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How can I autopopulate text throughout a document??
See http://gregmaxey.mvps.org/Repeating_Data.htm.
-- Stefan Blom Microsoft Word MVP "The Novice in the Office" The Novice in the wrote in message ... I am a novice. Step-by-step, how do I create fields and bookmarks and macros that allow me to type text into one spot and have it autopopulate in other predesignated spots throughout my Word 2003 document? Every post I have found assumes I know everything but macros. I do not. I need an explanation from the beginning. Do I start with a blank doc or should I have my doc finished to add these things to it? |
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#2
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How can I autopopulate text throughout a document??
Thanks this has been helpful but generated another question. I used the "On
Line Form" solution and it is pretty much what I need and it's simple. However, when it populates the REF fields it changes their font and font size to match the form field. How do I specify different formatting while still autopopulating the REF fields? In other words I want the form field to be Arial 28pt font but the REF field to be Times New Roman 12 pt. "Stefan Blom" wrote: See http://gregmaxey.mvps.org/Repeating_Data.htm. -- Stefan Blom Microsoft Word MVP "The Novice in the Office" The Novice in the wrote in message ... I am a novice. Step-by-step, how do I create fields and bookmarks and macros that allow me to type text into one spot and have it autopopulate in other predesignated spots throughout my Word 2003 document? Every post I have found assumes I know everything but macros. I do not. I need an explanation from the beginning. Do I start with a blank doc or should I have my doc finished to add these things to it? |
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#3
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How can I autopopulate text throughout a document??
Include either the \*Charformat or the \*Mergeformat switch in the REF fields.
Read the Help topic on "Format (\*) field switch" to see how they work. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Fri, 12 Sep 2008 08:40:02 -0700, The Novice in the Office wrote: Thanks this has been helpful but generated another question. I used the "On Line Form" solution and it is pretty much what I need and it's simple. However, when it populates the REF fields it changes their font and font size to match the form field. How do I specify different formatting while still autopopulating the REF fields? In other words I want the form field to be Arial 28pt font but the REF field to be Times New Roman 12 pt. "Stefan Blom" wrote: See http://gregmaxey.mvps.org/Repeating_Data.htm. -- Stefan Blom Microsoft Word MVP "The Novice in the Office" The Novice in the wrote in message ... I am a novice. Step-by-step, how do I create fields and bookmarks and macros that allow me to type text into one spot and have it autopopulate in other predesignated spots throughout my Word 2003 document? Every post I have found assumes I know everything but macros. I do not. I need an explanation from the beginning. Do I start with a blank doc or should I have my doc finished to add these things to it? |
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#4
Posted to microsoft.public.word.docmanagement
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How can I autopopulate text throughout a document??
Thank you. That fixes the font formatting issue. And just when I thought my
simple problem was fixed.... This is becoming more convoluted and ridiculous by the minute. So I can easily create the Forms and Fields needed to do this simple task, BUT I can't really use them because once the "Protect Form" button is on I can't type text ANYWHERE in the document except the Form. I'm merely trying to create a document that others can simply type in their information to create standard documents. I want to build the document with text boxes set up with no text in them, simple. I then want to be able to have the front page have a space where I can type in the title and have it auto-populate throughout the document. THAT'S IT! I can't believe that MS Word has been around as long as it has and still has no simple user friendly functionality. I've gone from Novice in the Office to Frustrated in the Office. Is there a way to do this without needing to record complex macros or learn programming language? "Jay Freedman" wrote: Include either the \*Charformat or the \*Mergeformat switch in the REF fields. Read the Help topic on "Format (\*) field switch" to see how they work. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Fri, 12 Sep 2008 08:40:02 -0700, The Novice in the Office wrote: Thanks this has been helpful but generated another question. I used the "On Line Form" solution and it is pretty much what I need and it's simple. However, when it populates the REF fields it changes their font and font size to match the form field. How do I specify different formatting while still autopopulating the REF fields? In other words I want the form field to be Arial 28pt font but the REF field to be Times New Roman 12 pt. "Stefan Blom" wrote: See http://gregmaxey.mvps.org/Repeating_Data.htm. -- Stefan Blom Microsoft Word MVP "The Novice in the Office" The Novice in the wrote in message ... I am a novice. Step-by-step, how do I create fields and bookmarks and macros that allow me to type text into one spot and have it autopopulate in other predesignated spots throughout my Word 2003 document? Every post I have found assumes I know everything but macros. I do not. I need an explanation from the beginning. Do I start with a blank doc or should I have my doc finished to add these things to it? |
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#5
Posted to microsoft.public.word.docmanagement
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How can I autopopulate text throughout a document??
