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#1
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How to insert page number X of Y ?
We want a footer that includes "Page X of Y" where X equals the page number
and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? |
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#2
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How to insert page number X of Y ?
Blue Max wrote:
We want a footer that includes "Page X of Y" where X equals the page number and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? On the Insert Page Number button, choose the Current Position item instead of the Bottom of Page item, and choose the Page X of Y entry from that gallery. It will probably also insert a paragraph mark formatted with Normal style, which you'll have to delete so the remaining paragraph mark is formatted in Footer style. A better solution is to make an AutoText or AutoComplete entry from the text of the Page X of Y entry, without its paragraph mark, and insert that when needed instead of using the Page Number button. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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#3
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How to insert page number X of Y ?
Thank you for the explanation, Jay. Your last paragraph intrigues me, but
you also lost me. Is it possible you are saying we can simply insert the codes for current page and total pages somehow? Could you explain a little further how we do what you are describing in the last paragraph addressing a 'better solution'? Other programs allow you to type in the text and simply insert the automated codes, where needed, one at a time. Not sure why it seems to be so difficult in Word. Thanks, Richard *************** "Jay Freedman" wrote in message ... Blue Max wrote: We want a footer that includes "Page X of Y" where X equals the page number and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? On the Insert Page Number button, choose the Current Position item instead of the Bottom of Page item, and choose the Page X of Y entry from that gallery. It will probably also insert a paragraph mark formatted with Normal style, which you'll have to delete so the remaining paragraph mark is formatted in Footer style. A better solution is to make an AutoText or AutoComplete entry from the text of the Page X of Y entry, without its paragraph mark, and insert that when needed instead of using the Page Number button. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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#4
Posted to microsoft.public.word.newusers
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How to insert page number X of Y ?
You can insert any field by pressing Ctrl+F9 to insert the field braces and
then typing the field name between them. In this case the relevant fields are PAGE and NUMPAGES. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Blue Max" wrote in message ... Thank you for the explanation, Jay. Your last paragraph intrigues me, but you also lost me. Is it possible you are saying we can simply insert the codes for current page and total pages somehow? Could you explain a little further how we do what you are describing in the last paragraph addressing a 'better solution'? Other programs allow you to type in the text and simply insert the automated codes, where needed, one at a time. Not sure why it seems to be so difficult in Word. Thanks, Richard *************** "Jay Freedman" wrote in message ... Blue Max wrote: We want a footer that includes "Page X of Y" where X equals the page number and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? On the Insert Page Number button, choose the Current Position item instead of the Bottom of Page item, and choose the Page X of Y entry from that gallery. It will probably also insert a paragraph mark formatted with Normal style, which you'll have to delete so the remaining paragraph mark is formatted in Footer style. A better solution is to make an AutoText or AutoComplete entry from the text of the Page X of Y entry, without its paragraph mark, and insert that when needed instead of using the Page Number button. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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#5
Posted to microsoft.public.word.newusers
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How to insert page number X of Y ?
Hi Richard,
As Suzanne says, you _can_ insert fields one at a time, each time you want them. Being lazy, though, I would prefer to package the entire "Page {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes only a few keystrokes to drop it into a footer. First type the whole expression into some document, using Ctrl+F9 to create the field braces, and select all of it. Go to Office button Word Options Proofing AutoCorrect Options. In the dialog that opens, the selected text will be in the box on the right labeled "With". In the box to its left labeled "Replace", type an abbreviation that you aren't likely to type for any other reason -- for example, pxy -- and click the Add button. Now, any time you type that abbreviation followed by a space or punctuation, it will automatically be replaced by the Page X of Y expression. There's more about AutoCorrect at http://www.word.mvps.org/FAQs/Custom...utoCorrect.htm. Although the article was written for Word 2003 and earlier, the only thing that's different about it in Word 2007 is the path to the AutoCorrect Options dialog. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Suzanne S. Barnhill wrote: You can insert any field by pressing Ctrl+F9 to insert the field braces and then typing the field name between them. In this case the relevant fields are PAGE and NUMPAGES. "Blue Max" wrote in message ... Thank you for the explanation, Jay. Your last paragraph intrigues me, but you also lost me. Is it possible you are saying we can simply insert the codes for current page and total pages somehow? Could you explain a little further how we do what you are describing in the last paragraph addressing a 'better solution'? Other programs allow you to type in the text and simply insert the automated codes, where needed, one at a time. Not sure why it seems to be so difficult in Word. Thanks, Richard *************** "Jay Freedman" wrote in message ... Blue Max wrote: We want a footer that includes "Page X of Y" where X equals the page number and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? On the Insert Page Number button, choose the Current Position item instead of the Bottom of Page item, and choose the Page X of Y entry from that gallery. It will probably also insert a paragraph mark formatted with Normal style, which you'll have to delete so the remaining paragraph mark is formatted in Footer style. A better solution is to make an AutoText or AutoComplete entry from the text of the Page X of Y entry, without its paragraph mark, and insert that when needed instead of using the Page Number button. |
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#6
Posted to microsoft.public.word.newusers
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How to insert page number X of Y ?
Thank you Suzanne, this is wonderful! In fact, it opens up a whole new set
of options we enjoyed in other applications, but did not know how to do in Word. However, this begs one more question: Where do we find a listing of all the codes that can be inserted into word in this fashion? Thank you very much, Richard ******************* "Suzanne S. Barnhill" wrote in message ... You can insert any field by pressing Ctrl+F9 to insert the field braces and then typing the field name between them. In this case the relevant fields are PAGE and NUMPAGES. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Blue Max" wrote in message ... Thank you for the explanation, Jay. Your last paragraph intrigues me, but you also lost me. Is it possible you are saying we can simply insert the codes for current page and total pages somehow? Could you explain a little further how we do what you are describing in the last paragraph addressing a 'better solution'? Other programs allow you to type in the text and simply insert the automated codes, where needed, one at a time. Not sure why it seems to be so difficult in Word. Thanks, Richard *************** "Jay Freedman" wrote in message ... Blue Max wrote: We want a footer that includes "Page X of Y" where X equals the page number and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? On the Insert Page Number button, choose the Current Position item instead of the Bottom of Page item, and choose the Page X of Y entry from that gallery. It will probably also insert a paragraph mark formatted with Normal style, which you'll have to delete so the remaining paragraph mark is formatted in Footer style. A better solution is to make an AutoText or AutoComplete entry from the text of the Page X of Y entry, without its paragraph mark, and insert that when needed instead of using the Page Number button. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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#7
Posted to microsoft.public.word.newusers
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How to insert page number X of Y ?
Thank you, Jay. I really appreciate your insights, along with those of
Suzanne. Your reply takes the automation one step further, which we appreciate greatly. This aspect also opens up some great possibilities for codes that we were not aware of until now. Thank you very much, Richard ************* "Jay Freedman" wrote in message ... Hi Richard, As Suzanne says, you _can_ insert fields one at a time, each time you want them. Being lazy, though, I would prefer to package the entire "Page {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes only a few keystrokes to drop it into a footer. First type the whole expression into some document, using Ctrl+F9 to create the field braces, and select all of it. Go to Office button Word Options Proofing AutoCorrect Options. In the dialog that opens, the selected text will be in the box on the right labeled "With". In the box to its left labeled "Replace", type an abbreviation that you aren't likely to type for any other reason -- for example, pxy -- and click the Add button. Now, any time you type that abbreviation followed by a space or punctuation, it will automatically be replaced by the Page X of Y expression. There's more about AutoCorrect at http://www.word.mvps.org/FAQs/Custom...utoCorrect.htm. Although the article was written for Word 2003 and earlier, the only thing that's different about it in Word 2007 is the path to the AutoCorrect Options dialog. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Suzanne S. Barnhill wrote: You can insert any field by pressing Ctrl+F9 to insert the field braces and then typing the field name between them. In this case the relevant fields are PAGE and NUMPAGES. "Blue Max" wrote in message ... Thank you for the explanation, Jay. Your last paragraph intrigues me, but you also lost me. Is it possible you are saying we can simply insert the codes for current page and total pages somehow? Could you explain a little further how we do what you are describing in the last paragraph addressing a 'better solution'? Other programs allow you to type in the text and simply insert the automated codes, where needed, one at a time. Not sure why it seems to be so difficult in Word. Thanks, Richard *************** "Jay Freedman" wrote in message ... Blue Max wrote: We want a footer that includes "Page X of Y" where X equals the page number and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? On the Insert Page Number button, choose the Current Position item instead of the Bottom of Page item, and choose the Page X of Y entry from that gallery. It will probably also insert a paragraph mark formatted with Normal style, which you'll have to delete so the remaining paragraph mark is formatted in Footer style. A better solution is to make an AutoText or AutoComplete entry from the text of the Page X of Y entry, without its paragraph mark, and insert that when needed instead of using the Page Number button. |
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#8
Posted to microsoft.public.word.newusers
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How to insert page number X of Y ?
