This produces a true result only for a data field that contains - 5x5 Team-AG -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Rong wrote: From Rong statement is in Word 2003, letter document There is a select in the first line of the letter to bypass records if there is NOT a 5x5 int he AHD_PGM_ID field, this works fine. The problem statement is (sampleis without paran's) if mergefield AHD_pgm_id = "5x5 Team-AG" " Al Gianotti, " "" it does the replace for other then that condition data is in a sheet of an excel workbood - 2003 this is a sample of the data which is treated as = to the test and the name is displayed in the letters 5x5 Team-PB 5x5 5x5 5x5 Team-DU I am trying to replace those initials with the proper complete name. there are a series fo 10 'teams' Is there some other solution? Rong "Graham Mayor" wrote: Perhaps if you were to explain *exactly* what it is you are doing we could advise where you are going wrong. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Rong wrote: I am using the 'if.. then ...else' to put values into the word letter. Works fine when the value is there, but it also puts the value in when the condition is not true?? Also I would like to next this capability I have 10 codes to replace with Names. any help on either situation thanks Rong |
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#8
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Try it with the following (note the quotes and spaces)
{ IF " { MERGEFIELD Name1 }" = " 5x5 Smith" "George" "Vacant" } If your premise that it only looks at the first 3 or 4 characters were true then you would get George for every record. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Ed Bloomfield wrote: It seems the thing that is not working may be that Word only looks at the first 3 or 4 characters in deciding whether there's a match between the field content and the test variable content. For example, { IF { MERGEFIELD Name1 } = "5x5 Smith" "george" "Vacant" } using the following data for Name1 5x5 Hello 5x5 Smith 5x5 Abel as the data, will result in george as the output for every record. Therefore, I'd suggest you vary the 1st 3 or 4 characters in your test variable so there will be a test rather than have the same characters in the first 3 spaces of the field for every test variable, resulting in the answer being the same for every variation of the test. Ed Bloomfield "Graham Mayor" wrote in message ... My original tests (same Word version) used a Word table, but I have retested with the data in an Excel table and it still works fine here as posted. I have no other suggestions to offer. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Rong wrote: Thanks for the tip does not work on my machine. I did that change to the Word form - no difference I went to the excel data reformated the cell to 'text' tried it left justified, no change tried it right justufied, no change changed the data to 'Team-AG 5x5' that failed the 5x5 test (it seems that it only tests from the start of the field, no '*' type support) Version of Word 2003 is 11.6359.6360 SP1 looks as if I have to seperate that field into 2 - then it seems to work. any other thoughts? "Graham Mayor" wrote: It appears to be the leading 5 which causes the error. The condition sees this as a numeric field and ignores the rest. Ensuring that the data does not start with a 5 seems to do the trick (at least with your quoted data). Add a couple of spaces in the field construction e.g. { IF " { MERGEFIELD AHD_pgm_id }" = " 5x5 Team-AG" "Al Gianotti," "" } This produces a true result only for a data field that contains - 5x5 Team-AG -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Rong wrote: From Rong statement is in Word 2003, letter document There is a select in the first line of the letter to bypass records if there is NOT a 5x5 int he AHD_PGM_ID field, this works fine. The problem statement is (sampleis without paran's) if mergefield AHD_pgm_id = "5x5 Team-AG" " Al Gianotti, " "" it does the replace for other then that condition data is in a sheet of an excel workbood - 2003 this is a sample of the data which is treated as = to the test and the name is displayed in the letters 5x5 Team-PB 5x5 5x5 5x5 Team-DU I am trying to replace those initials with the proper complete name. there are a series fo 10 'teams' Is there some other solution? Rong "Graham Mayor" wrote: Perhaps if you were to explain *exactly* what it is you are doing we could advise where you are going wrong. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Rong wrote: I am using the 'if.. then ...else' to put values into the word letter. Works fine when the value is there, but it also puts the value in when the condition is not true?? Also I would like to next this capability I have 10 codes to replace with Names. any help on either situation thanks Rong |
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