In Word 2003, you can insert a section break between the area that contains the
form fields and the rest of the document. When you go into the Protect Document task pane and set the protection type to "Filling in forms", click the "Select sections" link below it and uncheck the section that doesn't contain form fields. While I know this won't help you, Word 2007 does have a non-field mechanism for inserting and repeating data without protecting the document. Unfortunately, it works only in Word 2007 and not in any earlier version. On Fri, 12 Sep 2008 11:26:01 -0700, The Novice in the Office wrote: Thank you. That fixes the font formatting issue. And just when I thought my simple problem was fixed.... This is becoming more convoluted and ridiculous by the minute. So I can easily create the Forms and Fields needed to do this simple task, BUT I can't really use them because once the "Protect Form" button is on I can't type text ANYWHERE in the document except the Form. I'm merely trying to create a document that others can simply type in their information to create standard documents. I want to build the document with text boxes set up with no text in them, simple. I then want to be able to have the front page have a space where I can type in the title and have it auto-populate throughout the document. THAT'S IT! I can't believe that MS Word has been around as long as it has and still has no simple user friendly functionality. I've gone from Novice in the Office to Frustrated in the Office. Is there a way to do this without needing to record complex macros or learn programming language? "Jay Freedman" wrote: Include either the \*Charformat or the \*Mergeformat switch in the REF fields. Read the Help topic on "Format (\*) field switch" to see how they work. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Fri, 12 Sep 2008 08:40:02 -0700, The Novice in the Office wrote: Thanks this has been helpful but generated another question. I used the "On Line Form" solution and it is pretty much what I need and it's simple. However, when it populates the REF fields it changes their font and font size to match the form field. How do I specify different formatting while still autopopulating the REF fields? In other words I want the form field to be Arial 28pt font but the REF field to be Times New Roman 12 pt. "Stefan Blom" wrote: See http://gregmaxey.mvps.org/Repeating_Data.htm. -- Stefan Blom Microsoft Word MVP "The Novice in the Office" The Novice in the wrote in message ... I am a novice. Step-by-step, how do I create fields and bookmarks and macros that allow me to type text into one spot and have it autopopulate in other predesignated spots throughout my Word 2003 document? Every post I have found assumes I know everything but macros. I do not. I need an explanation from the beginning. Do I start with a blank doc or should I have my doc finished to add these things to it? |
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#6
Posted to microsoft.public.word.docmanagement
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How can I autopopulate text throughout a document??
Thank you so much for your helpful knowledge. I have not yet had time to try
this but am quickly recognizing why so many people sing the praises of this site and the incredibly friendly and helpful people that post to it. Seeing as I do not currently have Word 2007, you are correct. However, seeing as I will not be able to avoid upgrading at some point it is still good information to have. Here's a question generated by that knowledge. When I make the upgrade to 2007 will the document I have developed in 2003 upgrade easily as it is imported OR will I need to rework it? "Jay Freedman" wrote: In Word 2003, you can insert a section break between the area that contains the form fields and the rest of the document. When you go into the Protect Document task pane and set the protection type to "Filling in forms", click the "Select sections" link below it and uncheck the section that doesn't contain form fields. While I know this won't help you, Word 2007 does have a non-field mechanism for inserting and repeating data without protecting the document. Unfortunately, it works only in Word 2007 and not in any earlier version. On Fri, 12 Sep 2008 11:26:01 -0700, The Novice in the Office wrote: Thank you. That fixes the font formatting issue. And just when I thought my simple problem was fixed.... This is becoming more convoluted and ridiculous by the minute. So I can easily create the Forms and Fields needed to do this simple task, BUT I can't really use them because once the "Protect Form" button is on I can't type text ANYWHERE in the document except the Form. I'm merely trying to create a document that others can simply type in their information to create standard documents. I want to build the document with text boxes set up with no text in them, simple. I then want to be able to have the front page have a space where I can type in the title and have it auto-populate throughout the document. THAT'S IT! I can't believe that MS Word has been around as long as it has and still has no simple user friendly functionality. I've gone from Novice in the Office to Frustrated in the Office. Is there a way to do this without needing to record complex macros or learn programming language? "Jay Freedman" wrote: Include either the \*Charformat or the \*Mergeformat switch in the REF fields. Read the Help topic on "Format (\*) field switch" to see how they work. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Fri, 12 Sep 2008 08:40:02 -0700, The Novice in the Office wrote: Thanks this has been helpful but generated another question. I used the "On Line Form" solution and it is pretty much what I need and it's simple. However, when it populates the REF fields it changes their font and font size to match the form field. How do I specify different formatting while still autopopulating the REF fields? In other words I want the form field to be Arial 28pt font but the REF field to be Times New Roman 12 pt. "Stefan Blom" wrote: See http://gregmaxey.mvps.org/Repeating_Data.htm. -- Stefan Blom Microsoft Word MVP "The Novice in the Office" The Novice in the wrote in message ... I am a novice. Step-by-step, how do I create fields and bookmarks and macros that allow me to type text into one spot and have it autopopulate in other predesignated spots throughout my Word 2003 document? Every post I have found assumes I know everything but macros. I do not. I need an explanation from the beginning. Do I start with a blank doc or should I have my doc finished to add these things to it? |
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#7
Posted to microsoft.public.word.docmanagement
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How can I autopopulate text throughout a document??
It will work as is. And although you may upgrade to 2007, you'll still need to
keep the 2003 format for forms and other documents that you share with others. On Fri, 12 Sep 2008 12:21:01 -0700, The Novice in the Office wrote: Thank you so much for your helpful knowledge. I have not yet had time to try this but am quickly recognizing why so many people sing the praises of this site and the incredibly friendly and helpful people that post to it. Seeing as I do not currently have Word 2007, you are correct. However, seeing as I will not be able to avoid upgrading at some point it is still good information to have. Here's a question generated by that knowledge. When I make the upgrade to 2007 will the document I have developed in 2003 upgrade easily as it is imported OR will I need to rework it? "Jay Freedman" wrote: In Word 2003, you can insert a section break between the area that contains the form fields and the rest of the document. When you go into the Protect Document task pane and set the protection type to "Filling in forms", click the "Select sections" link below it and uncheck the section that doesn't contain form fields. While I know this won't help you, Word 2007 does have a non-field mechanism for inserting and repeating data without protecting the document. Unfortunately, it works only in Word 2007 and not in any earlier version. On Fri, 12 Sep 2008 11:26:01 -0700, The Novice in the Office wrote: Thank you. That fixes the font formatting issue. And just when I thought my simple problem was fixed.... This is becoming more convoluted and ridiculous by the minute. So I can easily create the Forms and Fields needed to do this simple task, BUT I can't really use them because once the "Protect Form" button is on I can't type text ANYWHERE in the document except the Form. I'm merely trying to create a document that others can simply type in their information to create standard documents. I want to build the document with text boxes set up with no text in them, simple. I then want to be able to have the front page have a space where I can type in the title and have it auto-populate throughout the document. THAT'S IT! I can't believe that MS Word has been around as long as it has and still has no simple user friendly functionality. I've gone from Novice in the Office to Frustrated in the Office. Is there a way to do this without needing to record complex macros or learn programming language? "Jay Freedman" wrote: Include either the \*Charformat or the \*Mergeformat switch in the REF fields. Read the Help topic on "Format (\*) field switch" to see how they work. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Fri, 12 Sep 2008 08:40:02 -0700, The Novice in the Office wrote: Thanks this has been helpful but generated another question. I used the "On Line Form" solution and it is pretty much what I need and it's simple. However, when it populates the REF fields it changes their font and font size to match the form field. How do I specify different formatting while still autopopulating the REF fields? In other words I want the form field to be Arial 28pt font but the REF field to be Times New Roman 12 pt. "Stefan Blom" wrote: See http://gregmaxey.mvps.org/Repeating_Data.htm. -- Stefan Blom Microsoft Word MVP "The Novice in the Office" The Novice in the wrote in message ... I am a novice. Step-by-step, how do I create fields and bookmarks and macros that allow me to type text into one spot and have it autopopulate in other predesignated spots throughout my Word 2003 document? Every post I have found assumes I know everything but macros. I do not. I need an explanation from the beginning. Do I start with a blank doc or should I have my doc finished to add these things to it? |
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#8
Posted to microsoft.public.word.docmanagement
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How can I autopopulate text throughout a document??