Forgive me Jay, but a few more questions just occured to me. FIRST, are any
of these standard codes available from the toolbars or menu system in Word 2007? There is something vaguely familiar about these codes, as if I have seen them elsewhere in the menus. SECOND, as I asked Suzanne, where might we find a listing of these codes. THIRD, are these codes part of a larger set of codes, such as data 'merge' codes or 'Visual Basic' codes? Thanks, Richard "Jay Freedman" wrote in message ... Hi Richard, As Suzanne says, you _can_ insert fields one at a time, each time you want them. Being lazy, though, I would prefer to package the entire "Page {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes only a few keystrokes to drop it into a footer. First type the whole expression into some document, using Ctrl+F9 to create the field braces, and select all of it. Go to Office button Word Options Proofing AutoCorrect Options. In the dialog that opens, the selected text will be in the box on the right labeled "With". In the box to its left labeled "Replace", type an abbreviation that you aren't likely to type for any other reason -- for example, pxy -- and click the Add button. Now, any time you type that abbreviation followed by a space or punctuation, it will automatically be replaced by the Page X of Y expression. There's more about AutoCorrect at http://www.word.mvps.org/FAQs/Custom...utoCorrect.htm. Although the article was written for Word 2003 and earlier, the only thing that's different about it in Word 2007 is the path to the AutoCorrect Options dialog. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Suzanne S. Barnhill wrote: You can insert any field by pressing Ctrl+F9 to insert the field braces and then typing the field name between them. In this case the relevant fields are PAGE and NUMPAGES. "Blue Max" wrote in message ... Thank you for the explanation, Jay. Your last paragraph intrigues me, but you also lost me. Is it possible you are saying we can simply insert the codes for current page and total pages somehow? Could you explain a little further how we do what you are describing in the last paragraph addressing a 'better solution'? Other programs allow you to type in the text and simply insert the automated codes, where needed, one at a time. Not sure why it seems to be so difficult in Word. Thanks, Richard *************** "Jay Freedman" wrote in message ... Blue Max wrote: We want a footer that includes "Page X of Y" where X equals the page number and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? On the Insert Page Number button, choose the Current Position item instead of the Bottom of Page item, and choose the Page X of Y entry from that gallery. It will probably also insert a paragraph mark formatted with Normal style, which you'll have to delete so the remaining paragraph mark is formatted in Footer style. A better solution is to make an AutoText or AutoComplete entry from the text of the Page X of Y entry, without its paragraph mark, and insert that when needed instead of using the Page Number button. |
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#9
Posted to microsoft.public.word.newusers
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How to insert page number X of Y ?
Hi Richard,
To answer your first question, the field codes aren't visible on toolbars or menus in any version of Word, but they can be seen in the Insert Field dialog (in Word 2007, Insert Quick Parts Field) if you click the Field Codes button in the lower left corner of the dialog. Other than that, you'd see them only if you toggled from field results to field codes with Alt+F9 (or Shift+F9 for a single field). The place to find a list of all field types is in the Insert Field dialog that I just mentioned. Unfortunately, the Help topics that explain the purpose and syntax of specific fields are fairly spotty in Word 2007, and what is there is poorly indexed and hard to find. A better resource is to use Office Online, which contains the Word 2003 help topics on fields starting at http://office.microsoft.com/en-us/wo...047231033.aspx. The list of fields should answer the part of your third question about whether they're part of a larger set: 'merge' codes are simply a subset of field codes. Visual Basic for Applications (VBA), however, is an entirely different and much larger topic. Start with http://word.mvps.org/FAQs/MacrosVBA/...csIn15Mins.htm and http://word.mvps.org/FAQs/MacrosVBA/UsingRecorder.htm. If you want to pursue this further, start reading the other articles on the MacrosVBA section of the site, and post questions in microsoft.public.word.vba.beginners. On Sat, 22 Nov 2008 11:40:36 -0700, "Blue Max" wrote: Forgive me Jay, but a few more questions just occured to me. FIRST, are any of these standard codes available from the toolbars or menu system in Word 2007? There is something vaguely familiar about these codes, as if I have seen them elsewhere in the menus. SECOND, as I asked Suzanne, where might we find a listing of these codes. THIRD, are these codes part of a larger set of codes, such as data 'merge' codes or 'Visual Basic' codes? Thanks, Richard "Jay Freedman" wrote in message ... Hi Richard, As Suzanne says, you _can_ insert fields one at a time, each time you want them. Being lazy, though, I would prefer to package the entire "Page {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes only a few keystrokes to drop it into a footer. First type the whole expression into some document, using Ctrl+F9 to create the field braces, and select all of it. Go to Office button Word Options Proofing AutoCorrect Options. In the dialog that opens, the selected text will be in the box on the right labeled "With". In the box to its left labeled "Replace", type an abbreviation that you aren't likely to type for any other reason -- for example, pxy -- and click the Add button. Now, any time you type that abbreviation followed by a space or punctuation, it will automatically be replaced by the Page X of Y expression. There's more about AutoCorrect at http://www.word.mvps.org/FAQs/Custom...utoCorrect.htm. Although the article was written for Word 2003 and earlier, the only thing that's different about it in Word 2007 is the path to the AutoCorrect Options dialog. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Suzanne S. Barnhill wrote: You can insert any field by pressing Ctrl+F9 to insert the field braces and then typing the field name between them. In this case the relevant fields are PAGE and NUMPAGES. "Blue Max" wrote in message ... Thank you for the explanation, Jay. Your last paragraph intrigues me, but you also lost me. Is it possible you are saying we can simply insert the codes for current page and total pages somehow? Could you explain a little further how we do what you are describing in the last paragraph addressing a 'better solution'? Other programs allow you to type in the text and simply insert the automated codes, where needed, one at a time. Not sure why it seems to be so difficult in Word. Thanks, Richard *************** "Jay Freedman" wrote in message ... Blue Max wrote: We want a footer that includes "Page X of Y" where X equals the page number and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? On the Insert Page Number button, choose the Current Position item instead of the Bottom of Page item, and choose the Page X of Y entry from that gallery. It will probably also insert a paragraph mark formatted with Normal style, which you'll have to delete so the remaining paragraph mark is formatted in Footer style. A better solution is to make an AutoText or AutoComplete entry from the text of the Page X of Y entry, without its paragraph mark, and insert that when needed instead of using the Page Number button. |
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#10
Posted to microsoft.public.word.newusers
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How to insert page number X of Y ?
Thank you again Jay. I profoundly appreciate your insight into this area.
