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#1
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Controlling File Growth when exporting Powerpoint to Word
I "send to" about 100 slides (4.5 meg) from Powerpoint to word - the
resultant document is 110 meg large and is somewhat difficult to manipulate. I tried "paste" and "Link" of notes page and had essentially the same result. The space seems to be split about equally among all 100 slide images. What can I do to manage the resultant Word file size and make it workable? Thank you. |
#2
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Controlling File Growth when exporting Powerpoint to Word
Do you have a lot of graphics in your presentation? Try compressing the
pictures. Also, this sounds crazy, but if you put a blank slide at the beginning of your presentation, it will actually make your file smaller. You can just hide the blank slide. I hope this has been helpful to you. -- Carol A. Bratt, MCP "stuartbell" wrote: I "send to" about 100 slides (4.5 meg) from Powerpoint to word - the resultant document is 110 meg large and is somewhat difficult to manipulate. I tried "paste" and "Link" of notes page and had essentially the same result. The space seems to be split about equally among all 100 slide images. What can I do to manage the resultant Word file size and make it workable? Thank you. |
#3
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Controlling File Growth when exporting Powerpoint to Word
Carol: Thank you for your suggestions:
Try compressing the pictures. There are 100 slides from PowerPoint - most have some graphics and text mixed - and many were copy/pasted from a text book that is the basis for the class. I don't know how to automatically compress the images in PowerPoint - and manual compression of 100 pictures is difficult since the slides evolve in parallel with the product i'm involved with - the instructor's guide. It would be nice to use the automatic DLE facilities that come with Word and PPT to keep the presentations in sync. Also, this sounds crazy, but if you put a blank slide at the beginning of your presentation, it will actually make your file smaller. I tried this to no effect. I also tried repeatidly splitting the WORD document in half to "search" for one or more original PowerPoint images that may account for a high amount of the 117 meg in the word file. No luck - the images are split about evenly. Finally, I saved the entire WORD document as HTML and re-opened it in WORD and resaved it as a DOC file. The 117Meg file dropped to about 8 Meg with no apparent loss of content. The intermediate HTML version has a GIF file for each original PowerPoint slide - much much smaller but with the same visual content. My guess is the "Send to WORD" function in PowerPoint exports a high density JPEG file for each slide and these files cause the 117 MEG file in WORD. Do you know any way to control the export format of PPT? Thank you again. /Stu |
#4
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Controlling File Growth when exporting Powerpoint to Word
Hi Stuart,
Using the Send To function in PowerPoint does not bloat the file. See: http://office.microsoft.com/en-us/as...168821033.aspx I'm not sure which version of PowerPoint you're using but see the tip below which applies to 2002: On the Picture toolbar, click the Compress Pictures button. If you don't see the Picture toolbar, point to Toolbars on the View menu, and then click Picture. To compress all pictures in the presentation, click All pictures in document. Under Change resolution, select how you intend to use your presentation by clicking either Web/Screen or Print. To further reduce file size, select the Delete cropped areas of pictures check box. Click OK. I hope this has been helfpul to you. -- Carol A. Bratt, MCP "stuartbell" wrote: Carol: Thank you for your suggestions: Try compressing the pictures. There are 100 slides from PowerPoint - most have some graphics and text mixed - and many were copy/pasted from a text book that is the basis for the class. I don't know how to automatically compress the images in PowerPoint - and manual compression of 100 pictures is difficult since the slides evolve in parallel with the product i'm involved with - the instructor's guide. It would be nice to use the automatic DLE facilities that come with Word and PPT to keep the presentations in sync. Also, this sounds crazy, but if you put a blank slide at the beginning of your presentation, it will actually make your file smaller. I tried this to no effect. I also tried repeatidly splitting the WORD document in half to "search" for one or more original PowerPoint images that may account for a high amount of the 117 meg in the word file. No luck - the images are split about evenly. Finally, I saved the entire WORD document as HTML and re-opened it in WORD and resaved it as a DOC file. The 117Meg file dropped to about 8 Meg with no apparent loss of content. The intermediate HTML version has a GIF file for each original PowerPoint slide - much much smaller but with the same visual content. My guess is the "Send to WORD" function in PowerPoint exports a high density JPEG file for each slide and these files cause the 117 MEG file in WORD. Do you know any way to control the export format of PPT? Thank you again. /Stu |
#5
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Controlling File Growth when exporting Powerpoint to Word
Carol, I went to the help file (we aqre on PPT 2002) and did as instructed. My current text file exports to 85 meg if I do nothing - and it went to 91 meg after following the article's suggestions. If I take the resultant WORD document, export it to HTML and re-import it to .DOC, the file size drops to about 5 meg with no visable change in the graphic portion of the product. Thank you. /Stu |
#6
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Controlling File Growth when exporting Powerpoint to Word
Hi Stu,
Glad you were able to resolve your problem but I'm sure there is an easier way. If all else fails, post to a PowerPoint newsgroup! Have a great day! -- Carol A. Bratt, MCP "stuartbell" wrote: Carol, I went to the help file (we aqre on PPT 2002) and did as instructed. My current text file exports to 85 meg if I do nothing - and it went to 91 meg after following the article's suggestions. If I take the resultant WORD document, export it to HTML and re-import it to .DOC, the file size drops to about 5 meg with no visable change in the graphic portion of the product. Thank you. /Stu |
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