I hate to keep showing my complete inability with this software but, what
type of Section break do I want to use? Also, I can't seem to find any Protect Document "task pane?" The Forms toolbar has a button for "Protect Form" but I can't get any pane to open for it. "Jay Freedman" wrote: In Word 2003, you can insert a section break between the area that contains the form fields and the rest of the document. When you go into the Protect Document task pane and set the protection type to "Filling in forms", click the "Select sections" link below it and uncheck the section that doesn't contain form fields. While I know this won't help you, Word 2007 does have a non-field mechanism for inserting and repeating data without protecting the document. Unfortunately, it works only in Word 2007 and not in any earlier version. On Fri, 12 Sep 2008 11:26:01 -0700, The Novice in the Office wrote: Thank you. That fixes the font formatting issue. And just when I thought my simple problem was fixed.... This is becoming more convoluted and ridiculous by the minute. So I can easily create the Forms and Fields needed to do this simple task, BUT I can't really use them because once the "Protect Form" button is on I can't type text ANYWHERE in the document except the Form. I'm merely trying to create a document that others can simply type in their information to create standard documents. I want to build the document with text boxes set up with no text in them, simple. I then want to be able to have the front page have a space where I can type in the title and have it auto-populate throughout the document. THAT'S IT! I can't believe that MS Word has been around as long as it has and still has no simple user friendly functionality. I've gone from Novice in the Office to Frustrated in the Office. Is there a way to do this without needing to record complex macros or learn programming language? "Jay Freedman" wrote: Include either the \*Charformat or the \*Mergeformat switch in the REF fields. Read the Help topic on "Format (\*) field switch" to see how they work. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Fri, 12 Sep 2008 08:40:02 -0700, The Novice in the Office wrote: Thanks this has been helpful but generated another question. I used the "On Line Form" solution and it is pretty much what I need and it's simple. However, when it populates the REF fields it changes their font and font size to match the form field. How do I specify different formatting while still autopopulating the REF fields? In other words I want the form field to be Arial 28pt font but the REF field to be Times New Roman 12 pt. "Stefan Blom" wrote: See http://gregmaxey.mvps.org/Repeating_Data.htm. -- Stefan Blom Microsoft Word MVP "The Novice in the Office" The Novice in the wrote in message ... I am a novice. Step-by-step, how do I create fields and bookmarks and macros that allow me to type text into one spot and have it autopopulate in other predesignated spots throughout my Word 2003 document? Every post I have found assumes I know everything but macros. I do not. I need an explanation from the beginning. Do I start with a blank doc or should I have my doc finished to add these things to it? |
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#9
Posted to microsoft.public.word.docmanagement
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How can I autopopulate text throughout a document??
Any of the section break types will do (continuous, next page, even page, or odd
page, depending on where you want the next paragraph to appear). However, a manual page break, column break, or text wrapping break won't do -- it has to be a section break. You can't get to the task pane from the Forms toolbar. You have to use the menu item Tools Protect Document. (However, once you've been to the task pane and selected which sections to unprotect, then you can use the lock icon on the toolbar to unlock and relock, and the document will remember which sections to lock.) On Fri, 12 Sep 2008 12:47:01 -0700, The Novice in the Office wrote: I hate to keep showing my complete inability with this software but, what type of Section break do I want to use? Also, I can't seem to find any Protect Document "task pane?" The Forms toolbar has a button for "Protect Form" but I can't get any pane to open for it. "Jay Freedman" wrote: In Word 2003, you can insert a section break between the area that contains the form fields and the rest of the document. When you go into the Protect Document task pane and set the protection type to "Filling in forms", click the "Select sections" link below it and uncheck the section that doesn't contain form fields. While I know this won't help you, Word 2007 does have a non-field mechanism for inserting and repeating data without protecting the document. Unfortunately, it works only in Word 2007 and not in any earlier version. On Fri, 12 Sep 2008 11:26:01 -0700, The Novice in the Office wrote: Thank you. That fixes the font formatting issue. And just when I thought my simple problem was fixed.... This is becoming more convoluted and ridiculous by the minute. So I can easily create the Forms and Fields needed to do this simple task, BUT I can't really use them because once the "Protect Form" button is on