We are slowly transitioning from another wordprocessor and have struggled to find the automated equivalents in Microsoft Word. The field listings under 'Quick Parts' is exactly what we were looking for and is, most certainly, where we must have seen these codes before in some sample online illustration. I don't know about others, but we often struggle with the 'Help' feature in Microsoft Office. Perhaps, it's a function of our unfamiliarity with Microsoft terms or definitions, but it can oft times be very frustrating to find help on certain, even basic, subjects. Thank you again, Richard *************************** "Jay Freedman" wrote in message news  Hi Richard, To answer your first question, the field codes aren't visible on toolbars or menus in any version of Word, but they can be seen in the Insert Field dialog (in Word 2007, Insert Quick Parts Field) if you click the Field Codes button in the lower left corner of the dialog. Other than that, you'd see them only if you toggled from field results to field codes with Alt+F9 (or Shift+F9 for a single field). The place to find a list of all field types is in the Insert Field dialog that I just mentioned. Unfortunately, the Help topics that explain the purpose and syntax of specific fields are fairly spotty in Word 2007, and what is there is poorly indexed and hard to find. A better resource is to use Office Online, which contains the Word 2003 help topics on fields starting at http://office.microsoft.com/en-us/wo...047231033.aspx. The list of fields should answer the part of your third question about whether they're part of a larger set: 'merge' codes are simply a subset of field codes. Visual Basic for Applications (VBA), however, is an entirely different and much larger topic. Start with http://word.mvps.org/FAQs/MacrosVBA/...csIn15Mins.htm and http://word.mvps.org/FAQs/MacrosVBA/UsingRecorder.htm. If you want to pursue this further, start reading the other articles on the MacrosVBA section of the site, and post questions in microsoft.public.word.vba.beginners. On Sat, 22 Nov 2008 11:40:36 -0700, "Blue Max" wrote: Forgive me Jay, but a few more questions just occured to me. FIRST, are any of these standard codes available from the toolbars or menu system in Word 2007? There is something vaguely familiar about these codes, as if I have seen them elsewhere in the menus. SECOND, as I asked Suzanne, where might we find a listing of these codes. THIRD, are these codes part of a larger set of codes, such as data 'merge' codes or 'Visual Basic' codes? Thanks, Richard "Jay Freedman" wrote in message .. . Hi Richard, As Suzanne says, you _can_ insert fields one at a time, each time you want them. Being lazy, though, I would prefer to package the entire "Page {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes only a few keystrokes to drop it into a footer. First type the whole expression into some document, using Ctrl+F9 to create the field braces, and select all of it. Go to Office button Word Options Proofing AutoCorrect Options. In the dialog that opens, the selected text will be in the box on the right labeled "With". In the box to its left labeled "Replace", type an abbreviation that you aren't likely to type for any other reason -- for example, pxy -- and click the Add button. Now, any time you type that abbreviation followed by a space or punctuation, it will automatically be replaced by the Page X of Y expression. There's more about AutoCorrect at http://www.word.mvps.org/FAQs/Custom...utoCorrect.htm. Although the article was written for Word 2003 and earlier, the only thing that's different about it in Word 2007 is the path to the AutoCorrect Options dialog. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Suzanne S. Barnhill wrote: You can insert any field by pressing Ctrl+F9 to insert the field braces and then typing the field name between them. In this case the relevant fields are PAGE and NUMPAGES. "Blue Max" wrote in message ... Thank you for the explanation, Jay. Your last paragraph intrigues me, but you also lost me. Is it possible you are saying we can simply insert the codes for current page and total pages somehow? Could you explain a little further how we do what you are describing in the last paragraph addressing a 'better solution'? Other programs allow you to type in the text and simply insert the automated codes, where needed, one at a time. Not sure why it seems to be so difficult in Word. Thanks, Richard *************** "Jay Freedman" wrote in message ... Blue Max wrote: We want a footer that includes "Page X of Y" where X equals the page number and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? On the Insert Page Number button, choose the Current Position item instead of the Bottom of Page item, and choose the Page X of Y entry from that gallery. It will probably also insert a paragraph mark formatted with Normal style, which you'll have to delete so the remaining paragraph mark is formatted in Footer style. A better solution is to make an AutoText or AutoComplete entry from the text of the Page X of Y entry, without its paragraph mark, and insert that when needed instead of using the Page Number button. |
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#11
Posted to microsoft.public.word.newusers
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How to insert page number X of Y ?
The Help in Word 2007, though slowly improvely, is still pretty hopeless.
The Word 2003 Help topics on field codes can be found starting at http://office.microsoft.com/en-us/wo...033.aspx?stt=1 -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Blue Max" wrote in message ... Thank you again Jay. I profoundly appreciate your insight into this area. We are slowly transitioning from another wordprocessor and have struggled to find the automated equivalents in Microsoft Word. The field listings under 'Quick Parts' is exactly what we were looking for and is, most certainly, where we must have seen these codes before in some sample online illustration. I don't know about others, but we often struggle with the 'Help' feature in Microsoft Office. Perhaps, it's a function of our unfamiliarity with Microsoft terms or definitions, but it can oft times be very frustrating to find help on certain, even basic, subjects. Thank you again, Richard *************************** "Jay Freedman" wrote in message news Hi Richard, To answer your first question, the field codes aren't visible on toolbars or menus in any version of Word, but they can be seen in the Insert Field dialog (in Word 2007, Insert Quick Parts Field) if you click the Field Codes button in the lower left corner of the dialog. Other than that, you'd see them only if you toggled from field results to field codes with Alt+F9 (or Shift+F9 for a single field). The place to find a list of all field types is in the Insert Field dialog that I just mentioned. Unfortunately, the Help topics that explain the purpose and syntax of specific fields are fairly spotty in Word 2007, and what is there is poorly indexed and hard to find. A better resource is to use Office Online, which contains the Word 2003 help topics on fields starting at http://office.microsoft.com/en-us/wo...047231033.aspx. The list of fields should answer the part of your third question about whether they're part of a larger set: 'merge' codes are simply a subset of field codes. Visual Basic for Applications (VBA), however, is an entirely different and much larger topic. Start with http://word.mvps.org/FAQs/MacrosVBA/...csIn15Mins.htm and http://word.mvps.org/FAQs/MacrosVBA/UsingRecorder.htm. If you want to pursue this further, start reading the other articles on the MacrosVBA section of the site, and post questions in microsoft.public.word.vba.beginners. On Sat, 22 Nov 2008 11:40:36 -0700, "Blue Max" wrote: Forgive me Jay, but a few more questions just occured to me. FIRST, are any of these standard codes available from the toolbars or menu system in Word 2007? There is something vaguely familiar about these codes, as if I have seen them elsewhere in the menus. SECOND, as I asked Suzanne, where might we find a listing of these codes. THIRD, are these codes part of a larger set of codes, such as data 'merge' codes or 'Visual Basic' codes? Thanks, Richard "Jay Freedman" wrote in message . .. Hi Richard, As Suzanne says, you _can_ insert fields one at a time, each time you want them. Being lazy, though, I would prefer to package the entire "Page {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes only a few keystrokes to drop it into a footer. First type the whole expression into some document, using Ctrl+F9 to create the field braces, and select all of it. Go to Office button Word Options Proofing AutoCorrect Options. In the dialog that opens, the selected text will be in the box on the right labeled "With". In the box to its left labeled "Replace", type an abbreviation that you aren't likely to type for any other reason -- for example, pxy -- and click the Add button. Now, any time you type that abbreviation followed by a space or punctuation, it will automatically be replaced by the Page X of Y expression. There's more about AutoCorrect at http://www.word.mvps.org/FAQs/Custom...utoCorrect.htm. Although the article was written for Word 2003 and earlier, the only thing that's different about it in Word 2007 is the path to the AutoCorrect Options dialog. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Suzanne S. Barnhill wrote: You can insert any field by pressing Ctrl+F9 to insert the field braces and then typing the field name between them. In this case the relevant fields are PAGE and NUMPAGES. "Blue Max" wrote in message ... Thank you for the explanation, Jay. Your last paragraph intrigues me, but you also lost me. Is it possible you are saying we can simply insert the codes for current page and total pages somehow? Could you explain a little further how we do what you are describing in the last paragraph addressing a 'better solution'? Other programs allow you to type in the text and simply insert the automated codes, where needed, one at a time. Not sure why it seems to be so difficult in Word. Thanks, Richard *************** "Jay Freedman" wrote in message ... Blue Max wrote: We want a footer that includes "Page X of Y" where X equals the page number and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? On the Insert Page Number button, choose the Current Position item instead of the Bottom of Page item, and choose the Page X of Y entry from that gallery. It will probably also insert a paragraph mark formatted with Normal style, which you'll have to delete so the remaining paragraph mark is formatted in Footer style. A better solution is to make an AutoText or AutoComplete entry from the text of the Page X of Y entry, without its paragraph mark, and insert that when needed instead of using the Page Number button. |
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#12
Posted to microsoft.public.word.newusers
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How to insert page number X of Y ?
