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#1
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Delete and re-format all Styles?
I have inherited a document that began with a corporate template and has been
added on to and requires that more additions be pasted into it. I have been working through the document in outline view and have read several MVP articles on the use of styles and outines. The problem is that there are some 48 different styles defines for the document. Should I just delete all but what I want to use and if I do is there a do-able way to reassign the styles? I would really just like to use well defined Heading 1-9 and body text, but there are quite a few multi-leveled lists. Any thoughts of guidence for me will be appreciated. Thanks. |
#2
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Delete and re-format all Styles?
Well, 48 styles is quite a lot, so it certainly sounds as if the
document needs to be cleaned up. A partial cleanup could be done with EditReplace. Just search for direct formatting (if there is any) and replace it with the proper style. And replace the styles you don't want to keep with styles that you do want to keep. However, a better way to fix the document is probably to start fresh, by removing all formatting and then reapplying it in properly formatted styles. Of course, you'll need a printout of the original document in order to correctly recreate the formatting. Pay special attention to the outline-numbered lists; make sure that you define their numbering as described at http://www.shaunakelly.com/word/numb...Numbering.html. -- Stefan Blom Microsoft Word MVP "Jeff C" wrote in message ... I have inherited a document that began with a corporate template and has been added on to and requires that more additions be pasted into it. I have been working through the document in outline view and have read several MVP articles on the use of styles and outines. The problem is that there are some 48 different styles defines for the document. Should I just delete all but what I want to use and if I do is there a do-able way to reassign the styles? I would really just like to use well defined Heading 1-9 and body text, but there are quite a few multi-leveled lists. Any thoughts of guidence for me will be appreciated. Thanks. |
#3
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Delete and re-format all Styles?
Thank you for your feed-back. I am attempting that. Heading 1 on no style,
heading 2 based on heading 1 etc. Level 1 based on heading 1 etc. is this the correct way? "Stefan Blom" wrote: Well, 48 styles is quite a lot, so it certainly sounds as if the document needs to be cleaned up. A partial cleanup could be done with EditReplace. Just search for direct formatting (if there is any) and replace it with the proper style. And replace the styles you don't want to keep with styles that you do want to keep. However, a better way to fix the document is probably to start fresh, by removing all formatting and then reapplying it in properly formatted styles. Of course, you'll need a printout of the original document in order to correctly recreate the formatting. Pay special attention to the outline-numbered lists; make sure that you define their numbering as described at http://www.shaunakelly.com/word/numb...Numbering.html. -- Stefan Blom Microsoft Word MVP "Jeff C" wrote in message ... I have inherited a document that began with a corporate template and has been added on to and requires that more additions be pasted into it. I have been working through the document in outline view and have read several MVP articles on the use of styles and outines. The problem is that there are some 48 different styles defines for the document. Should I just delete all but what I want to use and if I do is there a do-able way to reassign the styles? I would really just like to use well defined Heading 1-9 and body text, but there are quite a few multi-leveled lists. Any thoughts of guidence for me will be appreciated. Thanks. |
#4
Posted to microsoft.public.word.newusers
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Delete and re-format all Styles?
I happen to be one of them who don't like to base headings on each
other, but that is rather a matter of taste. I find it easier to create a "Heading Base" style to share properties between heading styles or to leave the Normal style as a base style. Anyway, the important message in the article is that each outline-numbered list must be linked to paragraph styles, which means that each level of the list should be associated with a unique style, and that you have to set this up via the top-level style. The article uses the built-in headings as an example, but the general principle applies to any outline-numbered list. If you have several lists, follow the instructions for each of them. In other words, first decide which styles to use for a particular outline-numbered list, and format them as desired. (For headings, you should of course use the built-in Heading 1-9 styles.) Then apply numbering (and indent settings) to all levels via the Modify Style dialog box for the top-level style. -- Stefan Blom Microsoft Word MVP "Jeff C" wrote in message ... Thank you for your feed-back. I am attempting that. Heading 1 on no style, heading 2 based on heading 1 etc. Level 1 based on heading 1 etc. is this the correct way? "Stefan Blom" wrote: Well, 48 styles is quite a lot, so it certainly sounds as if the document needs to be cleaned up. A partial cleanup could be done with EditReplace. Just search for direct formatting (if there is any) and replace it with the proper style. And replace the styles you don't want to keep with styles that you do want to keep. However, a better way to fix the document is probably to start fresh, by removing all formatting and then reapplying it in properly formatted styles. Of course, you'll need a printout of the original document in order to correctly recreate the formatting. Pay special attention to the outline-numbered lists; make sure that you define their numbering as described at http://www.shaunakelly.com/word/numb...Numbering.html. -- Stefan Blom Microsoft Word MVP "Jeff C" wrote in message ... I have inherited a document that began with a corporate template and has been added on to and requires that more additions be pasted into it. I have been working through the document in outline view and have read several MVP articles on the use of styles and outines. The problem is that there are some 48 different styles defines for the document. Should I just delete all but what I want to use and if I do is there a do-able way to reassign the styles? I would really just like to use well defined Heading 1-9 and body text, but there are quite a few multi-leveled lists. Any thoughts of guidence for me will be appreciated. Thanks. |
#5
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Delete and re-format all Styles?
Thanks , I will try and work through it that way, it is difficult the way everything is layered in WORD "Stefan Blom" wrote: I happen to be one of them who don't like to base headings on each other, but that is rather a matter of taste. I find it easier to create a "Heading Base" style to share properties between heading styles or to leave the Normal style as a base style. Anyway, the important message in the article is that each outline-numbered list must be linked to paragraph styles, which means that each level of the list should be associated with a unique style, and that you have to set this up via the top-level style. The article uses the built-in headings as an example, but the general principle applies to any outline-numbered list. If you have several lists, follow the instructions for each of them. In other words, first decide which styles to use for a particular outline-numbered list, and format them as desired. (For headings, you should of course use the built-in Heading 1-9 styles.) Then apply numbering (and indent settings) to all levels via the Modify Style dialog box for the top-level style. -- Stefan Blom Microsoft Word MVP "Jeff C" wrote in message ... Thank you for your feed-back. I am attempting that. Heading 1 on no style, heading 2 based on heading 1 etc. Level 1 based on heading 1 etc. is this the correct way? "Stefan Blom" wrote: Well, 48 styles is quite a lot, so it certainly sounds as if the document needs to be cleaned up. A partial cleanup could be done with EditReplace. Just search for direct formatting (if there is any) and replace it with the proper style. And replace the styles you don't want to keep with styles that you do want to keep. However, a better way to fix the document is probably to start fresh, by removing all formatting and then reapplying it in properly formatted styles. Of course, you'll need a printout of the original document in order to correctly recreate the formatting. Pay special attention to the outline-numbered lists; make sure that you define their numbering as described at http://www.shaunakelly.com/word/numb...Numbering.html. -- Stefan Blom Microsoft Word MVP "Jeff C" wrote in message ... I have inherited a document that began with a corporate template and has been added on to and requires that more additions be pasted into it. I have been working through the document in outline view and have read several MVP articles on the use of styles and outines. The problem is that there are some 48 different styles defines for the document. Should I just delete all but what I want to use and if I do is there a do-able way to reassign the styles? I would really just like to use well defined Heading 1-9 and body text, but there are quite a few multi-leveled lists. Any thoughts of guidence for me will be appreciated. Thanks. |
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