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Cross references & Table of Contents with optional clauses (IF fie
I have a problem I need to work across all Word versions. I'm creating a
document (currently in Word 2003) where my heading levels have outline numbering. One clause of my document is optional, but there are cross-references within the various subclauses. For example: 1. Heading for Clause 1 1.1 subclause 1.2 subclause 2. Heading for Clause 2 2.1 subclause 2.2 subclause{IF include " 3. Heading for Clause 3 (optional clause) 3.1 subclause with cross-reference to 3.2 3.2 subclause with cross-reference to clause 3 " ""}4. Heading for Clause 3 (back to mandatory clauses) 4.1 etc. When clause 3 is included, the cross references are correct, but clause 3 is actually numbered 4. I've tried forcing clause 3 to start at "3", which fixes the numbering, but then the cross reference to "3.1" results in "1.1". When clause 3 is excluded, the next clause is still numbered 4. When I add a TOC to the end of the document with clause 3 included, this has the same effect as forcing the "3" above. However, if clause 3 is excluded, next clause numbers correctly as 3. Whether or not clause 3 is included, the TOC itself has an additional "1", "1.1" and a second "1.1" after "2". Aaarrrgh! I know this is a nasty one, but can anyone help? In any Word version 97 or later? Thanks heaps Marion |
#2
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Hi ?B?TWFyaW9uIEc=?=,
I don't think there is any way to realize this in Word, short of using macros. Numbering within an IF field, whether done with autonumbering or with field codes, will always update and will always affect numbering following it. MAYBE you could do this by putting the clause in an AutoText entry, then embedding an AutoText field in the IF field (or vice versa, to pick up alternate AutoText entry names). I have a problem I need to work across all Word versions. I'm creating a document (currently in Word 2003) where my heading levels have outline numbering. One clause of my document is optional, but there are cross-references within the various subclauses. For example: 1. Heading for Clause 1 1.1 subclause 1.2 subclause 2. Heading for Clause 2 2.1 subclause 2.2 subclause{IF include " 3. Heading for Clause 3 (optional clause) 3.1 subclause with cross-reference to 3.2 3.2 subclause with cross-reference to clause 3 " ""}4. Heading for Clause 3 (back to mandatory clauses) 4.1 etc. When clause 3 is included, the cross references are correct, but clause 3 is actually numbered 4. I've tried forcing clause 3 to start at "3", which fixes the numbering, but then the cross reference to "3.1" results in "1.1". When clause 3 is excluded, the next clause is still numbered 4. When I add a TOC to the end of the document with clause 3 included, this has the same effect as forcing the "3" above. However, if clause 3 is excluded, next clause numbers correctly as 3. Whether or not clause 3 is included, the TOC itself has an additional "1", "1.1" and a second "1.1" after "2". Aaarrrgh! I know this is a nasty one, but can anyone help? In any Word version 97 or later? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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