Well, that should be "slowly improving." A recent update is available for
Word 2007 Help (also for Excel and other Office apps). Presumably this installs some of the Help topics previously available only online, but it doesn't increase the total number of Help topics available--just makes more of them available offline. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Suzanne S. Barnhill" wrote in message ... The Help in Word 2007, though slowly improvely, is still pretty hopeless. The Word 2003 Help topics on field codes can be found starting at http://office.microsoft.com/en-us/wo...033.aspx?stt=1 -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Blue Max" wrote in message ... Thank you again Jay. I profoundly appreciate your insight into this area. We are slowly transitioning from another wordprocessor and have struggled to find the automated equivalents in Microsoft Word. The field listings under 'Quick Parts' is exactly what we were looking for and is, most certainly, where we must have seen these codes before in some sample online illustration. I don't know about others, but we often struggle with the 'Help' feature in Microsoft Office. Perhaps, it's a function of our unfamiliarity with Microsoft terms or definitions, but it can oft times be very frustrating to find help on certain, even basic, subjects. Thank you again, Richard *************************** "Jay Freedman" wrote in message news Hi Richard, To answer your first question, the field codes aren't visible on toolbars or menus in any version of Word, but they can be seen in the Insert Field dialog (in Word 2007, Insert Quick Parts Field) if you click the Field Codes button in the lower left corner of the dialog. Other than that, you'd see them only if you toggled from field results to field codes with Alt+F9 (or Shift+F9 for a single field). The place to find a list of all field types is in the Insert Field dialog that I just mentioned. Unfortunately, the Help topics that explain the purpose and syntax of specific fields are fairly spotty in Word 2007, and what is there is poorly indexed and hard to find. A better resource is to use Office Online, which contains the Word 2003 help topics on fields starting at http://office.microsoft.com/en-us/wo...047231033.aspx. The list of fields should answer the part of your third question about whether they're part of a larger set: 'merge' codes are simply a subset of field codes. Visual Basic for Applications (VBA), however, is an entirely different and much larger topic. Start with http://word.mvps.org/FAQs/MacrosVBA/...csIn15Mins.htm and http://word.mvps.org/FAQs/MacrosVBA/UsingRecorder.htm. If you want to pursue this further, start reading the other articles on the MacrosVBA section of the site, and post questions in microsoft.public.word.vba.beginners. On Sat, 22 Nov 2008 11:40:36 -0700, "Blue Max" wrote: Forgive me Jay, but a few more questions just occured to me. FIRST, are any of these standard codes available from the toolbars or menu system in Word 2007? There is something vaguely familiar about these codes, as if I have seen them elsewhere in the menus. SECOND, as I asked Suzanne, where might we find a listing of these codes. THIRD, are these codes part of a larger set of codes, such as data 'merge' codes or 'Visual Basic' codes? Thanks, Richard "Jay Freedman" wrote in message .. . Hi Richard, As Suzanne says, you _can_ insert fields one at a time, each time you want them. Being lazy, though, I would prefer to package the entire "Page {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes only a few keystrokes to drop it into a footer. First type the whole expression into some document, using Ctrl+F9 to create the field braces, and select all of it. Go to Office button Word Options Proofing AutoCorrect Options. In the dialog that opens, the selected text will be in the box on the right labeled "With". In the box to its left labeled "Replace", type an abbreviation that you aren't likely to type for any other reason -- for example, pxy -- and click the Add button. Now, any time you type that abbreviation followed by a space or punctuation, it will automatically be replaced by the Page X of Y expression. There's more about AutoCorrect at http://www.word.mvps.org/FAQs/Custom...utoCorrect.htm. Although the article was written for Word 2003 and earlier, the only thing that's different about it in Word 2007 is the path to the AutoCorrect Options dialog. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Suzanne S. Barnhill wrote: You can insert any field by pressing Ctrl+F9 to insert the field braces and then typing the field name between them. In this case the relevant fields are PAGE and NUMPAGES. "Blue Max" wrote in message ... Thank you for the explanation, Jay. Your last paragraph intrigues me, but you also lost me. Is it possible you are saying we can simply insert the codes for current page and total pages somehow? Could you explain a little further how we do what you are describing in the last paragraph addressing a 'better solution'? Other programs allow you to type in the text and simply insert the automated codes, where needed, one at a time. Not sure why it seems to be so difficult in Word. Thanks, Richard *************** "Jay Freedman" wrote in message ... Blue Max wrote: We want a footer that includes "Page X of Y" where X equals the page number and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? On the Insert Page Number button, choose the Current Position item instead of the Bottom of Page item, and choose the Page X of Y entry from that gallery. It will probably also insert a paragraph mark formatted with Normal style, which you'll have to delete so the remaining paragraph mark is formatted in Footer style. A better solution is to make an AutoText or AutoComplete entry from the text of the Page X of Y entry, without its paragraph mark, and insert that when needed instead of using the Page Number button. |
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#13
Posted to microsoft.public.word.newusers
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How to insert page number X of Y ?
