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Tab Sections in Word like Sheets in Excel for flexibility
Editing Sections in Word can be a nightmare. I often use Sections within
large documents to change headers/footers and to put in differing drop-down frames that sit over information schedules typed into the main body of text. With word-processing, these can be copied and adapted time and again for years. Sometimes, when trying to edit, move or modify Sections, information such as frames will disappear or the ghosts of information from years ago will re-appear. Word will then get twitchy and difficult and sometimes converting a new page Section break to a continuous Section break with no purpose is the only way out of a worsening situation. What would be really useful is for Word to have Sections under control with identification along the screen foot similar to Sheets in Excel. Sections could be moved, edited, deleted or copied safely in the same way that Excel Sheets are handled. When moving Sections, for example, a pop-up could ask if any headers or footers need to retain or break their links. Editing effects would be limited to the Section unless allowed to be replicated in linked sections. Deleting a Section would not set off an horrific chain rection amongst linked Sections. The document would be more stable and managable when editing. ---------------- This post is a suggestion for Microsoft, and Microsoft responds to the suggestions with the most votes. To vote for this suggestion, click the "I Agree" button in the message pane. If you do not see the button, follow this link to open the suggestion in the Microsoft Web-based Newsreader and then click "I Agree" in the message pane. http://www.microsoft.com/office/comm...ord.pagelayout |
#2
Posted to microsoft.public.word.pagelayout
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Tab Sections in Word like Sheets in Excel for flexibility
In many cases, creating a new section just to change the HorFs may be
avoided by using the StyleRef field. For example, if you want running section/chapter titles to appear in the Header, using the StyleRef field referencing the section/chapter title style obviates the need for a section break. Similarly, using the Contents Controls may also obviate the need for section breaks. But I would also point out that using a document as the base for a new document repeatedly will eventually build up serious complexity leading to corruption. That is why it is best practice to create templates and open a new document based on the template. Oft repeated text should be stored as AutoText (Building Blocks) either with the template or in a global template somewhere. Often when a document gets over complex, it is possible to clean it up somewhat using the Open and Repair option or by copy all but the final paragraph mark into a new blank document. However, the latter solution does kill the H&Fs needing them to be recreated (which may not be a bad thing if that is causing some problems. Another solution is to use SaveAs and choose HTML or RAFT as the format: close the document and then reopen it and use SaveAs to revert back to docx format. -- Terry Farrell - MSWord MVP "QSRB" wrote in message ... Editing Sections in Word can be a nightmare. I often use Sections within large documents to change headers/footers and to put in differing drop-down frames that sit over information schedules typed into the main body of text. With word-processing, these can be copied and adapted time and again for years. Sometimes, when trying to edit, move or modify Sections, information such as frames will disappear or the ghosts of information from years ago will re-appear. Word will then get twitchy and difficult and sometimes converting a new page Section break to a continuous Section break with no purpose is the only way out of a worsening situation. What would be really useful is for Word to have Sections under control with identification along the screen foot similar to Sheets in Excel. Sections could be moved, edited, deleted or copied safely in the same way that Excel Sheets are handled. When moving Sections, for example, a pop-up could ask if any headers or footers need to retain or break their links. Editing effects would be limited to the Section unless allowed to be replicated in linked sections. Deleting a Section would not set off an horrific chain rection amongst linked Sections. The document would be more stable and managable when editing. ---------------- This post is a suggestion for Microsoft, and Microsoft responds to the suggestions with the most votes. To vote for this suggestion, click the "I Agree" button in the message pane. If you do not see the button, follow this link to open the suggestion in the Microsoft Web-based Newsreader and then click "I Agree" in the message pane. http://www.microsoft.com/office/comm...ord.pagelayout |
#3
Posted to microsoft.public.word.pagelayout
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Tab Sections in Word like Sheets in Excel for flexibility
Thanks, Terry, and point taken about resurrecting and re-using old files.
However, the principle remains that using various headers for drop down grids in pricing documents is extremely useful (for example, Preliminaries files in Bills of Quantities in the UK) but manipulating lots of Sections could be made so much more flexible with tabs. Couldn't MS find it in its heart to look at providing a solution? "Terry Farrell" wrote: In many cases, creating a new section just to change the HorFs may be avoided by using the StyleRef field. For example, if you want running section/chapter titles to appear in the Header, using the StyleRef field referencing the section/chapter title style obviates the need for a section break. Similarly, using the Contents Controls may also obviate the need for section breaks. But I would also point out that using a document as the base for a new document repeatedly will eventually build up serious complexity leading to corruption. That is why it is best practice to create templates and open a new document based on the template. Oft repeated text should be stored as AutoText (Building Blocks) either with the template or in a global template somewhere. Often when a document gets over complex, it is possible to clean it up somewhat using the Open and Repair option or by copy all but the final paragraph mark into a new blank document. However, the latter solution does kill the H&Fs needing them to be recreated (which may not be a bad thing if that is causing some problems. Another solution is to use SaveAs and choose HTML or RAFT as the format: close the document and then reopen it and use SaveAs to revert back to docx format. -- Terry Farrell - MSWord MVP |
#4
Posted to microsoft.public.word.pagelayout
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Tab Sections in Word like Sheets in Excel for flexibility
I won't disagree with you. I've tried to get MS to look into making Section
Breaks more resilient to accidental deletion (a bane for normal users that won't display non-printing characters). Combining these ideas would solve many problems. Terry PS RAFT format was the spell checker unwontedly changing RTF! "QSRB" wrote in message ... Thanks, Terry, and point taken about resurrecting and re-using old files. However, the principle remains that using various headers for drop down grids in pricing documents is extremely useful (for example, Preliminaries files in Bills of Quantities in the UK) but manipulating lots of Sections could be made so much more flexible with tabs. Couldn't MS find it in its heart to look at providing a solution? "Terry Farrell" wrote: In many cases, creating a new section just to change the HorFs may be avoided by using the StyleRef field. For example, if you want running section/chapter titles to appear in the Header, using the StyleRef field referencing the section/chapter title style obviates the need for a section break. Similarly, using the Contents Controls may also obviate the need for section breaks. But I would also point out that using a document as the base for a new document repeatedly will eventually build up serious complexity leading to corruption. That is why it is best practice to create templates and open a new document based on the template. Oft repeated text should be stored as AutoText (Building Blocks) either with the template or in a global template somewhere. Often when a document gets over complex, it is possible to clean it up somewhat using the Open and Repair option or by copy all but the final paragraph mark into a new blank document. However, the latter solution does kill the H&Fs needing them to be recreated (which may not be a bad thing if that is causing some problems. Another solution is to use SaveAs and choose HTML or RAFT as the format: close the document and then reopen it and use SaveAs to revert back to docx format. -- Terry Farrell - MSWord MVP |
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