I can't type text ANYWHERE in the document except the Form. I'm merely trying to create a document that others can simply type in their information to create standard documents. I want to build the document with text boxes set up with no text in them, simple. I then want to be able to have the front page have a space where I can type in the title and have it auto-populate throughout the document. THAT'S IT! I can't believe that MS Word has been around as long as it has and still has no simple user friendly functionality. I've gone from Novice in the Office to Frustrated in the Office. Is there a way to do this without needing to record complex macros or learn programming language? "Jay Freedman" wrote: Include either the \*Charformat or the \*Mergeformat switch in the REF fields. Read the Help topic on "Format (\*) field switch" to see how they work. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Fri, 12 Sep 2008 08:40:02 -0700, The Novice in the Office wrote: Thanks this has been helpful but generated another question. I used the "On Line Form" solution and it is pretty much what I need and it's simple. However, when it populates the REF fields it changes their font and font size to match the form field. How do I specify different formatting while still autopopulating the REF fields? In other words I want the form field to be Arial 28pt font but the REF field to be Times New Roman 12 pt. "Stefan Blom" wrote: See http://gregmaxey.mvps.org/Repeating_Data.htm. -- Stefan Blom Microsoft Word MVP "The Novice in the Office" The Novice in the wrote in message ... I am a novice. Step-by-step, how do I create fields and bookmarks and macros that allow me to type text into one spot and have it autopopulate in other predesignated spots throughout my Word 2003 document? Every post I have found assumes I know everything but macros. I do not. I need an explanation from the beginning. Do I start with a blank doc or should I have my doc finished to add these things to it? |
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#10
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How can I autopopulate text throughout a document??
If all you want to propagate is the title, just type it in, apply the Title
style, and then use a StyleRef field to repeat it anywhere in the document. See http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm. You could equally well bookmark it and use a REF field, but the StyleRef field has the advantage that (a) it updates automatically, and (b) while bookmarks can all too easily be overwritten, if you provide a placemarker in the Title style, it will be overwritten, but the style will remain. As a placemarker, I would suggest a MacroButton NoMacro field, as described at http://word.mvps.org/FAQs/TblsFldsFm...acroButton.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "The Novice in the Office" wrote in message ... Thank you. That fixes the font formatting issue. And just when I thought my simple problem was fixed.... This is becoming more convoluted and ridiculous by the minute. So I can easily create the Forms and Fields needed to do this simple task, BUT I can't really use them because once the "Protect Form" button is on I can't type text ANYWHERE in the document except the Form. I'm merely trying to create a document that others can simply type in their information to create standard documents. I want to build the document with text boxes set up with no text in them, simple. I then want to be able to have the front page have a space where I can type in the title and have it auto-populate throughout the document. THAT'S IT! I can't believe that MS Word has been around as long as it has and still has no simple user friendly functionality. I've gone from Novice in the Office to Frustrated in the Office. Is there a way to do this without needing to record complex macros or learn programming language? "Jay Freedman" wrote: Include either the \*Charformat or the \*Mergeformat switch in the REF fields. Read the Help topic on "Format (\*) field switch" to see how they work. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Fri, 12 Sep 2008 08:40:02 -0700, The Novice in the Office wrote: Thanks this has been helpful but generated another question. I used the "On Line Form" solution and it is pretty much what I need and it's simple. However, when it populates the REF fields it changes their font and font size to match the form field. How do I specify different formatting while still autopopulating the REF fields? In other words I want the form field to be Arial 28pt font but the REF field to be Times New Roman 12 pt. "Stefan Blom" wrote: See http://gregmaxey.mvps.org/Repeating_Data.htm. -- Stefan Blom Microsoft Word MVP "The Novice in the Office" The Novice in the wrote in message ... I am a novice. Step-by-step, how do I create fields and bookmarks and macros that allow me to type text into one spot and have it autopopulate in other predesignated spots throughout my Word 2003 document? Every post I have found assumes I know everything but macros. I do not. I need an explanation from the beginning. Do I start with a blank doc or should I have my doc finished to add these things to it? |
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