Thank you Suzanne, you have been very helpful. I will review the links you
have provided. Meanwhile, it is nice to know that we are not the only ones who have struggled with the help engine. We simply can't innumerate how many times, to our amazement, that we have performed a simple search, often using a very common term, where the search results have produced a ton of garbage (no solid hits, even at the top of the list). Thanks, Richard *************** "Suzanne S. Barnhill" wrote in message ... Well, that should be "slowly improving." A recent update is available for Word 2007 Help (also for Excel and other Office apps). Presumably this installs some of the Help topics previously available only online, but it doesn't increase the total number of Help topics available--just makes more of them available offline. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Suzanne S. Barnhill" wrote in message ... The Help in Word 2007, though slowly improvely, is still pretty hopeless. The Word 2003 Help topics on field codes can be found starting at http://office.microsoft.com/en-us/wo...033.aspx?stt=1 -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Blue Max" wrote in message ... Thank you again Jay. I profoundly appreciate your insight into this area. We are slowly transitioning from another wordprocessor and have struggled to find the automated equivalents in Microsoft Word. The field listings under 'Quick Parts' is exactly what we were looking for and is, most certainly, where we must have seen these codes before in some sample online illustration. I don't know about others, but we often struggle with the 'Help' feature in Microsoft Office. Perhaps, it's a function of our unfamiliarity with Microsoft terms or definitions, but it can oft times be very frustrating to find help on certain, even basic, subjects. Thank you again, Richard *************************** "Jay Freedman" wrote in message news
Hi Richard,To answer your first question, the field codes aren't visible on toolbars or menus in any version of Word, but they can be seen in the Insert Field dialog (in Word 2007, Insert Quick Parts Field) if you click the Field Codes button in the lower left corner of the dialog. Other than that, you'd see them only if you toggled from field results to field codes with Alt+F9 (or Shift+F9 for a single field). The place to find a list of all field types is in the Insert Field dialog that I just mentioned. Unfortunately, the Help topics that explain the purpose and syntax of specific fields are fairly spotty in Word 2007, and what is there is poorly indexed and hard to find. A better resource is to use Office Online, which contains the Word 2003 help topics on fields starting at http://office.microsoft.com/en-us/wo...047231033.aspx. The list of fields should answer the part of your third question about whether they're part of a larger set: 'merge' codes are simply a subset of field codes. Visual Basic for Applications (VBA), however, is an entirely different and much larger topic. Start with http://word.mvps.org/FAQs/MacrosVBA/...csIn15Mins.htm and http://word.mvps.org/FAQs/MacrosVBA/UsingRecorder.htm. If you want to pursue this further, start reading the other articles on the MacrosVBA section of the site, and post questions in microsoft.public.word.vba.beginners. On Sat, 22 Nov 2008 11:40:36 -0700, "Blue Max" wrote: Forgive me Jay, but a few more questions just occured to me. FIRST, are any of these standard codes available from the toolbars or menu system in Word 2007? There is something vaguely familiar about these codes, as if I have seen them elsewhere in the menus. SECOND, as I asked Suzanne, where might we find a listing of these codes. THIRD, are these codes part of a larger set of codes, such as data 'merge' codes or 'Visual Basic' codes? Thanks, Richard "Jay Freedman" wrote in message . .. Hi Richard, As Suzanne says, you _can_ insert fields one at a time, each time you want them. Being lazy, though, I would prefer to package the entire "Page {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes only a few keystrokes to drop it into a footer. First type the whole expression into some document, using Ctrl+F9 to create the field braces, and select all of it. Go to Office button Word Options Proofing AutoCorrect Options. In the dialog that opens, the selected text will be in the box on the right labeled "With". In the box to its left labeled "Replace", type an abbreviation that you aren't likely to type for any other reason -- for example, pxy -- and click the Add button. Now, any time you type that abbreviation followed by a space or punctuation, it will automatically be replaced by the Page X of Y expression. There's more about AutoCorrect at http://www.word.mvps.org/FAQs/Custom...utoCorrect.htm. Although the article was written for Word 2003 and earlier, the only thing that's different about it in Word 2007 is the path to the AutoCorrect Options dialog. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Suzanne S. Barnhill wrote: You can insert any field by pressing Ctrl+F9 to insert the field braces and then typing the field name between them. In this case the relevant fields are PAGE and NUMPAGES. "Blue Max" wrote in message ... Thank you for the explanation, Jay. Your last paragraph intrigues me, but you also lost me. Is it possible you are saying we can simply insert the codes for current page and total pages somehow? Could you explain a little further how we do what you are describing in the last paragraph addressing a 'better solution'? Other programs allow you to type in the text and simply insert the automated codes, where needed, one at a time. Not sure why it seems to be so difficult in Word. Thanks, Richard *************** "Jay Freedman" wrote in message ... Blue Max wrote: We want a footer that includes "Page X of Y" where X equals the page number and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? On the Insert Page Number button, choose the Current Position item instead of the Bottom of Page item, and choose the Page X of Y entry from that gallery. It will probably also insert a paragraph mark formatted with Normal style, which you'll have to delete so the remaining paragraph mark is formatted in Footer style. A better solution is to make an AutoText or AutoComplete entry from the text of the Page X of Y entry, without its paragraph mark, and insert that when needed instead of using the Page Number button. |
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#14
Posted to microsoft.public.word.newusers
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How to insert page number X of Y ?
Sorry, Suzanne, but I did have one other question. Are the French brackets
"{}" that enclose the fieldname codes a special character also, or can we simply use the keyboard characters (usually available above the shifted square brackets "[ ]") ? Thanks, Richard ********************* "Suzanne S. Barnhill" wrote in message ... Well, that should be "slowly improving." A recent update is available for Word 2007 Help (also for Excel and other Office apps). Presumably this installs some of the Help topics previously available only online, but it doesn't increase the total number of Help topics available--just makes more of them available offline. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Suzanne S. Barnhill" wrote in message ... The Help in Word 2007, though slowly improvely, is still pretty hopeless. The Word 2003 Help topics on field codes can be found starting at http://office.microsoft.com/en-us/wo...033.aspx?stt=1 -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Blue Max" wrote in message ... Thank you again Jay. I profoundly appreciate your insight into this area. We are slowly transitioning from another wordprocessor and have struggled to find the automated equivalents in Microsoft Word. The field listings under 'Quick Parts' is exactly what we were looking for and is, most certainly, where we must have seen these codes before in some sample online illustration. I don't know about others, but we often struggle with the 'Help' feature in Microsoft Office. Perhaps, it's a function of our unfamiliarity with Microsoft terms or definitions, but it can oft times be very frustrating to find help on certain, even basic, subjects. Thank you again, Richard *************************** "Jay Freedman" wrote in message news
Hi Richard,To answer your first question, the field codes aren't visible on toolbars or menus in any version of Word, but they can be seen in the Insert Field dialog (in Word 2007, Insert Quick Parts Field) if you click the Field Codes button in the lower left corner of the dialog. Other than that, you'd see them only if you toggled from field results to field codes with Alt+F9 (or Shift+F9 for a single field). The place to find a list of all field types is in the Insert Field dialog that I just mentioned. Unfortunately, the Help topics that explain the purpose and syntax of specific fields are fairly spotty in Word 2007, and what is there is poorly indexed and hard to find. A better resource is to use Office Online, which contains the Word 2003 help topics on fields starting at http://office.microsoft.com/en-us/wo...047231033.aspx. The list of fields should answer the part of your third question about whether they're part of a larger set: 'merge' codes are simply a subset of field codes. Visual Basic for Applications (VBA), however, is an entirely different and much larger topic. Start with http://word.mvps.org/FAQs/MacrosVBA/...csIn15Mins.htm and http://word.mvps.org/FAQs/MacrosVBA/UsingRecorder.htm. If you want to pursue this further, start reading the other articles on the MacrosVBA section of the site, and post questions in microsoft.public.word.vba.beginners. On Sat, 22 Nov 2008 11:40:36 -0700, "Blue Max" wrote: Forgive me Jay, but a few more questions just occured to me. FIRST, are any of these standard codes available from the toolbars or menu system in Word 2007? There is something vaguely familiar about these codes, as if I have seen them elsewhere in the menus. SECOND, as I asked Suzanne, where might we find a listing of these codes. THIRD, are these codes part of a larger set of codes, such as data 'merge' codes or 'Visual Basic' codes? Thanks, Richard "Jay Freedman" wrote in message . .. Hi Richard, As Suzanne says, you _can_ insert fields one at a time, each time you want them. Being lazy, though, I would prefer to package the entire "Page {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes only a few keystrokes to drop it into a footer. First type the whole expression into some document, using Ctrl+F9 to create the field braces, and select all of it. Go to Office button Word Options Proofing AutoCorrect Options. In the dialog that opens, the selected text will be in the box on the right labeled "With". In the box to its left labeled "Replace", type an abbreviation that you aren't likely to type for any other reason -- for example, pxy -- and click the Add button. Now, any time you type that abbreviation followed by a space or punctuation, it will automatically be replaced by the Page X of Y expression. There's more about AutoCorrect at http://www.word.mvps.org/FAQs/Custom...utoCorrect.htm. Although the article was written for Word 2003 and earlier, the only thing that's different about it in Word 2007 is the path to the AutoCorrect Options dialog. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Suzanne S. Barnhill wrote: You can insert any field by pressing Ctrl+F9 to insert the field braces and then typing the field name between them. In this case the relevant fields are PAGE and NUMPAGES. "Blue Max" wrote in message ... Thank you for the explanation, Jay. Your last paragraph intrigues me, but you also lost me. Is it possible you are saying we can simply insert the codes for current page and total pages somehow? Could you explain a little further how we do what you are describing in the last paragraph addressing a 'better solution'? Other programs allow you to type in the text and simply insert the automated codes, where needed, one at a time. Not sure why it seems to be so difficult in Word. Thanks, Richard *************** "Jay Freedman" wrote in message ... Blue Max wrote: We want a footer that includes "Page X of Y" where X equals the page number and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? On the Insert Page Number button, choose the Current Position item instead of the Bottom of Page item, and choose the Page X of Y entry from that gallery. It will probably also insert a paragraph mark formatted with Normal style, which you'll have to delete so the remaining paragraph mark is formatted in Footer style. A better solution is to make an AutoText or AutoComplete entry from the text of the Page X of Y entry, without its paragraph mark, and insert that when needed instead of using the Page Number button. |
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#15
Posted to microsoft.public.word.newusers
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How to insert page number X of Y ?
Braces {} must be entered using Ctrl+F9 if you're manually creating a field
code. If you're using one of a number of other ways to create a field, the braces are created automatically by Word. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Blue Max" wrote in message ... Sorry, Suzanne, but I did have one other question. Are the French brackets "{}" that enclose the fieldname codes a special character also, or can we simply use the keyboard characters (usually available above the shifted square brackets "[ ]") ? Thanks, Richard ********************* "Suzanne S. Barnhill" wrote in message ... Well, that should be "slowly improving." A recent update is available for Word 2007 Help (also for Excel and other Office apps). Presumably this installs some of the Help topics previously available only online, but it doesn't increase the total number of Help topics available--just makes more of them available offline. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Suzanne S. Barnhill" wrote in message ... The Help in Word 2007, though slowly improvely, is still pretty hopeless. The Word 2003 Help topics on field codes can be found starting at http://office.microsoft.com/en-us/wo...033.aspx?stt=1 -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Blue Max" wrote in message ... Thank you again Jay. I profoundly appreciate your insight into this area. We are slowly transitioning from another wordprocessor and have struggled to find the automated equivalents in Microsoft Word. The field listings under 'Quick Parts' is exactly what we were looking for and is, most certainly, where we must have seen these codes before in some sample online illustration. I don't know about others, but we often struggle with the 'Help' feature in Microsoft Office. Perhaps, it's a function of our unfamiliarity with Microsoft terms or definitions, but it can oft times be very frustrating to find help on certain, even basic, subjects. Thank you again, Richard *************************** "Jay Freedman" wrote in message news
Hi Richard,To answer your first question, the field codes aren't visible on toolbars or menus in any version of Word, but they can be seen in the Insert Field dialog (in Word 2007, Insert Quick Parts Field) if you click the Field Codes button in the lower left corner of the dialog. Other than that, you'd see them only if you toggled from field results to field codes with Alt+F9 (or Shift+F9 for a single field). The place to find a list of all field types is in the Insert Field dialog that I just mentioned. Unfortunately, the Help topics that explain the purpose and syntax of specific fields are fairly spotty in Word 2007, and what is there is poorly indexed and hard to find. A better resource is to use Office Online, which contains the Word 2003 help topics on fields starting at http://office.microsoft.com/en-us/wo...047231033.aspx. The list of fields should answer the part of your third question about whether they're part of a larger set: 'merge' codes are simply a subset of field codes. Visual Basic for Applications (VBA), however, is an entirely different and much larger topic. Start with http://word.mvps.org/FAQs/MacrosVBA/...csIn15Mins.htm and http://word.mvps.org/FAQs/MacrosVBA/UsingRecorder.htm. If you want to pursue this further, start reading the other articles on the MacrosVBA section of the site, and post questions in microsoft.public.word.vba.beginners. On Sat, 22 Nov 2008 11:40:36 -0700, "Blue Max" wrote: Forgive me Jay, but a few more questions just occured to me. FIRST, are any of these standard codes available from the toolbars or menu system in Word 2007? There is something vaguely familiar about these codes, as if I have seen them elsewhere in the menus. SECOND, as I asked Suzanne, where might we find a listing of these codes. THIRD, are these codes part of a larger set of codes, such as data 'merge' codes or 'Visual Basic' codes? Thanks, Richard "Jay Freedman" wrote in message ... Hi Richard, As Suzanne says, you _can_ insert fields one at a time, each time you want them. Being lazy, though, I would prefer to package the entire "Page {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes only a few keystrokes to drop it into a footer. First type the whole expression into some document, using Ctrl+F9 to create the field braces, and select all of it. Go to Office button Word Options Proofing AutoCorrect Options. In the dialog that opens, the selected text will be in the box on the right labeled "With". In the box to its left labeled "Replace", type an abbreviation that you aren't likely to type for any other reason -- for example, pxy -- and click the Add button. Now, any time you type that abbreviation followed by a space or punctuation, it will automatically be replaced by the Page X of Y expression. There's more about AutoCorrect at http://www.word.mvps.org/FAQs/Custom...utoCorrect.htm. Although the article was written for Word 2003 and earlier, the only thing that's different about it in Word 2007 is the path to the AutoCorrect Options dialog. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Suzanne S. Barnhill wrote: You can insert any field by pressing Ctrl+F9 to insert the field braces and then typing the field name between them. In this case the relevant fields are PAGE and NUMPAGES. "Blue Max" wrote in message ... Thank you for the explanation, Jay. Your last paragraph intrigues me, but you also lost me. Is it possible you are saying we can simply insert the codes for current page and total pages somehow? Could you explain a little further how we do what you are describing in the last paragraph addressing a 'better solution'? Other programs allow you to type in the text and simply insert the automated codes, where needed, one at a time. Not sure why it seems to be so difficult in Word. Thanks, Richard *************** "Jay Freedman" wrote in message ... Blue Max wrote: We want a footer that includes "Page X of Y" where X equals the page number and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? On the Insert Page Number button, choose the Current Position item instead of the Bottom of Page item, and choose the Page X of Y entry from that gallery. It will probably also insert a paragraph mark formatted with Normal style, which you'll have to delete so the remaining paragraph mark is formatted in Footer style. A better solution is to make an AutoText or AutoComplete entry from the text of the Page X of Y entry, without its paragraph mark, and insert that when needed instead of using the Page Number button. |
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#16
Posted to microsoft.public.word.newusers
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How to insert page number X of Y ?
The brackets -- which are field delimiters -- are most definitely special
characters. As Suzanne mentioned in a post very far down this thread, you press Ctrl+F9 to insert the pair and then type the field code between them. Simply typing the keyboard characters will _not_ work; all you'll have then is text, not a field. Jay On Mon, 24 Nov 2008 17:59:04 -0700, "Blue Max" wrote: Sorry, Suzanne, but I did have one other question. Are the French brackets "{}" that enclose the fieldname codes a special character also, or can we simply use the keyboard characters (usually available above the shifted square brackets "[ ]") ? Thanks, Richard ********************* "Suzanne S. Barnhill" wrote in message ... Well, that should be "slowly improving." A recent update is available for Word 2007 Help (also for Excel and other Office apps). Presumably this installs some of the Help topics previously available only online, but it doesn't increase the total number of Help topics available--just makes more of them available offline. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Suzanne S. Barnhill" wrote in message ... The Help in Word 2007, though slowly improvely, is still pretty hopeless. The Word 2003 Help topics on field codes can be found starting at http://office.microsoft.com/en-us/wo...033.aspx?stt=1 -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Blue Max" wrote in message ... Thank you again Jay. I profoundly appreciate your insight into this area. We are slowly transitioning from another wordprocessor and have struggled to find the automated equivalents in Microsoft Word. The field listings under 'Quick Parts' is exactly what we were looking for and is, most certainly, where we must have seen these codes before in some sample online illustration. I don't know about others, but we often struggle with the 'Help' feature in Microsoft Office. Perhaps, it's a function of our unfamiliarity with Microsoft terms or definitions, but it can oft times be very frustrating to find help on certain, even basic, subjects. Thank you again, Richard *************************** "Jay Freedman" wrote in message news
Hi Richard,To answer your first question, the field codes aren't visible on toolbars or menus in any version of Word, but they can be seen in the Insert Field dialog (in Word 2007, Insert Quick Parts Field) if you click the Field Codes button in the lower left corner of the dialog. Other than that, you'd see them only if you toggled from field results to field codes with Alt+F9 (or Shift+F9 for a single field). The place to find a list of all field types is in the Insert Field dialog that I just mentioned. Unfortunately, the Help topics that explain the purpose and syntax of specific fields are fairly spotty in Word 2007, and what is there is poorly indexed and hard to find. A better resource is to use Office Online, which contains the Word 2003 help topics on fields starting at http://office.microsoft.com/en-us/wo...047231033.aspx. The list of fields should answer the part of your third question about whether they're part of a larger set: 'merge' codes are simply a subset of field codes. Visual Basic for Applications (VBA), however, is an entirely different and much larger topic. Start with http://word.mvps.org/FAQs/MacrosVBA/...csIn15Mins.htm and http://word.mvps.org/FAQs/MacrosVBA/UsingRecorder.htm. If you want to pursue this further, start reading the other articles on the MacrosVBA section of the site, and post questions in microsoft.public.word.vba.beginners. On Sat, 22 Nov 2008 11:40:36 -0700, "Blue Max" wrote: Forgive me Jay, but a few more questions just occured to me. FIRST, are any of these standard codes available from the toolbars or menu system in Word 2007? There is something vaguely familiar about these codes, as if I have seen them elsewhere in the menus. SECOND, as I asked Suzanne, where might we find a listing of these codes. THIRD, are these codes part of a larger set of codes, such as data 'merge' codes or 'Visual Basic' codes? Thanks, Richard "Jay Freedman" wrote in message ... Hi Richard, As Suzanne says, you _can_ insert fields one at a time, each time you want them. Being lazy, though, I would prefer to package the entire "Page {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes only a few keystrokes to drop it into a footer. First type the whole expression into some document, using Ctrl+F9 to create the field braces, and select all of it. Go to Office button Word Options Proofing AutoCorrect Options. In the dialog that opens, the selected text will be in the box on the right labeled "With". In the box to its left labeled "Replace", type an abbreviation that you aren't likely to type for any other reason -- for example, pxy -- and click the Add button. Now, any time you type that abbreviation followed by a space or punctuation, it will automatically be replaced by the Page X of Y expression. There's more about AutoCorrect at http://www.word.mvps.org/FAQs/Custom...utoCorrect.htm. Although the article was written for Word 2003 and earlier, the only thing that's different about it in Word 2007 is the path to the AutoCorrect Options dialog. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Suzanne S. Barnhill wrote: You can insert any field by pressing Ctrl+F9 to insert the field braces and then typing the field name between them. In this case the relevant fields are PAGE and NUMPAGES. "Blue Max" wrote in message ... Thank you for the explanation, Jay. Your last paragraph intrigues me, but you also lost me. Is it possible you are saying we can simply insert the codes for current page and total pages somehow? Could you explain a little further how we do what you are describing in the last paragraph addressing a 'better solution'? Other programs allow you to type in the text and simply insert the automated codes, where needed, one at a time. Not sure why it seems to be so difficult in Word. Thanks, Richard *************** "Jay Freedman" wrote in message ... Blue Max wrote: We want a footer that includes "Page X of Y" where X equals the page number and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? On the Insert Page Number button, choose the Current Position item instead of the Bottom of Page item, and choose the Page X of Y entry from that gallery. It will probably also insert a paragraph mark formatted with Normal style, which you'll have to delete so the remaining paragraph mark is formatted in Footer style. A better solution is to make an AutoText or AutoComplete entry from the text of the Page X of Y entry, without its paragraph mark, and insert that when needed instead of using the Page Number button. |
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#17
Posted to microsoft.public.word.newusers
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How to insert page number X of Y ?
Thank you very much, Herb. You also mentioned other ways to create a field,
what might those be? Thanks, Richard ********************** "Herb Tyson [MVP]" wrote in message ... Braces {} must be entered using Ctrl+F9 if you're manually creating a field code. If you're using one of a number of other ways to create a field, the braces are created automatically by Word. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Blue Max" wrote in message ... Sorry, Suzanne, but I did have one other question. Are the French brackets "{}" that enclose the fieldname codes a special character also, or can we simply use the keyboard characters (usually available above the shifted square brackets "[ ]") ? Thanks, Richard ********************* "Suzanne S. Barnhill" wrote in message ... Well, that should be "slowly improving." A recent update is available for Word 2007 Help (also for Excel and other Office apps). Presumably this installs some of the Help topics previously available only online, but it doesn't increase the total number of Help topics available--just makes more of them available offline. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Suzanne S. Barnhill" wrote in message ... The Help in Word 2007, though slowly improvely, is still pretty hopeless. The Word 2003 Help topics on field codes can be found starting at http://office.microsoft.com/en-us/wo...033.aspx?stt=1 -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Blue Max" wrote in message ... Thank you again Jay. I profoundly appreciate your insight into this area. We are slowly transitioning from another wordprocessor and have struggled to find the automated equivalents in Microsoft Word. The field listings under 'Quick Parts' is exactly what we were looking for and is, most certainly, where we must have seen these codes before in some sample online illustration. I don't know about others, but we often struggle with the 'Help' feature in Microsoft Office. Perhaps, it's a function of our unfamiliarity with Microsoft terms or definitions, but it can oft times be very frustrating to find help on certain, even basic, subjects. Thank you again, Richard *************************** "Jay Freedman" wrote in message news
Hi Richard,To answer your first question, the field codes aren't visible on toolbars or menus in any version of Word, but they can be seen in the Insert Field dialog (in Word 2007, Insert Quick Parts Field) if you click the Field Codes button in the lower left corner of the dialog. Other than that, you'd see them only if you toggled from field results to field codes with Alt+F9 (or Shift+F9 for a single field). The place to find a list of all field types is in the Insert Field dialog that I just mentioned. Unfortunately, the Help topics that explain the purpose and syntax of specific fields are fairly spotty in Word 2007, and what is there is poorly indexed and hard to find. A better resource is to use Office Online, which contains the Word 2003 help topics on fields starting at http://office.microsoft.com/en-us/wo...047231033.aspx. The list of fields should answer the part of your third question about whether they're part of a larger set: 'merge' codes are simply a subset of field codes. Visual Basic for Applications (VBA), however, is an entirely different and much larger topic. Start with http://word.mvps.org/FAQs/MacrosVBA/...csIn15Mins.htm and http://word.mvps.org/FAQs/MacrosVBA/UsingRecorder.htm. If you want to pursue this further, start reading the other articles on the MacrosVBA section of the site, and post questions in microsoft.public.word.vba.beginners. On Sat, 22 Nov 2008 11:40:36 -0700, "Blue Max" wrote: Forgive me Jay, but a few more questions just occured to me. FIRST, are any of these standard codes available from the toolbars or menu system in Word 2007? There is something vaguely familiar about these codes, as if I have seen them elsewhere in the menus. SECOND, as I asked Suzanne, where might we find a listing of these codes. THIRD, are these codes part of a larger set of codes, such as data 'merge' codes or 'Visual Basic' codes? Thanks, Richard "Jay Freedman" wrote in message l... Hi Richard, As Suzanne says, you _can_ insert fields one at a time, each time you want them. Being lazy, though, I would prefer to package the entire "Page {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes only a few keystrokes to drop it into a footer. First type the whole expression into some document, using Ctrl+F9 to create the field braces, and select all of it. Go to Office button Word Options Proofing AutoCorrect Options. In the dialog that opens, the selected text will be in the box on the right labeled "With". In the box to its left labeled "Replace", type an abbreviation that you aren't likely to type for any other reason -- for example, pxy -- and click the Add button. Now, any time you type that abbreviation followed by a space or punctuation, it will automatically be replaced by the Page X of Y expression. There's more about AutoCorrect at http://www.word.mvps.org/FAQs/Custom...utoCorrect.htm. Although the article was written for Word 2003 and earlier, the only thing that's different about it in Word 2007 is the path to the AutoCorrect Options dialog. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Suzanne S. Barnhill wrote: You can insert any field by pressing Ctrl+F9 to insert the field braces and then typing the field name between them. In this case the relevant fields are PAGE and NUMPAGES. "Blue Max" wrote in message ... Thank you for the explanation, Jay. Your last paragraph intrigues me, but you also lost me. Is it possible you are saying we can simply insert the codes for current page and total pages somehow? Could you explain a little further how we do what you are describing in the last paragraph addressing a 'better solution'? Other programs allow you to type in the text and simply insert the automated codes, where needed, one at a time. Not sure why it seems to be so difficult in Word. Thanks, Richard *************** "Jay Freedman" wrote in message ... Blue Max wrote: We want a footer that includes "Page X of Y" where X equals the page number and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? On the Insert Page Number button, choose the Current Position item instead of the Bottom of Page item, and choose the Page X of Y entry from that gallery. It will probably also insert a paragraph mark formatted with Normal style, which you'll have to delete so the remaining paragraph mark is formatted in Footer style. A better solution is to make an AutoText or AutoComplete entry from the text of the Page X of Y entry, without its paragraph mark, and insert that when needed instead of using the Page Number button. |
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#18
Posted to microsoft.public.word.newusers
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How to insert page number X of Y ?
Thank you, Jay. I apparently overlooked Suzanne's instruction to use the
CTRL-F9 key. *********************************** "Jay Freedman" wrote in message ... The brackets -- which are field delimiters -- are most definitely special characters. As Suzanne mentioned in a post very far down this thread, you press Ctrl+F9 to insert the pair and then type the field code between them. Simply typing the keyboard characters will _not_ work; all you'll have then is text, not a field. Jay On Mon, 24 Nov 2008 17:59:04 -0700, "Blue Max" wrote: Sorry, Suzanne, but I did have one other question. Are the French brackets "{}" that enclose the fieldname codes a special character also, or can we simply use the keyboard characters (usually available above the shifted square brackets "[ ]") ? Thanks, Richard ********************* "Suzanne S. Barnhill" wrote in message ... Well, that should be "slowly improving." A recent update is available for Word 2007 Help (also for Excel and other Office apps). Presumably this installs some of the Help topics previously available only online, but it doesn't increase the total number of Help topics available--just makes more of them available offline. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Suzanne S. Barnhill" wrote in message ... The Help in Word 2007, though slowly improvely, is still pretty hopeless. The Word 2003 Help topics on field codes can be found starting at http://office.microsoft.com/en-us/wo...033.aspx?stt=1 -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Blue Max" wrote in message ... Thank you again Jay. I profoundly appreciate your insight into this area. We are slowly transitioning from another wordprocessor and have struggled to find the automated equivalents in Microsoft Word. The field listings under 'Quick Parts' is exactly what we were looking for and is, most certainly, where we must have seen these codes before in some sample online illustration. I don't know about others, but we often struggle with the 'Help' feature in Microsoft Office. Perhaps, it's a function of our unfamiliarity with Microsoft terms or definitions, but it can oft times be very frustrating to find help on certain, even basic, subjects. Thank you again, Richard *************************** "Jay Freedman" wrote in message news
Hi Richard,To answer your first question, the field codes aren't visible on toolbars or menus in any version of Word, but they can be seen in the Insert Field dialog (in Word 2007, Insert Quick Parts Field) if you click the Field Codes button in the lower left corner of the dialog. Other than that, you'd see them only if you toggled from field results to field codes with Alt+F9 (or Shift+F9 for a single field). The place to find a list of all field types is in the Insert Field dialog that I just mentioned. Unfortunately, the Help topics that explain the purpose and syntax of specific fields are fairly spotty in Word 2007, and what is there is poorly indexed and hard to find. A better resource is to use Office Online, which contains the Word 2003 help topics on fields starting at http://office.microsoft.com/en-us/wo...047231033.aspx. The list of fields should answer the part of your third question about whether they're part of a larger set: 'merge' codes are simply a subset of field codes. Visual Basic for Applications (VBA), however, is an entirely different and much larger topic. Start with http://word.mvps.org/FAQs/MacrosVBA/...csIn15Mins.htm and http://word.mvps.org/FAQs/MacrosVBA/UsingRecorder.htm. If you want to pursue this further, start reading the other articles on the MacrosVBA section of the site, and post questions in microsoft.public.word.vba.beginners. On Sat, 22 Nov 2008 11:40:36 -0700, "Blue Max" wrote: Forgive me Jay, but a few more questions just occured to me. FIRST, are any of these standard codes available from the toolbars or menu system in Word 2007? There is something vaguely familiar about these codes, as if I have seen them elsewhere in the menus. SECOND, as I asked Suzanne, where might we find a listing of these codes. THIRD, are these codes part of a larger set of codes, such as data 'merge' codes or 'Visual Basic' codes? Thanks, Richard "Jay Freedman" wrote in message l... Hi Richard, As Suzanne says, you _can_ insert fields one at a time, each time you want them. Being lazy, though, I would prefer to package the entire "Page {PAGE} of {NUMPAGES}" construct into an AutoCorrect entry so it takes only a few keystrokes to drop it into a footer. First type the whole expression into some document, using Ctrl+F9 to create the field braces, and select all of it. Go to Office button Word Options Proofing AutoCorrect Options. In the dialog that opens, the selected text will be in the box on the right labeled "With". In the box to its left labeled "Replace", type an abbreviation that you aren't likely to type for any other reason -- for example, pxy -- and click the Add button. Now, any time you type that abbreviation followed by a space or punctuation, it will automatically be replaced by the Page X of Y expression. There's more about AutoCorrect at http://www.word.mvps.org/FAQs/Custom...utoCorrect.htm. Although the article was written for Word 2003 and earlier, the only thing that's different about it in Word 2007 is the path to the AutoCorrect Options dialog. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Suzanne S. Barnhill wrote: You can insert any field by pressing Ctrl+F9 to insert the field braces and then typing the field name between them. In this case the relevant fields are PAGE and NUMPAGES. "Blue Max" wrote in message ... Thank you for the explanation, Jay. Your last paragraph intrigues me, but you also lost me. Is it possible you are saying we can simply insert the codes for current page and total pages somehow? Could you explain a little further how we do what you are describing in the last paragraph addressing a 'better solution'? Other programs allow you to type in the text and simply insert the automated codes, where needed, one at a time. Not sure why it seems to be so difficult in Word. Thanks, Richard *************** "Jay Freedman" wrote in message ... Blue Max wrote: We want a footer that includes "Page X of Y" where X equals the page number and Y equals total pages. The problem, however, is that our footers often already exists and includes a fair amount of custom design work. In our experience, selecting a page number from the gallery with the proper format, replaces the existing footer. Therefore, how does one simply insert the codes for 'current page' and 'total pages' into the existing text of the footer in order to preserve the current design? On the Insert Page Number button, choose the Current Position item instead of the Bottom of Page item, and choose the Page X of Y entry from that gallery. It will probably also insert a paragraph mark formatted with Normal style, which you'll have to delete so the remaining paragraph mark is formatted in Footer style. A better solution is to make an AutoText or AutoComplete entry from the text of the Page X of Y entry, without its paragraph mark, and insert that when needed instead of using the Page Number button. |
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